TUESDAY, NOVEMBER 20, 2007, 6 P.M.
REGULAR MEETING
CALL TO ORDER
Vice Chairman
Steinmeier called the regular meeting to order at 6:03 p.m., followed by the
Pledge of Allegiance.
ATTENDANCE
Stephen
L. Millard, Chairman
Donald L.
Steinmeier, Vice Chairman
Kenneth L.
Tyndale, Secretary/Treasurer
William LaDieu
Robert R. Jones
PUBLIC COMMENT
No
public comment was offered at this time.
APPROVAL OF MINUTES
Regular
Meeting, September 18, 2007. Mr.
Jones moved, seconded by Mr. Tyndale to approve the October 16, 2007 Minutes as
distributed. The motion was approved
3-0, with Mr. LaDieu abstaining, as he was not present at the meeting.
FINANCIAL REPORTS
Operating
Expenses. Mrs. Martin reported that
prepaid invoices totaled $26,895.88.
Mrs. Martin also reported that invoices pending payment totaled
$378,338.86.
Mr. Jones
raised a concern regarding the continued increases for electric power at the
treatment plant. He suggested that the
Authority might want to explore some alternative forms of electric power.
Mr. Jones
moved, seconded by Mr. Tyndale, to approve the prepaid invoices in the amount
of $26,895.88. The motion was
unanimously approved.
Mr. Jones,
seconded by Mr. Tyndale, to approve the pending invoices in the amount of
$378,338.86. The motion was unanimously
approved, with Mr. Tyndale abstaining on the payment to K.L. Tyndale, Inc.
The Authority
briefly reviewed the arrears listing.
[Mr. Millard arrived at the meeting at 6:10 p.m.]
OLD BUSINESS
Update on
Vermitech. Mr. Salisbury reported
that the vermicomposting building was on schedule for completion by
Christmas.
Discussion took
place regarding the purchase of a skid loader.
Mr. Tyndale volunteered to work with Mr. Rodemoyer in exploring the
purchase of a used skid loader. He will
report back at the December meeting.
Mr. Salisbury
called the members’ attention to the fact that one of the requirements of the
approved land development plan included the construction of a pedestrian
pathway on
Update on
Swatara Capacity. This matter was handled during a brief
executive session to discuss ongoing litigation.
Update
on Influent Screen at the Treatment Plant.
TABLED.
Evergreen
Ridge. Mr. Salisbury reported that
the West Hanover Board of Supervisors was scheduled to act on the plan at its
meeting on December 3, 2007. Mr.
Salisbury indicated that he would include the Evergreen Ridge plan in the
Authority’s packet for the December 18, 2007 meeting.
Reduction of
Escrow Funds/Deed of Dedication for Country Hearth. Mr. Yost reported that this matter remained
unresolved but added that he would do his best to complete it for the December
2007 meeting.
NEW BUSINESS
Insurance
for Authority. Mr. Salisbury called
the members’ attention to the insurance proposal from Penn Prime through the
Strickler Insurance Agency. Mr.
Salisbury reported that the proposal from Penn Prime was $3,415 less than the
proposed insurance rates through the Township.
A brief discussion followed during which a concern was raised as to whether
or not removing the Authority’s insurance from the Township’s policy would
cause a problem for the Township. Mr.
Tyndale volunteered to speak with Mr. Rimer and report back to the Authority at
the December 18, 2007 meeting.
2008 Budget. Mr. Salisbury briefly reviewed the “Draft”
budget, including proposed salaries and hourly compensation for 2008
Mr. LaDieu
moved, seconded by Mr. Tyndale, to approve the salaries and hourly compensation
rates as proposed.
Resolution
2007-A-3. Mr. Salisbury called the
members’ attention to Resolution 2007-A-3, which would set the tapping fee at
$2,960 effective January 1, 2008. The
connection, collection, and customer facilities fees would remain at $125, $140,
and $175 respectively.
