TUESDAY,
JANUARY 16, 2007, 7 P.M.
REORGANIZATION
MEETING
Chairman
Millard called the meeting to order at 7:02 p.m., followed by the Pledge of
Allegiance.
Stephen
L. Millard, Chairman
Donald
L. Steinmeier, Vice Chairman
Kenneth
L. Tyndale, Secretary/Treasurer
Robert
R. Jones
William
LaDieu
Election
of Chairman. Mr. Jones moved, seconded by Mr. Tyndale, to appoint Stephen
L. Millard as Chairman of the Water and Sewer Authority. The motion was unanimously approved.
Election
of Vice Chairman. Mr. Jones
moved, seconded by Mr. Tyndale, to appoint Donald L. Steinmeier as Vice
Chairman of the Water and Sewer Authority. The motion was unanimously approved.
Election
of Secretary-Treasurer. Mr.
Jones moved, seconded by Mr. Tyndale, to appoint Kenneth L. Tyndale as
Secretary/Treasurer of the Water and Sewer Authority. The motion was unanimously approved.
Election
of Assistant Secretary-Treasurer. Mr.
Jones moved, seconded by Mr. Tyndale, to appoint Mark A. Salisbury as
Assistant Secretary-Treasurer of the Water and Sewer Authority. The motion was unanimously approved.
No
public comment was offered at this time.
Mr. Tyndale had one correction to the
Minutes of December 19, 2006. On
page 2, under “Update on Influent Screen at the Treatment Plant,” the
second sentence should read: “Mr.
Millard asked Mr. Salisbury to set up a time to visit the Highspire treatment
plant to look at their Rotomat screen.”
Mr.
LaDieu moved, seconded by Mr. Jones, to
approve the Minutes of the December 19, 2006 meeting as amended. The motion was unanimously approved.
December
27, 2006. Mrs. Martin reported that
several invoices were paid prior to the end of the year as the charges incurred
were to be included with the final figures for the 2006 budget. The amount of those invoices totaled
$28,787.04.
Mr.
Jones moved, seconded by Mr. Steinmeier, to approve the invoices for December
27, 2006 in the amount of $28,787.04.
The motion was unanimously approved, with Mr. Tyndale abstaining on the
payment to K.L. Tyndale.
Prepaid
Invoices. Mrs. Martin reported that
the total of prepaid invoices totaled $5,363.39.
Mr.
Steinmeier moved, seconded by Mr. Jones,
to approve the prepaid invoices in the amount of $5,363.39. The motion was unanimously approved.
Invoices
for Approval. Mrs. Martin reported
that the amount of the invoices currently pending for payment totaled
$63,028.62.
Mr.
Tyndale moved, seconded by Mr. Steinmeier, to approve the operating expenses in
the amount of $63,028.62. The motion was
unanimously approved.
Mrs. Martin
provided a brief update relative to those residents in arrears on their
Installment Agreement payments. She also
stated that a listing of arrears to include those residents in excess of $300
for both the old billing program and the sewer charges billed by PA American
Water Company would be included with the February packets.
Mr. Jones
stated that several residents currently in bankruptcy owed considerable sums to
the Authority. He indicated that it was
his recollection that several of those residents had been on the arrears
listing for some time. He asked
Mrs. Martin to talk with the Authority’s solicitor and have him contact
the Bankruptcy Trustees to determine when and if the Authority could expect any
payment towards the arrears.
Mrs. Martin agreed to contact Mr. Yost and report back to the Authority.
Update on
Vermitech. Mr. Shope called the
members’ attention to the Bid Summary for the vericomposting facility. Three bids were received: (1) Dueck Construction in the amount of
$1,375,000; (2) TAH Construction in the amount of $1,579,500; and (3) PSI
Pumping Solutions, Inc. in the amount of $1,648,000.
Mr. Shope
indicated that while Dueck Construction submitted the lowest bid, it had not
yet been determined whether or not the bid was compliant with the
specifications set forth in the bidding documents. He added that a final determination should be
made within the next few days. A lengthy
discussion followed.
