TUESDAY,
JUNE 20, 2006, 7 P.M.
REGULAR
MEETING
Chairman
Millard called the regular meeting to order at 7 p.m., followed by the Pledge
of Allegiance.
Stephen
L. Millard, Chairman
Donald
L. Steinmeier, Vice Chairman
Kenneth
L. Tyndale, Secretary/Treasurer
William
LaDieu
PUBLIC COMMENT
No public
comment was offered at this time.
Regular Meeting, May 16, 2006. Mr. LaDieu moved, seconded by Mr. Tyndale, to approve the Minutes of the May 16, 2006 meeting as distributed. The motion was unanimously approved.
Operating
Expenses. Mrs. Martin reported that
prepaid invoices totaled $15,765.44. She
also reported that the invoices pending payment totaled $79,004.74.
Mr. Steinmeier moved,
seconded by Mr. Tyndale, to approve the prepaid invoices in the amount of
$15,765.44. The motion was unanimously
approved.
Mr. Tyndale moved, seconded
by Mr. Steinmeier, to approve the pending invoices in the amount of
$79,004.74. The motion was unanimously
approved, with Mr. LaDieu abstaining on the payment to CET Engineering, Inc.
Update
on Swatara Capacity. Mr. Yost
reported that he had nothing new to report.
Update
on Land Development Plan. Mr.
Salisbury reported that he spoke with Don Koser on June 20, 2006. Mr. Koser advised that the land development
plan would be ready for presentation at the Township Planning Commission on
Thursday, July 27, 2006. Mr. Millard
asked that a copy of the land development plan be included with the Authority’s
July informational packet so the members could review it prior to the Planning
Commission. Mr. Salisbury will contact
Mr. Koser to obtain copies of the plan.
Mr. LaDieu stated that he would be on vacation on July 27 and
unable to attend the Planning Commission meeting. By consensus, it was agreed that Mr. Millard
and Mr. Shope would represent the Authority at that meeting.
Update
on Vermitech. Jason Brockman of The
PFM Group and David Twaddell, Esq., of Rhoads & Sinon were present to
discuss the financing for the Vermitech project.
Mr.
Brockman distributed a “Line of Credit Proposal” and briefly reviewed it for
the members’ benefit. Fulton Bank has
agreed to loan the Authority up to $2 million for twenty-five (25) years at a
rate of 4.30% for the first ten (10) years, then a variable rate that resets to
55% of Prime for the remaining fifteen (15) years. Fulton Bank has also agreed to loan the money
without a guarantee from the Township.
Mr.
Twadell distributed a Resolution, a Loan and Security Agreement, and an
Intercreditor Agreement. He briefly
reviewed each document. In addition,
Mr. Twadell provided a copy of a letter signed by Paul Marchetti,
Executive Director of Pennvest, stating that Pennvest agreed to a pro-rata lien
position with Fulton Bank.
Mr. Tyndale moved, seconded
by Mr. LaDieu, to adopt Resolution 2006-A-3.
The motion was unanimously approved.
Mr.
Shope reported that the structural design staff continued to work on the
building design for the Vermitech project.
He further reported that after considerable discussion, a determination
was made that a polymer-encased building would not be suitable for this
project. Therefore, the design is
proceeding to include a pre-engineered steel building with a five-foot push
wall. A brief discussion ensued as to
whether the push wall should be constructed using poured concrete or cinder
blocks. It was agreed that Mr. Shope
should provide costs for both methods.
In response to a question, Mr. Shope reported that the Part II
Permit should be ready for submission for DEP in July 2006.
Update
on Influent Screen at the Treatment Plant.
Mr. Salisbury stated that he received a facsimile advertising the sale
of a Rotomat screen. After a brief
discussion, Mr. Salisbury agreed to obtain additional information and report
back to the Authority at the July meeting.
Review
of Accounting Service Costs. Mrs.
Martin called the members’ attention to her memorandum, which outlined the
accounting costs since 2001. Following a
brief discussion, it was agreed that Mrs. Martin would explore the possibility
of undertaking more of the accounting functions in an effort to reduce
costs. She will contact Diana Reed to
begin working in that direction. It was
also agreed that proposals should be solicited for performing the annual audit.
