WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS

7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112

MONDAY, NOVEMBER 4, 2002

EXECUTIVE SESSION

An executive session was held prior to the public Board meeting. Items discussed included personnel matters and legal issues.

CALL TO ORDER – 7:00 p.m.

Chairman Jones called the November 4, 2002, regular meeting of the West Hanover Township Board of Supervisors to order at 7:00 PM. Mrs. Zimmerman delivered an invocation, followed by the Pledge of Allegiance.

ROLL CALL

Robert Jones, Chairman Gloria Zimmerman, Supervisor

Robert Ziltz, Vice Chairman Earl Hoffman, Supervisor

Stephen Millard, Secretary/Treasurer

PUBLIC COMMENT – (Agenda Items Only)

Jim Zeiters. Mr. Zeiters reported to the Board that Fulton Bank presented a check in the amount of $400 to the West Hanover Township Senior Van program. This was a result of the hot dog sale and raffle fund raising events held at the branch in August.

Beth Carricado. Ms. Carricado referred the Board to items 9 B and 9 C under old business on the agenda. She urged the Board to vote no on these two issues. She also informed the Board of recent information from the Pennsylvania Builders Association attempting to bar municipal land acquisitions

PUBLIC HEARING/MEETINGS. None.

PRESENTATIONS, STAFF/COMMITTE REPORTS

Park and Rec Report- Dixie Fesig. Ms. Fesig thanked the Board and the public for the tremendous turn out for the Pavilion ribbon cutting and the pumpkin carving and movie night. She also reported on plans for the Christmas party. It will be held on Dec. 12, 2002, at the West Hanover Township Fire Hall starting at 6 PM. Invitations will be sent out to prior Board members, staff, volunteers and guests. The party will include a social hour, dinner and program. Patrick Nese will be performing his Eagle Scout project constructing a bench at Fairville Park, replacing and painting bleachers, and re-furbishing beds around the log cabin. There are 2 bus trips left through the end of the year. She also passed on concerns of the Park and Rec Board regarding public access to trails in Sagewicke.

SCEMS – Ginny Wilson – Introduce Township to SCEMS Programs and Business Summary – Schedule Future Workshop with SCEMS. Ms. Wilson briefly summarized the services offered by the South Central EMS, which leads the area in the level of care provided to patients. Costs have risen tremendously in the past years which has necessitated an increase in fund raising. She requests approximately 15 to 20 minutes of time at a workshop meeting of the Board to discuss the financial position of SCEMS. The Board agreed to meet with her prior to the budget discussion at the workshop on Nov. 11, 2002.

APPROVAL OF MINUTES

Regular meeting – October 21, 2002.There was a clarification to two motions reported in the minutes. When a member abstains, it should not be recorded as a vote against. Mr. Millard moved, seconded by Mr. Hoffman, to approve the minutes as adjusted. Motion passed unanimously.

7. TREASURER’S REPORT (· Need Approval)

Mr. Millard read the Treasurer’s report:

General Fund Balance as of November 1, 2002 $707,867.03

Total Liquid Fuels Balance as of November 1, 2002 $553,142.78

Mr. Millard identified the following prepaid expenditures:

Payroll November 1, 2002 Net: $15,539.08 Gross payroll: $20,949.49

EFT Transfers (Pension Plan contribution) $59,585.65

Vouchers prepaid to meet due dates $779.28

Total prepaid expenditures $81,314.42

There was a request made that a treasurer’s report from the Water and Sewer Authority be presented to the Board. Mr. Ziltz moved, seconded by Mrs. Zimmerman, to approve the prepaid expenditures of $81,314.42. Motion passed unanimously.

Vouchers to be approved $40,632.53

Mr. Jones moved, seconded by Mr. Ziltz, to approve the vouchers of $40,632.53. Motion passed unanimously

8. PLANNING COMMISSION REPORTS AND PLANS

#01.010, F/LD Vartan Bank, Clover Lane & Allentown Boulevard (Extension to 12/3/02, Action date 11/18/02)

#02.014 Oscar & Carole Morrison, 75 N Hershey Road. Mr. Morrison cleared up some confusion over the new lot numbering. Mrs. Zimmerman moved, seconded by Mr. Ziltz, for the Oscar & Carole Morrison final subdivision development plan #02.014, that the Board of Supervisors waive the West Hanover Township Subdivision and Land Development Ordinance for preliminary plan requirements, submission of an erosion and sedimentation control plan, submission of a stormwater management plan, and direct the Planning Commission memorandum be incorporated into and made part of this motion. Motion passed unanimously.