Mr. Shope
also stated that Contract #2 and #3 for the HVAC and electric for the
vermicomposting facility was advertised on Friday, January 12, 2007 and Monday,
January 15, 2007. A pre-bid meeting has
been set for Tuesday, January 23, 2007, with the bid opening to take place on
Thursday, February 8, 2007.
Mr. LaDieu
moved, seconded by Mr. Tyndale, to authorize the engineer to award the bid to
Dueck Construction on the assumption that the bid was determined to be in
compliance with the bidding documents.
In the event that the bid from Dueck Construction was determined to be
non-compliant, the bid should then be awarded to the second lowest bidder, TAH
Construction. The motion was unanimously
approved.
Shaun
Ankers, representing Vermitech, addressed the Authority requesting that it
consider authorizing a second payment to Vermitech of approximately
$350,000. A lengthy discussion
followed. By consensus, it was agreed
that this matter should be addressed following the arrival of the Authority’s
solicitor.
Following Mr. Yost’s arrival at
8:45 p.m., discussion continued on the request from Vermitech. Mr. Yost asked the Authority to defer making
a decision regarding the payment until such time as he had time to review the
contract document. After a brief
discussion, by consensus, it was agreed to hold a special meeting of the Authority
on Monday, January 29, 2007, at 5:30 p.m., with the vermicomposting project as
the main agenda item. Mrs. Martin will
advertise the special meeting.
Update on Swatara Capacity. Mr. Millard called the members’ attention to
the letter regarding Swatara’s annual meeting scheduled for Monday, February 5,
2007, at 7 p.m. Mr. Millard, Mr.
Tyndale, and Mr. Jones will attend the meeting.
Mr. Jones also raised a concern
regarding the letter from Keefer Wood Allen and Rahal advising the Authority
that the firm increased its hourly rates effective January 1, 2007. Following Mr. Yost’s arrival at the meeting,
Mr. Jones asked him to contact Chip Rubendall at Keefer Wood Allen and Rahal to
obtain an update on the arbitration and when the arbitration panel would hear
it.
Update on Influent Screen at the
Treatment Plant. Mr.
Salisbury reported that Mr. Millard, Mr. Rodemoyer, and he visited the
treatment plant in Lykens on January 11, 2007 to view a Hycor screen. So far, members of the Authority and staff
viewed the workings of a Jones Atwood screen and a Rotomat screen. Mr. Millard stated that he would also like to
view the screen at the Highspire treatment plant and requested that Mr.
Salisbury set a date and time to do so.
Mr. Salisbury will make the necessary arrangements.
Update on Clover Hill Pump Station
#13 Driveway. Mr. Salisbury
reported that the paving around the pump station had been satisfactorily
completed.
Update on
Pump Station #11. Mr. Tyndale
reported that he, along with staff, would be looking at the issue in the near
future. A report will be provided at the
February meeting.
Appointment of Accountant. Mrs. Martin reported that Diana Reed of Diana M. Reed
& Associates would have her proposal ready for the February meeting and
asked the Authority to defer this matter until that time. By consensus, it was agreed to defer this
matter until the February 2007 meeting.
Appointment
of Auditor. Mrs. Martin reported
that currently Lisa Ritter of Boles, Metzger, Brosious & Ritter served as
the Authority’s auditor.
Mr.
Jones moved, seconded by Mr. Tyndale, to appoint Lisa Ritter of Boles, Metzger,
Brosious & Ritter as the Authority’s auditor. The motion was unanimously approved.
Appointment
of Authority Solicitor. Mr.
Jones moved, seconded by Mr. Steinmeier, to appoint Jon Yost of Yost and
Davidson as the Authority’s solicitor.
The motion was unanimously approved.
Appointment
of a Depository. Mrs. Martin
reported that currently all of the Authority’s assets are housed at Fulton
Bank.
Mr.
Jones moved, seconded by Mr. LaDieu, to appoint Fulton Bank as the official
depository for the Authority. The motion
was unanimously approved.
