CALL TO ORDER

Chairman Millard called the workshop to order at 5 p.m.

ATTENDANCE

Stephen L. Millard, Chairman

Donald L. Steinmeier, Vice Chairman

Kenneth L. Tyndale, Secretary/Treasurer

William LaDieu

Robert R. Jones

Jon A. Yost, Authority Solicitor

Dale C. Shope, Authority Engineer

William Smyers, Gannett Fleming

Mark A. Salisbury, Authority Manager

Philip G. Rodemoyer, Assistant Superintendent

Gail A. Martin, Administrative Assistant

MILLSTONE SETTLEMENT AGREEMENT

Mr. Millard called the members’ attention to the memorandum from Township Manager Michael Rimer regarding the Millstone Settlement Agreement. The Board of Supervisors approved the agreement contingent upon any final comments by the Authority regarding remedies related to the development and fill around Authority sewer lines and easements.

Mr. Millard indicated that no provisions were made in the Agreement to rectify the problems created around the Authority’s easement in Millstone Phase I. A brief discussion followed.

Mr. Jones moved, seconded by Mr. Tyndale, to authorize the Authority’s engineer to include any corrections to the Agreement needed in order to resolve the Phase I easement issue. The motion was unanimously approved.

INFLUENT SCREEN

Mr. Millard indicated that he and Mr. Jones had spent a considerable amount of time researching construction and screen alternatives in order to cut the costs of moving the influent screen to a location near the SBR tanks, which was previously estimated at $900,000.

Mr. Millard reported that he and Mr. Jones had come up with a possible alternative, which would cost approximately $100,000, including the building, two screens manufactured by IPEX, and a compactor. A lengthy discussion ensued, during which several alternative suggestions were offered regarding the screen manufacturer that could be used. One of the suggested alternatives was an influent screen manufactured by Rotomat. Mr. Shope indicated that members of the Authority might want to consider visiting Derry Township to view the Rotomat screen used at that facility.

Mr. Shope also indicated that Gannett Fleming had engineered a Rotomat screen at the treatment facility located in Greencastle, PA. He will provide pictures to Mr. Salisbury to share with members of the Authority.

Discussion was also held regarding replacement of the raw wastewater pumps. The estimate prepared by the Authority’s engineer for the influent screen also included purchasing three new raw wastewater pumps at a cost of approximately $83,000. Mr. Salisbury indicated that the pumps were rated for 900 gpm but that currently they were only pumping between 300-400 gpm. Up to this point, staff has been unable to pinpoint whether or not there were any specific problems with the pumps. Mr. LaDieu suggested that perhaps there was a blockage located in the lines and that the pumps were not functioning properly due to that blockage. He recommended that a gauge should be installed on the force main to measure the static and pumping head pressures. Staff was directed to proceed with that recommendation and report back to the Authority.

A question was raised regarding whether or not a building could be constructed that was not explosion proof in order to contain costs. Mr. Shope responded by saying that the building he proposed did not have to be explosion proof because all of the mechanical and electric components were contained away from the actual wastewater coming into the building. Those items would be contained in their own room.

Mr. Millard stated that he and Mr. Jones had some concerns regarding the estimated engineering costs for the influent screen, which were estimated at $69,000. He indicated that he believed those costs to be out of line. Mr. Shope reviewed the memorandum he had provided for the Authority’s meeting on January 24.

Mr. LaDieu pointed out that the Authority would most likely incur significant engineering fees associated with preparing a land development plan for the screen project as well as the vermicomposting project. He indicated that he believed there might be some issues related to stormwater management and/or impervious surface restrictions. Mr. Millard indicated that the Township agreed to waive the fees associated with a land development plan but would not waive preparation of such a plan. A lengthy discussion followed, during which it was suggested that the Authority prepare a sketch land development plan combining both projects into one submission. It was agreed that the preliminary plan should include the influent screen facility as well as the entire vermicomposting plan, which would include approval of a building to house 20 worm beds, with Phase I being construction to house 12 worm beds.

Mr. Jones moved, seconded by Mr. Tyndale, to authorize Gannett Fleming to prepare a sketch plan in order to meet with Township personnel to identify any land development or zoning issues.

At the conclusion of the discussions, by consensus, the Authority agreed to the following recommendations:

· The influent screen should be relocated near the SBR tanks.

· Staff should verify the condition of the pumps.

· Authority members and/or staff should view the Rotomat pumps used by the wastewater treatment plant in Derry Township.

· A conventional building (e.g., block walls) should be considered to house the influent screen.

VERMICOMPOSTING FACILITY

Mr. Millard reported that he and other members of the Authority had spent considerable time researching some possible alternatives for the vermicomposting facility in order to cut the proposed costs of $1.2 million.

Mr. Jones distributed folders from Dueck Construction providing information on a building alternative to steel. Marvin Dueck of Dueck Construction arrived shortly after with a drawing of a proposed building. The cost of the building was projected at approximately $300,000-$333,000 and did not include electric, plumbing, excavation, ventilation, or cooling systems. This building included construction with wood versus steel construction. A brief discussion followed, after which the members thanked Mr. Dueck for coming to the workshop.

Mr. Tyndale called the members’ attention to samples of building materials that he has used in the construction of car washes. The building would be manufactured in 8-foot sections using a type of recycled plastic. The building is then brought from the factory in sections and constructed with minimal labor costs. He stated that he asked Weaver Building and Mass Construction to provide construction estimates, but had not yet received them. He will provide the estimates when they were received.

Following further discussion, the Authority members agreed with the following recommendations:

· Staff should contact the Authority’s insurance carrier to determine whether the costs could increase significantly if wood were used in the construction of the building versus steel.

· The height inside the building should be a minimum of 16 feet.

· Consideration should be given to installing some type of louvers and/or fans to assist in reducing heating and cooling costs.

· Cost estimates should be obtained showing construction of a building using steel, Superior Walls, and recycled plastic.

· Following review of the estimates, the Authority should make a decision regarding construction material and outline the specific materials and/or name-brand products to be used in the bidding process.

· It was agreed that this project needed to move forward, as the vermicomposting equipment was due to be delivered in May or June 2006.

ADJOURNMENT

Mr. LaDieu moved, seconded by Mr. Tyndale, to adjourn the workshop. The motion was unanimously approved. The workshop adjourned at 8:30 p.m.

Respectfully submitted,

Gail A. Martin,

Recording Secretary