WEDNESDAY,
FEBRUARY 22, 2006, 7 P.M.
REGULAR
MEETING
Chairman
Millard called the meeting to order at 7:04 p.m., followed by the Pledge of
Allegiance.
Stephen
L. Millard, Chairman
Donald
L. Steinmeier, Vice Chairman
Kenneth
L. Tyndale, Secretary/Treasurer
William
LaDieu
Robert
R. Jones
PUBLIC COMMENT
No
public comment was offered at this time.
Regular
Meeting, January 24, 2006. Mr.
Steinmeier moved, seconded by Mr. Tyndale, to approve the Minutes of the
January 24, 2006 regular meeting as distributed. The motion was approved 4-0, with Mr. LaDieu
abstaining, as he was not present at the meeting.
Workshop
Meeting, February 7, 2006. Mr.
Jones moved, seconded by Mr. Tyndale, to approve the Minutes of the
February 7, 2006 workshop meeting as distributed. The motion was unanimously approved.
Operating
Expenses. Mrs. Martin reported that
prepaid invoices totaled $21,625.98. She
also reported that the invoices pending payment totaled $68,123.45.
Mr. Steinmeier moved,
seconded by Mr. Tyndale, to approve the prepaid invoices in the amount of
$21,625.98. The motion was unanimously
approved.
Mr. Jones moved, seconded
by Mr. Steinmeier, to approve the pending invoices in the amount of
$68,123.45. The motion was unanimously
approved.
The
members briefly reviewed the arrears report as of February 1, 2006, as well as
the bankruptcy notices received by the Authority since its last meeting in
January. Mr. Yost agreed to review
the arrears report and issue letters to those still in arrears. He will also file any Proof of Claims
required by the bankruptcy matters.
Update
on Vermitech. Mr. Shope called the
members’ attention to the Land Development plan for the Vermitech project, as
well as the influent screen project.
During a brief review some concern was raised regarding possible
stormwater management issues.
Mr. Tyndale moved, seconded
by Mr. Steinmeier, to proceed with scheduling a pre-application meeting with
the Township engineer and staff. The
motion was unanimously approved.
Mr.
Millard and Mr. LaDieu expressed an interest in attending the meeting. They will be notified when the date and time
has been set.
Mr.
Tyndale reported that he received a quote from World Buildings for a building
to house the Vermitech project. World
Buildings would provide only the wall materials for the building at a cost of
$101,000. That price included doors as
well as the prints and plans to construct the walls. In addition, 151 cubic yards of concrete
would have to be laid at a cost of approximately $20,000 for the concrete a
roof system would have to be designed, as well as electric and plumbing. There would also be the labor to construct
the building. Mr. Tyndale estimated
that the completed building could run between $500,000-$600,000.
A brief discussion followed, during which the members directed Mr. Shope to come to the March meeting with costs for conventional construction to include a steel building with intermittent columns as well as a steel building with a clear span. It was also proposed that a concrete knee wall measuring six feet in height should be figured into the cost.
Mr.
Yost reported that he reviewed the final draft of the Letter of Credit and
expected that it should be ready for signature during the week of February 27,
2006.
Update
on Swatara Capacity. Mr. Yost
reported that Production of Documents/ Interrogatories have been completed and
should be served in the next week or so.
Update
on Millstone Sanitary Sewer Easement.
Mr. Yost reported that he spoke with Carl Bankert of S&A Homes, as
well as their attorney, to discuss the possibility of arranging an on-site meeting
in order to resolve the issues still pending on the easement so that the plan
could be recorded and construction could move forward. Mr. Yost agreed to notify Mr. Millard when
the meeting has been scheduled.
Update
on Influent Screen at the Treatment Plant.
Mr. Millard reported that staff, as well as several members of the
Authority, visited the
The
members also briefly reviewed the proposed Land Development plan as it pertained
to the proposed influent screen system.
Mr.