Resolution
2007-A-1. This resolution allows the
Authority to pay bills between meetings in order to meet due dates.
Mr.
Jones moved, seconded by Mr. Steinmeier, to adopt Resolution 2007‑A‑1. The motion was unanimously approved.
Resolution
2007-A-2. This resolution sets forth
the holiday schedule for Authority staff during 2007. A brief discussion ensued, during which time
several members expressed a concern relative to the number of holidays observed
by the Authority.
Mr.
LaDeiu moved, seconded by Mr. Tyndale, to adopt Resolution 2007-A-2. The motion was approved 4-1, with Mr. Jones
voting nay.
Resolution
for Engineering Services. Mr.
Millard called the members’ attention to the proposed resolution, which would
establish requirements for obtaining engineering services. A brief discussion followed, during which
several members expressed concern with the proposed resolution. A lengthy discussion followed.
Mr. Tyndale moved, seconded by Mr. LaDieu, against adopting the resolution. The motion was approved 3-2, with Mr. Millard and Mr. Jones voting nay.
Loan
Proceeds to CRIM. Mr. LaDieu
moved, seconded by Mr. Jones, to move the remaining balance of the loan
proceeds to a CRIM account. The motion
was unanimously approved.
Reduction
in Letter of Credit for Winslett Phase IV.
Mr. Salisbury called the members’ attention to his memorandum of January
11, 2007, which included a letter from Russell & Russell Developers
requesting a reduction in the Letter of Credit for Winslett Phase IV. Mr. Salisbury reported that all air tests,
vacuum tests, and mandrel tests were performed and approved. In addition, the required record drawings
were also submitted to the Authority.
Mr.
Jones moved, seconded by Mr. Tyndale, to approve the reduction of Letter of
Credit #4487 from $143,000 to $21,450 for Winslett Phase IV. The motion was unanimously approved.
Appointment
of Authority Engineer. Mr. Millard
called the members’ attention to the proposals received for engineering
services. Proposals were received from
Gannett Fleming, CET Engineer, Glace Associates, and Herbert Rowland and
Grubic. A lengthy discussion followed.
Mr. Tyndale
moved, seconded by Mr. Jones, to appoint Gannett Fleming as the Authority
engineer for 2007. The motion was
unanimously approved.
Mr. Tyndale asked Mrs. Martin to write letters to the engineering firms that submitted proposals. Mrs. Martin will do so.
PUBLIC COMMENT
Donald
Niland. Mr. Niland urged the
Authority to do whatever was necessary to get the arbitration with the Swatara
Authority moving forward.
CORRESPONDENCE
Mr.
Salisbury briefly reviewed the correspondence.
AUTHORITY MEMBERS COMMENTS
Bob
Jones. Mr. Jones asked how often the
generators at the various pump stations were tested during the winter
season. Mr. Salisbury stated that the
generators were tested on a weekly basis.
Mr.
Jones asked whether or not the other Authority members would be receptive to
having the Authority meet earlier than 7 p.m. during 2007. A brief discussion followed.
Mr.
Jones moved, seconded by Mr. Tyndale, to set the Authority’s meeting time at 6
p.m. for 2007. The motion was
unanimously approved.
Mrs.
Martin will advertise the change in meeting time.
Bill
LaDieu. Mr. LaDieu had no comment.
Ken
Tyndale. Mr. Tyndale had no comment.
Steve
Millard. Mr. Millard had no comment.
Don
Steinmeier. Mr. Steinmeier had no
comment.
REPORTS
Authority
Manager. Mr. Salisbury submitted a
written report.
Engineer. Mr. Shope submitted a written report.
Solicitor. Mr. Yost had no further report.
ADJOURNMENT
Mr.
Jones moved, seconded by Mr. Tyndale, to adjourn the meeting. The motion was unanimously approved. The meeting was adjourned at 9:12 p.m.
Respectfully
submitted,
Gail
A. Martin
Recording
Secretary