TUESDAY,
AUGUST 15, 2006, 7 P.M.
REGULAR
MEETING
Chairman
Millard called the regular meeting to order at 7 p.m., followed by the Pledge
of Allegiance.
Stephen
L. Millard, Chairman
Donald
L. Steinmeier, Vice Chairman
Kenneth
L. Tyndale, Secretary/Treasurer
Robert
R. Jones
William
LaDieu
PRESENTATION
CRIM
Account. Bruce Williams and Tom
Downing from Fulton Bank were present to discuss the viability of establishing
CRIM (Cash Reserve Investment Management) accounts for both the loan proceeds
in the amount of $2 million as well as the day-to-day operating funds of the
Authority, which currently totals approximately $1.5 million, $1 million
of which is currently invested in Certificates of Deposit. Mr. Williams walked the members through
A
lengthy discussion followed, during which discussion was held as to whether or
not the Certificates of Deposit could be transitioned into a CRIM account prior
to their maturity dates. Mr. Williams
stated that he would discuss the matter with Scott McManamon, Vice President of
Corporate Banking Division. Mr. Yost
indicated that he had not yet reviewed the documents necessary to establish the
CRIM accounts.
Mr. Jones moved, seconded
by Mr. Tyndale, to proceed with establishing CRIM accounts with the amount to
be determined following conversation with Mr. McManamon and review and
completion of the necessary documentation by the Authority’s Solicitor. The motion was unanimously approved.
PUBLIC COMMENT
No public comment was offered at this time.
Regular Meeting, July 18, 2006. Mr. Jones moved, seconded by
Mr. Steinmeier, to approve the Minutes of July 18, 2006 as distributed. The motion was unanimously approved.
Operating
Expenses. Mrs. Martin reported that
prepaid invoices totaled $19,913.38.
Mrs. Martin also reported that the invoices pending payment totaled
$89,117.76. Mr. Tyndale suggested MSC
Corporation would be another retail outlet to purchase those types of supplies
currently being purchased at Grainger.
Mr. Tyndale moved, seconded
by Mr. Steinmeier, to approve the prepaid invoices in the amount of
$19,913.38. The motion was unanimously
approved.
Mr. Jones moved, seconded
by Mr. Steinmeier, to approve the pending invoices in the amount of
$89,117.76. The motion was unanimously
approved, with Mr. Tyndale abstaining on the payment to K.L. Tyndale.
Update
on Swatara Capacity. Mr. Salisbury
reported that Township Manager Mike Rimer requested a written update to be
provided to the Board of Supervisors relate to the Swatara Capacity
matter. Following a brief discussion,
Mr. Yost agreed to provide the Board of Supervisors with the requested update.
Mr.
Yost also reminded the members of the discussion held at the July 18, 2006
meeting as to whether or not
Update
on Land Development Plan. Mr.
Salisbury reported that the Land Development plan was scheduled for
presentation to the Township Planning Commission on Thursday, August 24, 2006,
at 7 p.m.
Mr.
Shope called the members’ attention to a letter he prepared to be sent to
Rosemary Gary requesting an extension on the Growing Greener Grant. By consensus, the members agreed that the
letter should be sent. It will be
prepared in final form for Mr. Millard’s signature.
Update
on Vermitech. Mr. Shope reported
that he still needed to obtain some information regarding the building in order
to finalize the layout and submit the Part II Permit Application. Mr. Shope also reported that it was
anticipated that bids would be advertised in September, with bid opening to be
held in October.
Update
on Influent Screen at the Treatment Plant.
Mr. Salisbury called the members’ attention to the information on the
used Rotamat screen. Following a brief
discussion, it was agreed that the Authority was not ready to move forward with
the purchase of the used Rotamat screen.
It was further agreed by consensus that this item should be tabled.
Engineering
Services. Mr. Millard indicated that
no further action was necessary on this item.
The Authority will make a decision on a case-by-case basis as to whether
or not a project should be bid for engineering services. It would likely be those projects in excess
of $100,000.