Proposal
for Painting Interior/Exterior at Plant.
Mr. Salisbury called the members’ attention to the proposal submitted by
Edmondson Painting of Hershey for $4,317.
Mr. Rodemoyer reported that he contacted three painting contractors
to obtain estimates, but that a representative from Edmondson was the only one
to take a look at the work and provide a proposal.
Following
a brief discussion, it was agreed that several other painting contractors
should be contacted to try and obtain proposals. Members provided the names of Maugans
Painting and Schreffler Painting. Mr.
Rodemoyer agreed to contact both contractors in an effort to obtain additional
proposals. The matter will be discussed
at the July meeting.
Plan
Approval – Townes of Briar Creek.
Mr. Salisbury called the members’ attention to the memorandum and plan
included with the packets stating that the revised plans were reviewed and
approved by the Authority’s engineer.
Mr.
LaDieu moved, seconded by Mr. Steinmeier, to approve the final sanitary sewer
plan for the Townes at Brian Creek, contingent upon the completion of the
following outstanding items:
· A Sewer
Extension Agreement must be executed.
· Following
approval of the cost estimate, security must be posted within ten (10) days of
the date of the approval letter.
· Shop
drawings detailing the materials to be used in the construction of the gravity
sewer and sanitary manholes must be submitted to the Authority for review by
the Authority’s engineer.
The
motion was unanimously approved.
Plan Approval – Brookview, Phase II. Mr. Salisbury called the members’ attention to the memorandum and plan included with the packets stating that the revised plans were reviewed and approved by the Authority’s engineer.
Mr.
Steinmeier moved, seconded by Mr. Tyndale, to approve the final sanitary sewer
plan for Brookview, Phase II contingent upon the completion of the following
outstanding items:
· A Sewer
Extension Agreement must be executed.
· Following
approval of the cost estimate, security must be posted within ten (10) days of
the date of the approval letter.
· Shop
drawings detailing the materials to be used in the construction of the gravity
sewer and sanitary manholes must be submitted to the Authority for review by
the Authority’s engineer.
The motion was unanimously
approved.
No
public comment was offered at this time.
Bill
LaDieu. Mr. LaDieu had no comment.
Ken
Tyndale. Mr. Tyndale had no comment.
Don
Steinmeier. Mr. Steinmeier had no
comment.
Steve
Millard. Mr. Millard had no comment.
Mr.
Salisbury briefly highlighted the correspondence included with the packet,
including an e-mail from Cheryl DeSanti at PA American Water (PAWC) asking
whether or not anyone from the West Hanover Authority would be interested in
attending a meeting for the entire
Mr.
Tyndale and Mr. Millard expressed an interest in attending the PMAA Convention
to be held in Hershey from September 10-13, 2006. It was agreed to discuss the matter further
at the July meeting, as registration fees were not due until August 1, 2006.
Mr.
Salisbury also called the members’ attention to another e-mail from Cheryl
DiSanti at PAWC advising that enhancements to the billing program in order to
separate water and sewer charges on the bills would not move forward at the
present time. This issue was discussed
by the Authority at the May meeting, at which the members agreed that they were
not interested in contributing to the proposed enhancements.
Mr.
Salisbury reported that he received a call from Tim Mellott of Mellott
Engineering advising that Triple Crown Corporation was interested in purchasing
the
Following
a brief discussion, it was agreed that the Authority viewed the proposal as
being one for a private sewer system and had no interest in being involved in
the retrofitting or running of the system.
Mr. Salisbury will convey the Authority’s comments back to Mr. Mellott.
Authority
Manager. Mr. Salisbury submitted a
written report.
Engineer. Mr. Shope submitted a written report.
Solicitor. Mr. Yost had no additional report.
Mr.
LaDieu moved, seconded by Mr. Tyndale to adjourn the meeting. The motion was unanimously approved. The meeting was adjourned at 8:46 p.m.
Respectfully
submitted,
Gail
A. Martin,
Recording
Secretary