WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS

7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112

MONDAY, AUGUST 5, 2002

EXECUTIVE SESSION – 6:00PM

CALL TO ORDER – 7:00 p.m.

Chairman Jones called the August 5, 2002, regular meeting of the West Hanover Township Board of Supervisors to order at 7:00 PM. Mrs. Zimmerman delivered an invocation, followed by the Pledge of Allegiance

ROLL CALL

Robert Jones, Chairman Gloria Zimmerman, Supervisor

Robert Ziltz, Vice Chairman Earl Hoffman, Supervisor

Stephen Millard, Secretary/Treasurer

PUBLIC COMMENT – (Agenda Items Only)

Chairman Jones welcomed visitors from Troop 27 from Mt. Calvary United Methodist Church working on their Citizenship and Community Merit Badge as part of the Eagle Scout program.

There were no public comments.

PUBLIC HEARING/MEETINGS

Ped Path Plan – August 5, 2002. Please see attached transcript of the public hearing.

PRESENTATIONS/STAFF REPORTS

Building Inspector. The Board was appreciative of the report from Harold Arndt explaining the continuing education credit process to retain his inspection certifications.

Public Works. There was some clarifications given regarding the terms “man-hours.” Mr. Millard also questioned the signs used for directions and information. The two signs at the top of Piketown Rd. are identical in size and shape but one gives directions and one is informational. There should be a different format for these. Mr. Ziltz requested a periodic report on the status of paving projects against the annual plan.

Parks and Recreation. Dixie Fesig gave a brief report on the Festival. Approximately $10,445.89 in expenses have been logged with approximately $5,000 received in income. With these totals the festival program has come in under budget. She also thanked Board members, volunteers, and staff, many of whom were at the meeting, for their service at the Festival. Mr. Jordan is currently performing park maintenance at the playgrounds, cleaning and refurbishing the wood carpet. The pavilion at Skyline is taking much longer than anticipated and has been frustrating. The hope is the project will be completed in time for one movie showing this summer, however the plan to use the pavilion and movie area for the Halloween program is still on track. At the August 14 Park and Rec Board meeting the members will be starting on the budget process, including reviewing the grant projects and scheduling a walk-through of the Chestnut Grove area.

APPROVAL OF MINUTES

Regular meeting – July 15, 2002. There was one correction to the spelling of Harold Harman’s name. Mr. Ziltz moved, seconded by Mr. Hoffman, to approve the minutes of the July 1, 2002 meeting. Motion passed unanimously.

TREASURER’S REPORT (· Need Approval)

Mr. Millard read the Treasurer’s report:

General Fund Balance as of August 2, 2002 $528,299.97

Total Liquid Fuels Balance as of August 2, 2002 $551,511.19

Mr. Millard broke the expenditures into two sections: prepaid, which includes the payroll costs and invoices paid in order to meet due dates, and current vouchers to be paid.

Payroll 07/26/02 Net: $18,180.78 Gross payroll expense: $27,752.89

Vouchers prepaid to meet due dates $ 9,621.77

Total prepaid expenditures $37,374.66

Mr. Ziltz moved, seconded by Mr. Hoffman, to approve the prepaid expenditures. Motion passed unanimously.

Vouchers to be approved 8/5/02 $54,725.67

There were questions and clarifications on several invoices on the list. Mr. Millard asked for additional copies of reports and/or magazines from the American Planning Association. The CTSI bill includes 10 telephone lines coming into the Township building. The Fleetshare fuel bill is split among a variety of account codes according to usage. Mr. Rimer detailed the HRG bill identifying which bills were reimbursable from several public sources. It was requested that we obtain more information on the billing from RJ Hall regarding service for the Pension Plan. Mr. Ziltz moved, seconded by Mr. Millard, to approve the expenditures of $54,725.67. Motion passed unanimously.

Financial Statement, June, 2002. No questions or discussion.

PLANNING COMMISSION REPORTS AND PLANS

#01.010, F/LD Vartan Bank, Clover Lane & Allentown Boulevard (Extension until October 3, 2002, Action by September 16, 2002).

Accept Text Amendment Application - CD School District – Forward to PC, DCPC and Schedule Public Hearing for 9/16/02. The school district has applied for a text amendment in the Township Zoning Ordinance regarding screening. Mr. Hoffman moved, seconded by Mr. Ziltz, to accept the application and forward it to the Township Planning Commission, EAC, and the Dauphin County Planning Commission. Motion passed unanimously. Mr. Millard moved, seconded by Mr. Ziltz, to schedule a public hearing on the matter for September 16, 2002, at 7:15 PM. Motion passed unanimously.

OLD BUSINESS

Project/Program Status Report. Mr. Rimer reported that the following items would be ready for the next Board meeting: Act 67 & 68 Zoning Ordinance Amendments and the Village Zoning Ordinance Amendment. He will invite Scott Tochterman to the next meeting to provide an update on the Exit 77 Reconstruction Project. Letters have been sent to several developers to recoup past payments for streetlights on private roads. Mr. Rimer also reported that all easements have been signed regarding the Clover Lane reconstruction project. A meeting will be held tomorrow to define actual construction dates. Mr. Rimer also provided the Board with a Budget calendar outlining upcoming budget activities with a final budget in place by

Resolution 2002-40 – Appointment to Water and Sewer Authority (Seat #5). Mr. Millard put forward the name of Doug Bader as an interested candidate for the vacant seats. Mr. Bader does have some caveats however. After some discussion it was decided to table this matter for further discussion with Mr. Bader.