Shope stated that he did not believe that
Update
on Wet Well Pumps. Mr. Salisbury
reported that Mike Howard and Bud Bowen had visited the Authority and inspected
the pumps. The impellor/liner will be
replaced on one of the pumps. Mr. Howard
did not have explanation as to what has been happening with the pumps. He indicated to staff that from the reading
taken on the pumps, it would almost appear that the output indicates that 1,400
rpm pumps rather than 1,750 rpm pumps were installed, even though the pumps
have plates attached verifying they are 1,750 rpm pumps. Staff will continue to work on this issue.
Update
on UCC Testing. Mr. Salisbury
reported that Jamie Aston has passed the examination and is now certified to
perform lateral inspections. Mr.
Rodemoyer is also certified to perform inspections.
Update
on Treatment Plant Property. Mr.
Salisbury called the members’ attention to the letter from the Authority to the
Township Manager. Mr. Millard indicated
that no further activity has occurred relative to the sale of the Township
property surrounding the Authority.
Appointment
of Accountant. The Authority briefly
reviewed the proposal from Diana M. Reed & Associates. A suggestion was made that staff and perhaps
one or two members of the Authority could meet with Diana Reed to determine if
the financial process could be streamlined further in order to hold the line on
outside accounting costs. Mrs. Martin
will arrange a meeting with Diana Reed in the near future.
Mr. Tyndale moved, seconded
by Mr. Steinmeier, to appoint Diana M. Reed & Associates as the accountant
for the Authority. The motion was
unanimously approved.
Appointment
of Authority Engineer. Mr.
LaDieu moved, seconded by Mr. Tyndale, to appoint Dale Shope and Gannett
Fleming as the Authority’s engineer. The
motion was unanimously approved.
Resolution
2006-A-3. Since the inception of the
public sewer project, the Authority had provided grinder pumps to those
residents whose homes could not obtain first floor service without one. The proposed resolution proposed a credit on
tapping fees in exchange for the residents purchasing a grinder pump of their
choice, so long as the Authority approved the specifications of the pump. A lengthy discussed ensued, following which
it was agreed by consensus that the Authority should continue to furnish the
grinder pumps for homes requiring one for first floor service.
Staff
was directed to prepare bid specifications and a legal advertisement to obtain
sealed bids for five grinder pumps for the upcoming
PUBLIC COMMENT
No
public comment was offered at this time.
Bob
Jones. Mr. Jones stated that he
believed the trip to
Mr.
Jones expressed appreciation to Mr. Shope on a job well done on the annual
report of the Authority.
Mr.
Jones also asked if there was any possibility that the Authority meetings could
begin at 6 p.m. rather than 7 p.m. A
brief discussion followed, and it was decided that the start time for the
meetings should continue to be 7 p.m.
Mr.
Jones also expressed concern regarding the lights in the parking lot. He indicated that one of the lights was out
and that it was difficult to maneuver in the parking lot due to the
darkness. He asked that a letter be sent
to the Township regarding the poor lighting and also suggesting that lights be
added at the two entrances to the parking lot from Route 22, as that area is
also very dark and that it’s easy to miss the entrance. Staff will prepare a letter for the
Chairman’s signature.
Ken
Tyndale. Mr. Tyndale had no
comments.
Bill
LaDieu. Mr. LaDieu had no comments.
Don
Steinmeier. Mr. Steinmeier had no
comments.
Steve
Millard. Mr. Millard expressed some
concern regarding the lack of a standard procedure for inspecting sewer
lines. He indicated that he thought the
inspectors should physically measure depth and fall of the sewer lines as they
were being constructed. Mr. LaDieu
indicated that he did not believe that the inspector had to physically measure
the depth and fall of the lines and that was one of the reasons contractors were
required to submit as-built drawings. He
further stated that the inspector should view the construction from time to
time to determine if the pipe is being bedded property and the piping is being
covered with the appropriate stone, etc.
By
consensus, it was agreed that the inspection process should not be changed at
the present time.
No
specific correspondence was highlighted at this point.
Authority
Manager. Mr. Salisbury submitted a
written report.
Engineer. Mr. Shope submitted a written report.
Solicitor. Mr. Yost reported that he had no further
report.
Mr. Jones moved, seconded by
Mr. Tyndale, to adjourn the meeting. The
motion was unanimously approved.
The meeting adjourned at 9:06 p.m.
Respectfully
submitted,
Gail
A. Martin,
Recording
Secretary