TUESDAY,
MAY 20, 2008, 6 P.M.
REGULAR
MEETING
Chairman
Millard called the regular meeting to order at 6 p.m., followed by the Pledge
of Allegiance.
Stephen
L. Millard, Chairman
Donald
L. Steinmeier, Vice Chairman
Kenneth
L. Tyndale, Secretary/Treasurer
Robert
R. Jones
PUBLIC COMMENT
No public
comment was offered at this time.
Regular Meeting, April 15, 2008. Mr. Jones moved, seconded by
Mr. Steinmeier, to approve the April 15, 2008 Minutes as distributed. The motion was unanimously approved.
Operating
Expenses. Mrs. Martin reported that
prepaid invoices totaled $67,141.73.
Mrs. Martin also reported that the invoices pending payment totaled
$248,493.76.
Mr.
Tyndale moved, seconded by Mr. Jones, to approve the prepaid invoices in the
amount of $67,141.73. The motion was
unanimously approved.
Mr.
Steinmeier moved, seconded by Mr. Jones, to approve the pending invoices in the
amount of $248,493.76. The motion was
approved 4-1, with Mr. Tyndale abastaining on payment of the K.L. Tyndale
invoice.
Update
on Vermitech. A concern was raised
regarding the continued problems with the heating/cooling system in the
building. Mr. Shope reported that a
meeting would be held during the week of May 26, 2008. He asked that the members consider
authorizing a Change Order so that corrections to the system could begin prior
to the Authority’s June meeting. A brief
discussion followed.
Mr. Tyndale moved, seconded
by Mr. Steinmeier, to approve a Change Order up to $20,000 to fund revisions to
the heating/cooling system, with the stipulation that costs will be reimbursed
to the Authority at completion of the project.
The motion was unanimously approved.
Mr.
Salisbury called the members’ attention to the proposal from Gannett Fleming to
re-evaluate the vermicomposting project for compliance with
Mr. Tyndale moved, seconded
by Mr. Jones, to accept the proposal not to exceed $6,400. The motion was unanimously approved.
Mr.
Salisbury also called the members’ attention to the e-mail from David Weiss of
Gannett Fleming regarding
Mr. Tyndale moved, seconded
by Mr. Steinmeier, to approve the modifications to meet
Mr.
Salisbury called the members’ attention to the letter from TAH Construction
dated May 5, 2008 to Gannett Fleming regarding installation of a conveyor from
the sludge press building into the sludge storage building. Following a brief discussion, it was decided
by consensus that a conveyor should not be installed at the present time.
Finally,
Mr. Salisbury called the members’ attention to a proposal from TAH Construction
to install a garage door in the vermicomposting building. In response to a question, Mr. Salisbury
stated that he would be in favor of Options #1, #2, and #6. A brief discussion followed.
Mr. Jones moved, seconded
by Mr. Tyndale, to approve installation of a garage door at a cost not to
exceed $26,393. The motion was
unanimously approved.
Update
on Swatara Capacity. Mr. Millard
reported that negotiations were continuing.
He met with representatives from
Mr.
Salisbury reported that HRG submitted the Task Activity Report to DEP and has
commenced work on the Act 537 amendment.
Update
on Influent Screen at the Treatment Plant.
Mr. Shope called the members’ attention to the information from JWC
Environmental. He reviewed the
information and advised that he was awaiting a price. He also stated that he would be looking at
several other products and would report back.
Reduction
of Escrow Funds/Deed of Dedication for Country Hearth. Mr. Yost is continuing to resolve the issues
involved with the Deed of Dedication for the Country Hearth as well as the
others that are still outstanding.
Sludge
Press Solids Handling Pump. Mr.
Salisbury called the members’ attention to his memorandum of May 7, 2008
regarding the purchase of radio control VFDs for the sludge pumps. The cost would be approximately $25,850. As an alternative, Mr. Salisbury
referenced an estimate from Whitman’s Plumbing for $2,250 to remove the
existing pump and replace with ductile iron pipe and plug valve in press
building. Mr. Salisbury proposed to make
the expenditure under “Plant Repairs” in the budget. A brief discussion followed.