Mrs. Zimmerman moved, seconded by Mr. Ziltz. to approve the Oscar & Carole Morrison final subdivision plan #02.014, tax parcel #68-024-104 & 113 contingent upon:

Ø Certification of ownership and dedicatory statement shall be executed.

Ø Wetland certification note shall be executed.

Ø Surveyors’ certification shall be executed.

Motion passed unanimously.

#02.015 Sagewicke Phase XB, Clover Lane. Jim Cieri presented the plans for the last 10 single-family homes in the development. He verified the cul-de-sac could handle a fire truck with a 45-foot wheelbase, similar to those currently used by the Fire Company. There was also some discussion about the grinder pumps, forced main and gravity sewer line. Mr. Hoffman moved, seconded by Mr. Millard, for the Sagewicke Phase XB final subdivision development plan #02.015, that the Board of Supervisors waive the West Hanover Township Subdivision and Land Development Ordinance for location of existing buildings, showing of existing and proposed driveways, submission of a final wetlands report, submission of a final traffic impact study, pavement design, letters from utilities, stormwater management report, and capacity letter from the Water and Sewer Authority and direct the Planning Commission memorandum be incorporated into and made part of this motion. Motion passed with four yes votes and Mr. Ziltz abstaining.

Mr. Millard moved, seconded by Mr. Jones to approve the Sagewicke Phase XB final subdivision plan #02.015, tax parcel #68-030-022 contingent upon:

Ø Surveyor’s/Engineer’s certification shall be executed.

Ø Certification of ownership and dedicatory statement shall be signed and notarized.

Ø Wetlands certifications shall be executed.

Ø Posting of the proper improvement guarantee and execution of a development agreement.

Ø Execution of the agreement between developers for granting of easements for shared utilities and common facilities.

Ø Submission of fee in lieu of land dedication for recreation @ $300 per lot

Ø Landscape plan shall be sealed by a certified Landscape Architect

Ø Each grinder pump will feed into a gravity sewer line.

Motion passed with four yes votes and Mr. Ziltz abstaining. The Board also discussed dedication of roads prior to winter. It was recommended that the developer meet with the Roadmaster, Harold Harman, prior to dedication in order to review the roads specifically for snow plowing.

OLD BUSINESS

Project/Program Status Report. Mr. Rimer pointed out the contracts for the Comp Plan update has been completed. He has also heard nothing from the county on the $300,000 check for the Exit 77 project.

Motion – Ordinance Amending S&LD Ordinance and Section 173. Mr. Millard moved, seconded by Mr. Hoffman, to approve Ordinance 2002-8 amending Subdivision and Land Ordinance Section 173 as proposed. Motion passed unanimously.

Motion – Ordinance Amending Zoning Ordinance and Sections of 195. There was concern raised of section E related to conditional use and off-site transportation improvements. Mr. Millard moved, seconded by Mr. Jones, to approve Ordinance 2002-9 amending the Zoning Ordinance Section 195 as proposed with the exclusion of Article XXVI. Section 195-188 Conditional uses, item E. Motion passed with four yes votes and Mr. Ziltz voting against.

Motion – Resolution 2002-53, Annual Township Fee Resolution. There was discussion among the Board members regarding the reservation fee for the Township meeting room. It was decided to address this matter at a subsequent meeting. Mr. Hoffman moved, seconded by Mrs. Zimmerman, to approve Resolution 2002-53, the Annual Township Fee Resolution with the exclusion of the fees for the Township building. Motion passed unanimously.

Motion – Modern Transit Resolution. Mr. Ziltz moved, seconded by Mr. Millard, to table this issue. Motion passed unanimously.

NEW BUSINESS

Motion – Authorize Advertisement of BOS Intent to Appointment CPA Firm in 2003 to replace elected Auditors. Mr. Ziltz moved, seconded by Mr. Hoffman, to authorize the advertisement of the Board of Supervisors intent to appoint a CPA firm in 2003 to replace elected auditors. Motion passed unanimously.

