TUESDAY,
FEBRUARY 20, 2007, 6 P.M.
REGULAR
MEETING
Chairman
Millard called the regular meeting to order at 6 p.m., followed by the Pledge
of Allegiance.
Stephen
L. Millard, Chairman
Donald
L. Steinmeier, Vice Chairman
Kenneth
L. Tyndale, Secretary/Treasurer
Robert
R. Jones
William
LaDieu
PUBLIC COMMENT
No public comment was offered at this time.
Reorganization Meeting, January 16,
2007. Mr. Tyndale moved,
seconded by Mr. Steinmeier, to approve the Minutes as distributed. The motion was unanimously approved.
Special Meeting, January 29, 2007. Mr. Tyndale moved, seconded by
Mr. LaDieu, to approve the Minutes as distributed. The motion was approved 4-0, with Mr. Jones
abstaining as he was absent from the meeting.
Operating
Expenses. Mrs. Martin reported that
prepaid invoices totaled $15,835.73.
Mrs. Martin also reported that the invoices pending payment totaled
$93,554.87.
Mr.
Jones raised a question regarding the lease for the copier. Following a brief discussion, staff agreed to
research how much time remained on the lease and report back at the March
meeting.
Mr. LaDieu moved, seconded
by Mr. Steinmeier, to approve the prepaid invoices in the amount of
$15,835.73. The motion was unanimously
approved.
Mr. Steinmeier moved,
seconded by Mr. Jones, to approve the pending invoices in the amount of
$93,554.87. The motion was unanimously
approved, with Mr. Tyndale abstaining on the payment to K.L. Tyndale, Inc.
Update
on Vermitech. Mr. Millard called the
members’ attention to the e-mail from Shaun Ankers of Vermitech regarding the
second payment made to Vermitech. A
total of $195,000 was wired on February 12, 2007; however, due to the exchange
rate, an additional $11,682.09 is owed.
Mr. Tyndale moved, seconded
by Mr. Jones, to approve the additional payment of $11,682.09. The motion was unanimously approved.
Mr.
Shope then reviewed the materials enclosed with the packet, which included the
Intent to Award letter that was sent to TAH Construction, Inc. Mr. Shope reported that the bond and
insurance information was received from TAH Construction and has been forwarded
to Mr. Yost for review and approval.
Mr. Tyndale moved, seconded
by Mr. Steinmeier, to authorize Gannett Fleming to award the bid to TAH
Construction, Inc. contingent upon the solicitor’s review and approval of the
bond and insurance information. The
motion was unanimously approved.
Mr.
Shope then called the members’ attention to the letter sent to Dueck
Construction outlining the reasons for not accepting their bid. Mr. Shope indicated he has not heard anything
further from Mr. Dueck.
Mr.
Shope reviewed the bids received for Contract #2 – HVAC. Bid documents were sent to PSI Pumping
Solutions, Inc., Eshenauers Fuels, Inc., and Shannon A. Smith, Inc. Bids were received from Eshenauers Fuels,
Inc. in the amount of $285,500 and Shannon A. Smith, Inc. in the amount of
$263,350. An Intent to Award letter has
been sent to Shannon A. Smith.
Bid
documents for Contract #3 – Electrical were sent to seven contractors. Bids were received from five contractors,
Monacacy Valley Electric, Inc. for $203,900, K.L. Tyndale Inc. for $185,566,
Robert P. Lepley for $137,372, Secco, Inc. for $142,600, and Shannon A. Smith,
Inc. for $155,870. An Intent to Award
letter has been sent to Robert P. Lepley.
Mr.
Shope also reported that he was planning to follow up with DEP to determine the
status of the Part II permit. He will
report back at the March meeting.
Mr.
Millard raised continuing concerns regarding the cost of the project and
suggested several possibilities for cutting costs. Following a lengthy discussion, it was agreed
by consensus that he, Mr. Tyndale, Mr. Shope, Mr. Ankers, and Mr. Salisbury
would meet to discuss some options. It
was noted that dependent upon the outcome of the brainstorming session, perhaps
Mr. Shope would be in a position to contact the various contractors to discuss
possible change orders. It was agreed
that the group would meet at Mr. Tyndale’s office on Tuesday, February 27, at 8
a.m. The group will report back at the
March meeting.