Mr. Tyndale moved, seconded
by Mr. Steinmeier, to accept the proposal from Whitman’s Plumbing in the amount
of $2,250. The motion was unanimously
approved.
Tapping
Fee Update. TABLED.
Update on Vermicomposting Position. Mr. Salisbury reported that the position was advertised in The Patriot News and that 15 resumes were received. He added that he would be reviewing the resumes and bringing some recommendations to the Authority at the June meeting. Mr. Tyndale stated that he would supply the name and contact information to Mr. Salisbury for the temporary agency that he uses.
Discuss
Remote Controls for Flygt Pumps.
This item was addressed as part of the discussion on the sludge press
solids handling pump.
Discuss
LG
Sonic Algae Control Unit. Mr. Salisbury called the members’
attention to an e‑mail dated April 11, 2008 regarding the purchase of an
algae control unit. A build up of algae
reduces the water transparency and hinders the UV light penetration
effectiveness. This unit would propose
to reduce the amount of algae, making the effectiveness of the UV bulbs more
apparent. It should also offer a
reduction in power consumption of the UV bulbs due to the improved
clarity. There is a two-year
manufacturer warranty on the unit. The
cost of the unit would be $4,090. A
brief discussion followed, and a suggestion was made that Mr. Salisbury contact
the company and inquire as to whether or not a unit could be tested before
making a decision to purchase it. Mr.
Salisbury will follow-up and report back.
Authorization
to Hire Summer Help. Mr. Salisbury called the members’
attention to his memorandum of May 7, 2008, which proposes that he hire Sean
Salisbury for the summer. He would work
40 hours per week at the rate of $8 per hour.
His duties would include assisting Mr. Rodemoyer and Mr. Aston around
the plant, as well as some mowing, trimming brush and general clean-up at the
pump stations and treatment plant. He
would not be operating any of the heavy equipment or driving the Authority
vehicles. Following a brief discussion,
it was suggested that Mr. Salisbury contact the insurance carrier to determine
if there would be any insurance issues if the Authority employed a 16-year-old
for the summer. Mr. Salisbury agreed to
make the call.
Mr. Tyndale moved, seconded by Mr. Steinmeier, to approve the hiring of Sean Salisbury for summer employment contingent upon a response from the Authority’s insurance carrier. The motion was unanimously approved.
No
public comment was offered at this time.
Mr. Salisbury briefly reviewed the correspondence included in the packet, highlighting the copy of a letter received from DEP regarding the Chesapeake Bay Initiative.
Bob
Jones. Mr. Jones stated that he
believed it was necessary to remain aggressive in collecting sewer arrears. A brief discussion followed.
Mr. Steinmeier moved,
seconded by Mr. Tyndale, to authorize the solicitor to move forward with a
Sheriff’s
In
reviewing the arrears list, it would appear that the action taken by the
Authority would be initiated for
Ken
Tyndale. Mr. Tyndale had no
comments.
Don
Steinmeier. Mr. Steinmeier stated that he read
that PMAA has highlighted Bill 2441, which is being proposed to establish a
fund of $500 million to assist municipalities affected by the Chesapeake Bay
Initiative. He urged the Authority to
send a letter by the end of June to Representative Marsico and Senator Piccola
asking them to support that Bill. Mrs.
Martin will draft the letter for review and signature by the Authority.
Steve Millard. Mr. Millard stated that he had read recently that in light of escalating gas prices theft of gas was increasing. In that regard, he encouraged staff to be diligent to keep the pump stations and/or any diesel fuel cans locked at all times.
Mr. Millard thanked Mrs. Martin for a good job on the budget report.
Authority
Manager. Mr. Salisbury submitted a
written report.
Engineer. Mr. Shope submitted a written report.
Solicitor. Mr. Yost reported that Hummelstown has
continued concerns about the upgrade at the Swatara treatment plant.
Mr.
Tyndale moved, seconded by Mr. Jones, to adjourn the meeting. The motion was unanimously approved. The meeting was adjourned at 8:53
p.m.
Respectfully
submitted,
Gail
A. Martin
Recording
Secretary