Mr. LaDieu
moved, seconded by Mr. Steinmeier, to approve Resolution 2007-A-3. The motion was unanimously approved.
Resolution
2007-A-4. Mr. Salisbury called the
members’ attention to Resolution 2007-A-4, which would set the monthly sewer
rate at $33 effective January 1, 2008.
Mr. Tyndale
moved, seconded by Mr. Steinmeir, to approve Resolution 2007-A-4. The motion was unanimously approved.
Press Solids
Handling Pump. Mr. Salisbury called
the members’ attention to his memorandum dated November 13, 2007. As directed at the October meeting, Mr.
Salisbury reported that he was unable to secure an acceptable quote for the
installation of a press handling pump.
By consensus, it was agreed that Mr. Shope should discuss the matter
with TAH Construction to determine if a change order could be implemented to
take care of this issue. Mr. Shope will
report back at the December meeting.
Request for
Reduction in Letter of Credit for Village Glen. Mr. Salisbury called the members’ attention
to his memorandum dated November 13, 2007.
E.G. Stoltzfus, the developer for Village Glen, has completed the sewer
main lines installation in accordance with its Sewer Extension Agreement.
Mr. Jones
moved, seconded by Mr. Steinmeier, to approve the reduction of Letter of Credit
SB-910286 from $153,700 to $23,055. The
motion was unanimously approved.
Speedco
Sewer Billing Issue. Mr. Salisbury
called the members’ attention to the letter from Speedco regarding excessive
water usage due to water leaks.
In addition to
Speedco’s letter, Mr. Salisbury also called the members’ attention to the
letter from the owner of the Tall Timbers Motel also requesting relief from
high monthly sewer charges due to water leaks.
A brief discussion followed.
Mr. Jones
moved, seconded by Mr. LaDieu, that the
Staff agreed to
prepare letters to both Speedco and Tall Timbers advising that no relief would
be granted.
PUBLIC COMMENT
No
public comment was offered at this time.
CORRESPONDENCE
Mr.
Salisbury briefly reviewed the correspondence included with the packets.
AUTHORITY MEMBER COMMENTS
Bob
Jones. Mr. Jones had no comments.
Bill LaDieu. Mr. LaDieu stated that he completed review of
the current Act 537 Plan and pointed out that the Houck Manor/Holiday Park
areas would need to be added to the public sewer system within the next ten
years.
Ken Tyndale. Mr. Tyndale had no comments.
Steve
Millard. Mr. Millard announced that
three members of the Authority held an executive session on October 25, 2007,
to discuss personnel issues.
Mr. Millard
stated that he received a telephone call regarding a problem encountered by a
resident while the sewer lines were being flushed.
Mr. Salisbury
reported that several calls were also received at the Authority Office. Mr. Salisbury stated that it was
necessary to perform the preventative maintenance on the lines, as a lot of
dirt and grit was found while flushing.
He added that when the flushing was performed in 2008, he would send out
a notice to those residents in the area being flushed to let them know that it
would occur.
Don
Steinmeier. Mr. Steinmeier stated
that he thought the Authority should send letters to Representative Marisco and
Senator Piccola regarding the possibility of making public funds available in
order to adhere to the
REPORTS
Authority
Manager. Mr. Salisbury submitted a
written report. In addition, Mr.
Salisbury reported that he obtained a quote from Lepley Electrical Contractors
for approximately $4,900 to move the electrical box from the wet well. A brief discussion followed.
Mr. Tyndale
moved, seconded by Mr. Jones, to have the work performed by Lepley Electrical
Contractors not to exceed $5,000. The
motion was unanimously approved.
Authority
Engineer. Mr. Shope submitted a
written report.
Authority
Solicitor. Mr. Yost had no further
report.
ADJOURNMENT
Mr.
Tyndale moved, seconded by Mr. Steinmeier, to adjourn the meeting. The motion was unanimously approved. The meeting adjourned at 8:46 p.m.
Respectfully
submitted,
Gail
A. Martin
Recording
Secretary