TUESDAY, JANUARY 15, 2008, 6 P.M.
REORGANIZATION MEETING
CALL TO ORDER
Chairman Millard
called the regular meeting to order at 6 p.m., followed by the Pledge of Allegiance.
ATTENDANCE
Stephen
L. Millard, Chairman
Kenneth L.
Tyndale, Secretary/Treasurer
William LaDieu
Robert Jones
REORGANIZATION
Chairman
Millard turned the meeting over to the Authority Engineer, Mr. Shope, to handle
the election of the chairman. Mr. Shope
called for nominations for Chairman.
Mr. Jones
moved, seconded by Mr. Tyndale, to approve the same slate of officers and
appointees as 2007. The motion was
unanimously approved.
The officers
and appointees for 2008 are as follows:
Authority Chairman – Stephen L. Millard; Vice Chairman – Donald L.
Steinmeier; Secretary/Treasurer – Kenneth L. Tyndale; Assistant
Secretary/Treasurer – Mark A. Salisbury; Accountant – Diana M. Reed &
Associates; Auditor – Boles Metzger Broscious & Ritter; Engineer – Dale
Shope and Gannett Fleming, Inc.; Solicitor – Jon A. Yost; and Depository –
Fulton Bank.
PUBLIC COMMENT
No
public comment was offered at this time.
APPROVAL OF MINUTES
Regular
Meeting, December 18, 2007. Mr. Tyndale
moved, seconded by Mr. LaDieu, to approve the December 18, 2007 Minutes as
distributed. The motion was approved
3-0, with Mr. Jones abstaining as he was not present at the meeting.
FINANCIAL REPORTS
Operating
Expenses. Mrs. Martin reported that
prepaid invoices paid on December 31, 2007 totaled $31,566.99. She also reported that prepaid invoices
totaled $13,223.74 and pending invoices totaled $123,175.25.
Mr. Tyndale
moved, seconded by Mr. Jones, to approve the invoices paid on December 31, 2007
in the amount of $31,566.99. The motion
was unanimously approved.
Mr. Tyndale
moved, seconded by Mr. Jones, to approve the prepaid invoices in the amount of
$13,223.74. The motion was unanimously
approved.
Mr. LaDieu,
seconded by Mr. Tyndale, to approve the pending invoices in the amount of $123,175.25. The motion was unanimously approved.
The Authority
briefly reviewed the arrears listing.
Following a brief discussion, staff was directed to send out letters
from the Authority Office to all those residents in arrears less than $800. It was decided that Mr. Yost would contact
those residents in arrears in excess of $800.
OLD BUSINESS
Update on
Vermitech. Mr. Salisbury reported
that the walk-through of the building would be conducted during the latter part
of the week of January 14, 2008. He also
reported that construction on the vermicomposting equipment was scheduled to
begin the week of February 1, 2008.
Mr.
Mr. Salisbury
also reported that the block walls had been painted at a cost of approximately
$14,000. The cost of painting the walls
had not been included in the contract for the building. In addition, it was estimated that concreting
the loading ramp down by the sludge building would cost approximately
$8,000. Mr. Salisbury also asked if the
Authority would consider installing a stone driveway around the vermicomposting
building to the rear door, at a cost of approximately $3,000. A short discussion followed, and the
Authority members agreed by consensus that it was not necessary to install a
driveway at the present time.
Update on
Swatara Capacity. Mr. Millard provided a brief update on the
Swatara capacity.
Mr. Millard
also called the members’ attention to the notice for the annual meeting at
Swatara, which is scheduled for February 11, 2008. By consensus, it was agreed that
Mr. Millard would represent the Authority at the meeting.
Update on
Influent Screen at the Treatment Plant.
Mr. LaDieu stated that he thought it was time to move forward with this
project. By consensus, it was agreed
that Mr. LaDieu and Mr. Millard would meet with Mr. Shope and Mr. Salisbury to
discuss a design proposal.
Reduction of
Escrow Funds/Deed of Dedication for Country Hearth. Mr. Yost is continuing to work on this matter.
Press Solids
Handling Pump. Mr. Shope reported
that he was working on the specifications for the press solids handling pump.
NEW BUSINESS
Resolution
2008-A-1. This resolution sets forth
the ability for staff to pay routine bills between meetings in order to meet
due dates.
Mr.
Tyndale moved, seconded by Mr. LaDieu, to approve Resolution 2008-A-1. The motion was unanimously approved.
Resolution
2008-A-2. This resolution sets forth
the holidays the Authority will observe in 2008.
Mr. LaDieu
moved, seconded by Mr. Jones, to approve Resolution 2008-A-2. The motion was unanimously approved.
Mr. Jones
moved, seconded by Mr. Tyndale, to authorize the payment of $1,000 to the
PUBLIC COMMENT
No
public comment was offered at this time.
CORRESPONDENCE
Mr.
Salisbury briefly reviewed the correspondence included with the packets.
AUTHORITY MEMBER COMMENTS
Bob
Jones. Mr. Jones had no comments.
Bll LaDieu. Mr. LaDieu had no comments.
Ken
Tyndale. Mr. Tyndale had no
comments.
Steve
Millard. Mr. Millard reported that
the Authority met with the Board of Supervisors on February 14, 2008 for a
workshop regarding the Swatara capacity.
Mr. Millard
reported that one of the supervisors requested that the Authority submit
quarterly reports to the Board. Mr.
Millard added that he thought it would likely be a good idea for Mr. Salisbury
to attend a Board meeting once a quarter.
Mr. Salisbury stated he will work with Mr. Rimer to determine when he
should attend a metting.
REPORTS
Authority
Manager. Mr. Salisbury submitted a
written report.
Authority
Engineer. Mr. Shope submitted a
written report.
Authority
Solicitor. Mr. Yost had no
additional report.
ADJOURNMENT
Mr. Jones
moved, seconded by Mr. Tyndale, to adjourn the meeting. The motion was unanimously approved. The meeting adjourned at 7:50 p.m.
Respectfully
submitted,
Gail
A. Martin
Recording
Secretary