DEP Letter
Using Design Flows Instead of 2010.
Mr. Salisbury called the members’ attention to the letter from Mr. Shope
dated August 3, 2006 regarding the Chesapeake Bay Tributary Strategy. Following a brief discussion, Mr. LaDieu
volunteered to make some edits to the letter and forward it to Mr. Salisbury.
Mr.
Salisbury reported that the initial cost to install a cellular/wireless phone
dialer to the pump stations would be approximately $1,300 per pump
station. The monthly monitoring fee
would be between $25-$29. He stated that
his findings would indicate that it was not cost effective to change out the present
dialers to cellular/wireless phone dialers.
He also stated that an option might be to have developers install
cellular/ wireless phone dialers in pump stations that come on-line in the
future.
Motion to
Release Escrow Accounts for Comfort Inn and the Country Hearth Inn and Suites. Mr. Salisbury called the members’ attention
to his memorandum of August 10, 2006 requesting that the Authority release
escrow funds that have been held in excess of three years for the Comfort Inn
and the Country Hearth Inn and Suites (formerly Ramada Ltd.).
Mr. Yost
stated that he had the Deeds of Dedication for both projects but that they were
not satisfactory. He added that he would
follow-up to both owners with a letter and provide them with a generic Deed of
Dedication that could be adapted for each project. Mr. Yost stated that he was not ready to
recommend the release of the escrow funds.
By consensus, it was agreed that the funds should continue to be held in
escrow.
Insurances. Mr. Tyndale reviewed three quotes for medical
insurance. He also reported that his
findings indicated that the Authority should remain in the current insurance
program through the Township. He added
that he spoke with Township Manager Mike Rimer, who indicated that the Township
would be switching coverage from Capital BlueCross to the plan through the
Pennsylvania Chamber. The Pennsylvania
Chamber provides group insurance through Highmark Blue Cross and Blue
Shield. Mr. Tyndale also reported that
Mr. Rimer indicated that the Authority should recognize a savings of
approximately $8,000 annually by switching medical plans. Mr.
Mr. Tyndale moved, seconded by Mr. Jones, to approve the medical insurance program that would be discussed at the upcoming staff meeting. The motion was unanimously approved.
No
public comment was offered at this time.
Bob
Jones. Mr. Jones had no comment.
Bill
LaDieu. Mr. LaDieu had no comment.
Ken
Tyndale. Mr. Tyndale had no comment.
Don
Steinmeier. Mr. Steinmeier had no
comment.
Steve
Millard. Mr. Millard stated that the
Authority should develop a Personnel Manual.
He also asked Mrs. Martin to provide a listing of duties she would
undertake when more of the financial reporting process would be brought
in-house. Mrs. Martin indicated that she
would not be able to provide a listing of those duties until she met with Diane
Suhr of Diana M. Reed and Associates.
She added that they would meet during September or October in
preparation for closure of the finances for the third quarter of 2006. Mr. Millard also asked that the number of
vacation/sick hours be included on paychecks.
Mrs. Martin will add that information to the paychecks through
QuickBooks.
Mr.
Salisbury briefly reviewed the correspondence included with the packets.
No
other business came before the Authority.
Authority
Manager. Mr. Salisbury submitted a
written report. In addition,
Mr. Salisbury reported that he was experiencing roof problems at the
treatment plant. He stated that staff
believed the problems were caused by the extreme heat, and that the roof showed
signs of buckling in approximately seven (7) different areas. By consensus, it was agreed that staff should
contact Houck to check on the damage and provide an estimate for repair.
Engineer. Mr. Shope submitted a written report.
Solicitor. Mr. Yost had no additional report.
Mr.
Jones moved, seconded by Mr. Tyndale, to adjourn the meeting. The motion was unanimously approved. The meeting was adjourned at 9:08
p.m.
Respectfully
submitted,
Gail
A. Martin,
Recording
Secretary