TUESDAY, AUGUST 21, 2007, 6 P.M.
REGULAR MEETING
CALL TO ORDER
Chairman
Millard called the regular meeting to order at 6:04 p.m., followed by the
Pledge of Allegiance.
ATTENDANCE
Stephen
L. Millard, Chairman
Donald L.
Steinmeier, Vice Chairman
Robert R. Jones
William LaDieu
PUBLIC COMMENT
No
public comment was offered at this time.
APPROVAL OF MINUTES
Regular
Meeting, July 17, 2007. Mr.
Jones moved, seconded by Mr. Steinmeier, to approve the July 17, 2007 Minutes
as distributed. The motion was
unanimously approved.
FINANCIAL REPORTS
Operating
Expenses. Mrs. Martin reported that
prepaid invoices totaled $21,188.80.
Mrs. Martin also reported that invoices pending payment totaled
$222,464.66.
Mr. Jones
moved, seconded by Mr. Steinmeier, to approve the prepaid invoices in the
amount of $21,188.80. The motion was
unanimously approved.
Mr. Steinmeier
moved, seconded by Mr. Jones, to approve the pending invoices in the amount of
$222,464.66. The motion was unanimously
approved.
The Authority
briefly reviewed the arrears listing.
Mr. Yost reported that he received a check in the amount of $1,689.06 to
pay the arrears due for
OLD BUSINESS
Update on
Vermitech. Mr. Salisbury called the
members’ attention to Change Order #1 for Contract #1 (TAH Construction), which
was being presented for consideration following discussion at previous
Authority meetings. Change Order #1
would upgrade the roof insulation system from R-17 to R-29. The amount of the Change Order was $31,107,
which changes the value of Contract #1 to $1,610,607.
Mr. LaDieu
moved, seconded by Mr. Steinmeier, to approve Change Order #1 in the amount of
$31,107. The motion was unanimously
approved.
Mr. Salisbury
also called the members’ attention to a payment estimate in the amount of
$14,219.47 for Shannon A. Smith for Contract #2 (HVAC). The payment estimate was submitted after the
cut-off date and the request was that the Authority approve it pending receipt
of the appropriately executed payment estimate.
A brief discussion followed, and the majority of the members agreed that
it could be considered in this one instance but that future payment estimates
would be considered only if they were submitted prior to the cut-off date.
Mr.
Jones moved, seconded by Mr. LaDieu, to approve payment of Payment Estimate #2
in the amount of $14,219.47 pending receipt of the appropriately executed
Payment Estimate. The motion was
approved 3-1, with Mr. Millard voting nay.
In response to
a question, Mr. Salisbury stated that the project was scheduled for substantial
completion by late November. Mr. Ankers,
a representative from Vermitech, was present in the audience and reported that
worm breeding efforts have begun at the Authority.
Update on
Swatara Capacity. Mr. Yost reported
that the Interrogatories would be filed by the end of August and that hopefully
a hearing would take place prior to the end of 2007.
Mr. Jones stated
that it was his opinion that a meeting should be scheduled between the
Authority and the Board of Supervisors to discuss the legal fees that have
already been paid by the Authority, as well as the expectations of the Township
if the Authority was successful in obtaining access to the Swatara
capacity. It was agreed that this item
would be added to the agenda for future discussion.
Following a
brief discussion, it was also agreed that another item for discussion with the
Board of Supervisors should be the newly-updated 537 Plan.
Update
on Influent Screen at the Treatment Plant.
TABLED.
Evergreen
Ridge (Tabled at Township until August 23, 2007). TABLED.
Repair/Replace
Utility Pole on Authority Property.
Mr. Salisbury reported that Mr. Tyndale was working on this item and
that a meeting was to be scheduled with PPL in the near future.
Reduction of
Escrow Funds/Deed of Dedication for Country Hearth. Mr. Yost reported that he was still working
on a resolution to this item.
Summit
Family Restaurant/Generator for Pump Station #1. Mr. Salisbury reported that Mr. Shope
was continuing to work on this item. By
consensus, it was agreed that discussion on this item would continue at the
September meeting.
Proposed
Changes to Requirements for Developers to Pay to Update GIS Mapping. Mr. Shope provided recommended changes
that could be made to the Sewer Extension Agreement. Following a brief discussion, it was agreed
that this item would be continue at the September meeting.
