TUESDAY,
MARCH 20, 2007, 6 P.M.
REGULAR
MEETING
Chairman
Millard called the regular meeting to order at 6:04 p.m., followed by the
Pledge of Allegiance.
Stephen
L. Millard, Chairman
Donald
L. Steinmeier, Vice Chairman
Kenneth
L. Tyndale, Secretary/Treasurer
Robert
R. Jones
William
LaDieu
PUBLIC COMMENT
No public comment was offered at this time.
Special Meeting, January 29, 2007. Mr. Jones moved, seconded by Mr. Steinmeier,
to approve the Minutes as
distributed. The motion was approved
4-0.
Operating
Expenses. Mrs. Martin reported that
prepaid invoices totaled $18,181.37.
Mrs. Martin also reported that the invoices pending payment totaled
$88,845.40.
Mr. Steinmeier moved,
seconded by Mr. LaDieu, to approve the prepaid invoices in the amount of
$18,181.37. The motion was approved 4-0.
Mr. LaDieu moved, seconded
by Mr. Jones, to approve the pending invoices in the amount of $88,845.40. The motion was approved 4-0.
Update
on Vermitech. Mr. Shope reported
that the NPDES Part II Permit has been delayed at DEP due to personnel
changes. He added that it was his
understanding that the permit is now under review and that it was expected to
be issued the week of March 26, 2007.
Mr.
Shope briefly reviewed his memorandum relative to the meeting that was held on
February 28 to discuss cost reduction alternatives for the vermicomposting
building. Mr. Millard, Mr. Tyndale,
Mr. Salisbury, Mr. Rodemoyer, and Shaun Ankers of Vermitech attended the
meeting. Mr. Shope stated that he was
awaiting cost estimates from TAH Construction related to possible change
orders. He also added that the lighting
engineer at Gannett Fleming reviewed the specifications for the proposed
lighting substitution. Mr. Shope stated
that if the substitute lighting was used, it would require 16 additional
fixtures in order to provide the amount of lighting that was proposed in the
original building specifications.
Mr.
Shope also reported that all of the necessary paperwork was received from TAH
Construction in order to move ahead to award the contract and begin
construction. Mr. Shope requested the
Authority to authorize awarding Contract #2 and #3.
Mr. LaDieu moved, seconded
by Mr. Jones, to authorize Gannett Fleming to award Contract #2 for the HVAC to
Shannon Smith in the amount of $263,350 and Contract #3 for electrical work to
Robert P. Lepley in the amount of $137,372.
The motion was approved 4-0.
In
addition, Mr. Millard held a brief discussion regarding the possibility of
creating a “green building.” Mr. Shope
will research the requirements for a “green building” and report back to the
Authority in April.
Update
on Swatara Capacity. Mr. Jones
voiced concern over the length of time it was taking for the arbitration to
move ahead. He suggested that perhaps
the Authority should withdraw from the arbitration. By consensus, it was agreed that further
discussion on this matter would take place upon the arrival of the Authority
Solicitor.
Update
on Influent Screen at the Treatment Plant.
This project will remain tabled until the vermicomposting project has
been completed.
Appointment
of Accountant. The Authority held a brief discussion
regarding the proposal from Diana M. Reed and Associates relative to performing
the 2007 audit of the Authority’s financial matters. The proposed cost would be between $9,000 and
$11,000. It was agreed that the audit
matter would be discussed at a later time.
Mr. Jones moved, seconded by Mr. Steinmeier, to appoint Diana M. Reed and Associates as the accountant in an advisory capacity only. The motion was approved 4‑0.
No
public comment was offered at this time.
[Mr. Tyndale arrived at 6:53 p.m.
and Mr. Yost arrived at 6:58 p.m.]
Bob
Jones. Mr. Jones had no comment.
Bill
LaDieu. Mr. LaDieu had no comment.
Ken
Tyndale. At Mr. Tyndale’s request,
Mr. Millard briefly reviewed what was discussed regarding the vermicomposting
project. Following a brief discussion
regarding the lighting fixtures, Mr. Shope stated that he would provide a cost
for the additional 16 fixtures at the April meeting.
Don
Steinmeier. Mr. Steimmeier stated
that it was his belief that DEP should help with financing issues for treatment
plants expected to be in compliance with the Chesapeake Bay Initiative by 2010.
Steve
Millard. Mr. Millard had no comment.
Mr.
Salisbury briefly reviewed the correspondence included in the packet.
No
other business came before the Authority.
Authority
Manager. Mr. Salisbury submitted a
written report. .
Engineer. Mr. Shope submitted a written report.
Solicitor. Mr. Yost reported that it was his
understanding that the arbitration panel was scheduled to meet on March 22,
2007 to discuss the matter and render a decision on March 23, 2007 as to
whether or not the issue could be arbitrated or if it would be required to go
through the Court of Common Pleas.
Mr.
Jones moved, seconded by Mr. Tyndale, to adjourn the meeting. The motion was unanimously approved. The meeting was adjourned at 7:35
p.m.
Respectfully
submitted,
Gail
A. Martin
Recording
Secretary