TUESDAY,
JUNE 19, 2007, 6 P.M.
REGULAR
MEETING
Chairman
Millard called the regular meeting to order at 6 p.m., followed by the Pledge
of Allegiance.
Stephen
L. Millard, Chairman
Kenneth
L. Tyndale, Secretary/Treasurer
Robert
R. Jones
PUBLIC COMMENT
No public comment was offered at this time.
Regular Meeting, May 15, 2007. Mr. Jones moved, seconded by Mr. Tyndale,
to table the May 15, 2007 Minutes until the next meeting. The motion was unanimously approved.
Operating
Expenses. Mrs. Martin reported that
prepaid invoices totaled $16,089.88.
Mrs. Martin also reported that the invoices pending payment totaled
$83,187.02.
Mr. Jones moved, seconded
by Mr. Tyndale, to approve the prepaid invoices in the amount of
$16,089.88. The motion was unanimously
approved.
Mr. Jones moved, seconded
by Mr. Tyndale, to approve the pending invoices in the amount of
$83,187.02.
Update
on Vermitech. Mr. Shope reported
that construction was underway.
Mr. Shope also called the members’ attention to the requests for
payment included in the packets. They
represent the first payments for the project, including $140,800.52 to TAH
Construction, Inc.), $1,395 to Robert P. Lepley Electrical Contractor, and
$5,620.50 to Shannon A. Smith, Inc.
Mr.
Tyndale moved, seconded by Mr. Jones, to approve the three requests for
payment. The motion was unanimously
approved.
In
addition, Mr. Shope called the members’ attention to the construction meeting
minutes that were also included in the packet for informational purposes.
Update
on Swatara Capacity. Mr. Yost
reported that Discovery is ongoing.
Following a brief discussion, by consensus, the Authority directed Mr.
Shope to research the amount of capacity being used at the Swatara treatment
plant by each municipality included in the Intermunicipal Agreement.
Mr.
Millard called the members’ attention to a letter from James Spare, chairman of
the Swatara Township Authority, requesting that a representative be appointed
to attend an upcoming meeting to discuss the financial ramifications involved
in updating the Swatara treatment plant to meet the Chesapeake Bay
Initiative. Following a brief
discussion, by consensus, it was agreed that Mr. Millard and Mr. LaDieu should
attend as representatives for
Update
on Influent Screen at the Treatment Plant.
TABLED. As an aside,
Mr. Salisbury reported that Municipal Maintenance was at the treatment
plant on Tuesday to troubleshoot the pumps in the wet well. It was determined that one of the pumps had
been incorrectly wired when it was installed in 1996, which was only now
causing a problem. Mr. Salisbury added
that, as a result, he and the electrician from Municipal Maintenance had to
climb into the wet well to disconnect the pump to be removed for repair. A brief discussion followed regarding whether
the Authority should establish some type of official safety program. Mr. Tyndale stated he would do some research
regarding safety training/setting up a safety program and report back to the
Authority.
Update
on Proposal for GIS/GPS Mapping Updates.
Mr. Salisbury called the members’ attention to his memorandum included
with the packets, which provided a breakdown of the $3,000 proposal. A total of $1,800 would be for the office
portion and $1,200 for the field work.
The field work would encompass obtaining the rim elevation for 90
manholes. This work would add the sewer
system components to the GIS mapping for Bradford Estates (Phase VII),
Brookview (Phase II), Heather Glen, Lexington Woods, Manada Court Villas,
Mayberry (Phase II), Sagewicke Annex, Sagewick (Phase IV), Townes of Hershey
(Phase II), Winslett (Phase IV), Short Street low pressure force main, and the
Bill Farmer low pressure force main on Jonestown Road.
Mr. Tyndale moved, seconded
by Mr. Jones, to approve the GIS/GPS proposal in the amount of $3,000. The motion was unanimously approved.
A
question was raised as to whether or not the developer should pay a surcharge
as part of the development process to update the Authority’s GIS/GPS mapping
system. Following a brief discussion,
staff was directed to include copies of the information provided to developers
as part of the review/development process with the Authority for the next
meeting. The Authority will review the
materials and consider amending the requirements to include that the developers
pay to update the mapping system.
Evergreen
Ridge (Action Pending by Township).
Mr. Salisbury called the members’ attention to a copy of his memorandum
included with the
packets to approve the sewer extension for
Evergreen Ridge.
Mr. Jones moved, seconded
by Mr. Tyndale, to table approval of the sewer extension for Evergreen Ridge. The motion was unanimously approved.