Finally,
Mr. Shope called the members’ attention to a proposal for Gannett Fleming to
supply construction phase services for the vermicomposting project at an amount
not to exceed $70,000. A brief
discussion ensued.
Mr. Tyndale moved, seconded
by Mr. Steinmeier, to accept the proposal for construction phase services not
to exceed $70,000. The motion was
unanimously approved.
Update
on Swatara Capacity. Mr. Jones
reported that he attended Swatara’s annual meeting on Monday, February 5. At that meeting, it was announced that
Swatara was planning an upgrade at the plant over the next five years as part
of the
Mr.
Millard stated that he spoke with Mr. Yost and that there was no further update
on the arbitration case. It remains at a
standstill. Mr. Jones raised some
concerns about the case and asked to have Mr. Yost contact Attorney Rubindall
prior to the March meeting and come with some recommendations on how the
Authority might move this matter forward.
Mr. Millard agreed to contact Mr. Yost.
Update
on Influent Screen at the Treatment Plant.
Mr. Salisbury called the members’ attention to an e-mail regarding a
Hycor screen; it was provided as a matter of information only.
Update on
Pump Station #11. Mr.
Salisbury reminded the members that during Hurricane Ivan Pump Station #11 (
Mr. Jones moved, seconded by Mr. Steinmeier, to accept the proposal from K.L. Tyndale Incorporated in the amount of $3,406. The motion was approved 4-0, with Mr. Tyndale abstaining.
Appointment
of Accountant. This matter was tabled until the March
meeting.
Sewer Plan
Approval for Village Glen. Mr.
Salisbury reported that the Authority’s engineer had reviewed and approved the
final sewer plan for Village Glen. In
response to a question regarding an easement, the members asked Mr. Shope to
ensure that the developer is aware of the sewer easement. Mr. Shope agreed to do so.
Mr. Jones moved, seconded by Mr. Steinmeier, to approve the final sanitary sewer plan for the Village Glen project contingent upon the completion of the following outstanding items:
·
A Sewer Extension Agreement must be executed.
·
Receipt of security in the amount of $153,700.
·
Shop drawings detailing the manholes to be used in
the construction of the gravity sewer and sanitary manholes must be submitted
to the Authority for review by the Authority’s engineer.
The motion
was unanimously approved.
PLC
Upgrade. Mr. Salisbury
reviewed the three proposals to upgrade the computer that runs the treatment
plant. A brief discussion followed.
Mr. LaDieu moved, seconded by Mr. Jones, to accept the proposal from Aqua-Aerobics, Inc. in the amount of $24,992. The motion was unanimously approved.
Request
to Attend Training. Mr. Salisbury
called the members’ attention to the memorandum from Mr. Rodemoyer asking for
permission to attend a training session to obtain continuing education credits
toward his ICC inspection certification.
The training will to be held near
Mr. Jones moved, seconded
by Mr. Tyndale, to approve Mr. Rodemoyer’s attendance at the ICC training
session from April 10-12, 2007. The
motion was unanimously approved.
No
public comment was offered at this time.
Bob
Jones. Mr. Jones had no comment.
Bill
LaDieu. Mr. LaDieu had no comment.
Ken
Tyndale. Mr. Tyndale had no comment.
Don
Steinmeier. Mr. Steinmeier had no
comment.
Steve
Millard. Mr. Millard had no comment.
Mr.
Salisbury briefly reviewed the correspondence included in the packet.
No
other business came before the Authority.
Authority
Manager. Mr. Salisbury submitted a
written report. Mr. Salisbury stated
that staff has encountered some real challenges since January’s meeting,
including a suspected power surge that caused problems with the computer that
runs the treatment plant. In addition,
the screen froze and, as a result, somehow a 2x4 ended up in the sewer system
causing damage to two of the pumps in the wet well. Also, the main server used for
administrative/financial work crashed causing a loss of some information. The hard drive was sent to
Engineer. Mr. Shope submitted a written report.
Solicitor. Mr. Yost was not present at the meeting.
Mr.
Jones moved, seconded by Mr. Tyndale, to adjourn the meeting. The motion was unanimously approved. The meeting was adjourned at 7:50
p.m.
Respectfully
submitted,
Gail
A. Martin
Recording
Secretary