Proposal to
Replace Existing Raw Wastewater Pump Station Control Panel. Mr. LaDieu spoke with Mike Gillespie at
Envirep regarding the proposal in the amount of $39,500. The proposal could be reduced to between
$32,000-$34,000. Mr. Salisbury also
reported that there was a problem with the wiring of the control panel. A brief discussion followed as to whether
staff should prepare bid specs for this project or allow it to remain as is and
revisit this project in conjunction with the screen project. It was agreed by consensus that this project
should be addressed along with the installation of a new screen. In the meantime, Mr. Salisbury was directed
to discuss the matter with Lepley Electric, the contractor for the
vermicomposting project, to determine if they could relocate the junction boxes
out of the wet well.
Proposals for Sewer Line
Mr. LaDieu
moved, seconded by Mr. Jones, to award the project to PA Sewer Authority in the
amount of $9,750. The motion was
unanimously approved.
[Mr. Shope arrived at 7:15 p.m.]
NEW BUSINESS
Insurance
for Authority. Mrs. Martin reported
that, at Mr. Tyndale’s request, she was contacted by Erik Olsen of Strickler
Insurance. The requested information was
furnished to him, and Mr. Olsen was to contact Mr. Rimer at the Township Office
to obtain additional information in order to provide a proposal for both the
Authority and the Township.
Proposal for
Moving Junction Box for Wet Well Above Ground. Mr. Salisbury called the members’ attention
to the quote from Municipal Maintenance Company in the amount of $22,000. It was agreed by consensus that this item may
be considered as part of the screen project as well.
PUBLIC COMMENT
No
public comment was offered at this time.
CORRESPONDENCE
Mr. Salisbury
called the members’ attention to the copy of the Growing Greener Grant check,
which was received in the amount of $500,000.
AUTHORITY MEMBER COMMENTS
Bob Jones. Mr. Jones asked about the status of the
proposed meeting with the Swatara Authority to discuss upgrades to the
treatment plant. Mr. Millard stated that
he had not yet been notified of a date for the meeting.
Mr. Jones
stated that he noted quite a bit of ground moving was occurring at the site of
the proposed Olde Towne
Mr. Jones also asked
about the remaining capacity at the treatment plant. Mr. Salisbury reported that currently 2,835
EDUs were being used at the treatment plant.
The plant was rated for 3,120 EDUs but it was projected that
hydraulically it could accommodate up to 4,000 EDUs. In response to a question as to when it would
be necessary to consider upgrading the plant, Mr. Shope responded saying
that it was possible the organic capacity would run out before hydraulic
overload would occur. It was projected
that the treatment plant would exceed its capacity within the next 5-7
years. The members asked Mr. Salisbury
to have Aqua- Aerobics update the costs to upgrade the treatment plant to fine
bubble diffusers for the September meeting.
Mr. Salisbury will request the cost estimate.
Bill LaDieu. Mr. LaDieu concurred with earlier discussion
that a meeting should be scheduled between the Authority and the Board of
Supervisors in early 2008 to discuss the updated 537 Plan and also that the
Authority should identify common issues to be discussed. He also suggested that rather than make
copies of the 537 Plan for each member, the Authority’s copy should be
circulate among the members. Mr.
Salisbury will begin to circulate the Plan in the near future.
Steve
Millard. Mr. Millard had no
comments.
Don
Steinmeier. Mr. Steinmeier had no
comments.
REPORTS
Authority
Manager. Mr. Salisbury submitted a
written report. In addition, he called
the members’ attention to a memorandum dated July 20, 2007 from Jamie Aston
reporting damage to a manhole located between the Township Garage and Top Line
Freight on
Mr. Salisbury
also called the members’ attention to a letter from Excelsoir Blower Systems
dated August 17, 2007 advising that the cost of a new blower would be
$11,716. A brief discussion ensued,
during which it was agreed by consensus that staff should take a look at the
oxygenation issue prior to replacement of the blower unit.
Finally, Mr. Salisbury
called the members’ attention to a status report prepared by staff showing a
listing of the Deed of Dedication and their status.
Authority
Engineer. Mr. Shope submitted a
written report. In addition, Mr. Shope’s
letter dated July 18, 2007 was addressed regarding additional costs of $17,000
for completion of the design and bid phase of the vermicomposting project. A brief discussion followed.
Mr. LaDieu
moved, seconded by Mr. Steinmeier, to approve an increase to the engineering
budget in the amount of $17,000. The
motion was unanimously approved.
Authority
Solicitor. Mr. Yost had no further
report.
ADJOURNMENT
Mr.
LaDieu moved, seconded by Mr. Jones, to adjourn the meeting. The motion was unanimously approved. The meeting adjourned at 8:53 p.m.
Respectfully
submitted,
Gail
A. Martin
Recording
Secretary