Insurance
for Authority. Mr. Salisbury called the members’ attention
to the comparison chart between the Authority’s current coverage with Selective
Insurance and PRIMA. At the Authority’s
request, the comparison was prepared by H.A. Thomson.
A
brief discussion followed. It was agreed
that the comparison should be forwarded to Mr. Rimer, as the Township may want
to consider switching insurance coverage as well. Mr. Tyndale stated that he would ask an
insurance representative that he knows to offer his evaluation. He will report back at the July meeting.
Discussion
on Laterals for Arondale Project. Mr. Salisbury
called the members’ attention to his memorandum included with the packets, as
well as the two drawings distributed just prior to the meeting. Mr. Salisbury reiterated that at the April
2007 meeting, the Authority had approved the connection of no more than three
condominiums to one service lateral, with a cleanout to be provided for each
unit. A brief discussion and review of
the drawings followed. By consensus, the
Authority agreed that the laterals could be connected as proposed on the
drawings entitled “Triples and Sextuplet,” as submitted by Mr. Yingst.
Repair/Replace
Utility Pole on Authority Property. Mr. Salisbury
called the members’ attention to the memorandum/pictures from Mr. Rodemoyer
regarding the utility poles located on Authority property. On June 3, there was a power failure at the
treatment plant. A second power failure
occurred on June 12. When the PPL crew
arrived on June 3 to replace the blown fuse on the utility pole, they advised
Mr. Rodemoyer that the pole was split at the top and should be replaced. A suggestion was made that perhaps the
Authority should consider having the utilities placed underground. Mr. Tyndale reported that an engineer at PPL
advised him that it was not possible to put the utilities underground since the
box would be located in a floodplain.
A
lengthy discussion followed, during which Mr. Tyndale agreed to contact PPL
regarding the floodplain issue, as well as holding discussions with PPL to move
forward in having the utilities placed underground. He will report back at the July meeting.
Release
Performance Bond for Townes of Hershey Phase II.
Mr. Salisbury called the members’ attention to his memorandum of June
13, 2007, as well as the copy of the letter from Classic Communities requesting
that the Performance Bond be released.
Mr. Salisbury reported that the mandrel and air testing was completed
in Phase II. The developer has been
requested to provide record drawings as well as a Deed of Dedication and also
to have the vacuum testing completed. An
18-month maintenance bond in the amount of $15,375 is forthcoming.
Mr. Jones moved, seconded by Mr. Tyndale, to approve the release of Performance Bond #586320S in the amount of $102,500 upon receipt of the 18-month maintenance bond in the amount of $15,375. The motion was unanimously approved.
Reduction
of Escrow Funds for Country Hearth. Mr. Salisbury
called the members’ attention to his memorandum of June 13, 2007. The Authority is currently holding an escrow
account in the amount of $7,335.08, which represents funds put up by the owners
of Country Hearth for installation of the sewer extension. Since the project has been completed for some
time and the only outstanding item is a Deed of Dedication, Mr. Salisbury
recommended that the Authority reduce the escrow funds to 15%, or $900. A brief discussion followed, during which it
was agreed that Mr. Yost should contact the owner of the hotel in order to
resolve any issues regarding the Deed of Dedication prior to the July meeting.
Mr. Tyndale moved, seconded by Mr. Jones, to table the request for reduction of the escrow funds for Country Hearth. The motion was unanimously approved.
Discussion
on Roger Hoffman Property at
Mr. Tyndale moved, seconded by Mr. Jones, to approve the installation of a low-pressure sanitary sewer line for 128 North Hershey Road contingent upon clarification of the drawing submitted and approval by the Authority’s engineer of the grinder pump station and shop drawings of the materials for the force main. The motion was unanimously approved.
No
public comment was offered at this time.
Mr. Salisbury briefly reviewed the correspondence included with the packets.
Bob
Jones. Mr. Jones reported that he
had a brief discussion with Mr. Rimer regarding the Swatara capacity as to who
actually holds ownership of the capacity—the Township or the Authority. Mr. Jones suggested that a joint workshop
meeting should be held between the Authority and the Township. By consensus, it was agreed that a workshop
should be arranged following Mr. Millard’s attendance at the first meeting with
the Swatara Authority relative to the treatment plant upgrade.
Ken
Tyndale. Mr. Tyndale had no
comments.
Authority
Manager. Mr. Salisbury submitted a
written report.
Engineer. Mr. Shope submitted a written report.
Solicitor. Mr. Yost had no additional report.
Mr.
Jones moved, seconded by Mr. Tyndale, to adjourn the meeting. The motion was unanimously approved. The meeting was adjourned at 8:05
p.m.
Respectfully
submitted,
Gail
A. Martin
Recording
Secretary