Motion - Resolution 2002-56 – 2003 Compensation Schedule. This schedule is based on a salary range established by the Supervisors, adjusted for inflation at the current Consumer Price Index (CPI) of 1.51% from the Bureau of Labor and Statistics. Mr. Millard moved, seconded by Mr. Ziltz, to approve Resolution 2002-56, the 2003 Compensation Schedule. Motion passed unanimously.

Motion – Authorize execution of Pitney Bowes Postage system rental agreement. Mr. Rimer confirmed the rental price from Pitney Bowes, which is less than the state contract. Mr. Hoffman moved, seconded by Mr. Ziltz to authorize execution of the rental agreement for a Pitney Bowes Postage system. Motion passed unanimously.

Motion – Authorize S&LD Ordinance Amendment for Street Name Sign Standards proposed by Township Engineer. Mr. Brulo has recommended some changes to our current ordinance regulating street signs. Mr. Ziltz moved, seconded by Mr. Millard, to authorize preparation of an amendment to the Subdivision and Land Development Ordinance for street name sign standards. Motion passed unanimously.

Motion – Authorize Entry into the Fuel Man Fleet Fueling System. Mr. Rimer presented information about a fueling system with some value-added services. Mr. Ziltz moved, seconded by Mr. Hoffman, to authorize entry into the Fuel Man Fleet Fueling System. Motion passed with 4 yes votes and Mr. Millard against.

Motion – Release of Security, Skyline View Office Center, Michael & Joanne Geppert. Mr. Hoffman moved, seconded by Mr. Ziltz, to authorize release of $2,595 improvement guarantee for the Skyline View Retail/Office Center. Motion passed unanimously.

Motion – Release of Security, Sagewicke Phase I, Houck Properties. Mr. Millard moved, seconded by Mrs. Zimmerman, to authorize release of $219,210 improvement guarantee for Sagewicke Phase I. Motion passed unanimously.

Motion – Release of Security, Sagewicke, Phase VI, Houck Properties. Mr. Millard moved, seconded by Mrs. Zimmerman, to authorize release of $218,405.10 improvement guarantee for Sagewicke Phase VI. Motion passed unanimously.

Motion – Release of Security, Sagewicke, Phase II & XA, Houck Properties. Mr. Millard moved, seconded by Mrs. Zimmerman, to authorize release of $57,167.50 improvement guarantee for Sagewicke Phase II and XA. Motion passed unanimously.

Motion – Release of Security, Sagewicke, Phase III & VA. Mr. Millard moved, seconded by Mrs. Zimmerman, to authorize release of $41,392.50 improvement guarantee for Sagewicke Phase III and VA. Motion passed unanimously.

Discussion – Swatara Township Sewer Capacity. There have been previous discussions about utilizing the capacity the Township owns in the Swatara Sewage treatment plant. Currently both Westford Crossing and Country Manor Farms use capacity in Lower Paxton, which could be transferred to the Swatara plant. Before any transfer can take place the condition of the lines in the two developments must be determined. A flow meter must be purchased to monitor the flow through the lines. Mr. Salisbury, Manager of the Water and Sewer Authority, recommends purchase of a model at approximately $3000. The capacity at the Swatara plant is owned by the Township who should therefore bear the cost of the flow meter. Mr. Millard moved, seconded by Mr. Ziltz, to authorize purchase of a flow meter at a cost of approximately $3000. Motion passed with four yes votes and Mrs. Zimmerman abstaining.

CORRESPONDENCE

The Supervisors recommended Mr. Rimer return a letter to Lt. Colonel Hickes pledging Township cooperation in their project and outlining the Township procedures for issuing construction permits.

OTHER BUSINESS THAT MAY COME BEFORE THE BOARD. None

PUBLIC COMMENT. None

SUPERVISORS COMMENTS

Mr. Millard. There are continuing problems with the Gables station. They have been uncooperative environmentally and with the situation with Fairville Ave. He would like Mr. Yost to review the development plan to explore alternative actions. The stop sign at Pilot is completely down now. Mr. Yost should also review this plan.

Mr. Ziltz. Mr. Ziltz made note that Joe Habaker, who did his project in the Township, will be receiving his Eagle Scout in December. This event should be included in the newsletter. He also requested the issue of the Planning Commission vacancy be put on the agenda for the next meeting.

Mr. Jones. Mr. Jones questioned the new driveway on the Freid property. There is an approved land development plan on file and a PennDot HOP issued.

ADJOURNMENT 9:25 PM