Notice of Intent – General Permit for CD School District. The Planning Commission has reviewed this notice of intent. Mr. Ziltz moved, seconded by Mr. Millard, to send a letter to the DEP in support of application. Motion passed unanimously.

NEW BUSINESS

Accept resignation of William Gaffey, Seat #4 of Planning Commission. Mr. Ziltz moved, seconded by Mr. Hoffman, to accept the resignation of William Gaffey as a member of the Planning Commission. Motion passed unanimously.

Resolution 2002-41 Appointment to Seat #4 of Planning Commission. Mr. Ziltz forwarded the name of Carol Buskirk to fill seat #4. He would like to hold Mr. Mellot’s application for the next vacancy. Mr. Ziltz moved, seconded by Mrs. Zimmerman, to nominate Carol Buskirk to fill the vacancy of seat #4 on the Planning Commission. Motion passed unanimously.

Resolution 2002-42 Policy for Meeting electronic recording tape disposal. This resolution has been put forward regarding the disposition of old tape recordings from previous meetings. Mrs. Zimmerman stated that the recent Township Magazine recommended this policy. Mr. Millard moved, seconded by Mr. Ziltz, to adopt Resolution 42 for use of tape recordings. Motion passed unanimously.

Resolution 2002-43 Adoption of Ped Path Plan. This resolution is the result of the previous hearing on the Ped Path Plan. Mr. Hoffman expressed concern about adopting the resolution with no money budgeted for implementation. The plan splits the full path into 13 distinct sections, each designed to be implemented over a 2-year period. This results in a 26-year implementation plan with an approximate cost of $4 million. However no implementation can take place with the plan adopted. Mr. Ziltz put forward the idea of a separate committee to guide the plan throughout the years. Mr. Ziltz moved, seconded by Mrs. Zimmerman, to adopt the Ped Path Plan. Motion carried four to one with Mr. Hoffman voting against.

Resolution 2002-44 – Amendment to WHT – Park, Recreation and Open Space Plan to incorporate adopted Ped Path Plan. The staff has contacted the DCNR and received assurances that this is an appropriate amendment to the Park and Rec plan. Mr. Ziltz moved, seconded by Mrs. Zimmerman, approve Resolution #44. Motion carried unanimously.

Release of Security – Brynfield Phases 2, 4, & 6. A letter from Mr. Brulo recommended a reduction in the security amount. Mr. Jones moved, seconded by Mr. Hoffman, to authorize release of $242,489.50 security for Brynfield Phases II, IV, and VI. Motion passed unanimously.

Authorize SCEMS Employee Benefit Ambulance Membership Plan. There was much discussion regarding the Employee Benefit Ambulance Membership issue. This is an attempt to negotiate a relationship with local businesses. However, the Township does contribute $4,000 to the South Central EMS. Mr. Jones moved, seconded by Mr. Hoffman, to table this issue. Motion carried three to two with Mr. Millard and Mr. Ziltz voting against.

Animal Ordinance – Chapter 67. There was a great deal of discussion regarding this ordinance. The discussion included issues of dogs, cats, enforcement-both legal and practical, state laws, etc. Ms. Carracato spoke briefly to statutes under the Department of Agriculture. There was great interest in refining the ordinance and the matter was tabled for more work.

Authorize Revised Employee Health Plan Coverage for 2003. This issue was discussed in executive session prior to the meeting. Due to the request for more information a workshop meeting was scheduled for Monday, August 12, 2002, at & PM. Mr. Ziltz moved, seconded by Mrs. Zimmerman, to table the matter until the workshop meeting. Motion passed unanimously.

Authorize Purchase of Utility Bed for Truck #1. The Board reviewed the three quotes provided. Mr. Jones moved, seconded by Mr. Ziltz, to authorize purchase of a utility bed for Truck #1 from IM Supplies at a cost of $2,895. Motion passed unanimously.

CORRESPONDENCE

There was discussion about the letter from the Fire Company. Copies of all the plans are currently sent to the Fire Marshall in addition to being available at the Township office. It was recommended we send a letter requesting they contact the Fire Marshall to view the plans.

The list of bulk items for pick-up by Waste Management was reviewed. This will be posted on the website with information provided by the EAC on disposal of wastes that cannot be picked up by Waste Management.

The Township will attempt again to get copies of the new Dauphin County map.

OTHER BUSINESS THAT MAY COME BEFORE THE BOARD

Mr. Ziltz presented a proposal for a new committee to oversee plans for implementation of the Ped Path plan. Mr. Ziltz moved, seconded by Mr. Millard, to develop a resolution to establish a new Ped Path Committee. Motion passed unanimously.

PUBLIC COMMENT

John Kerschner, Fine Line Homes. Mr. Kerschner expressed his frustrations with the delay in work on Clover Lane. He feels they have fulfilled their development agreements with the Township, however no progress has been made on Clover Lane, which was stated to be completed by May 25, 2002. Mr. Kerschner was assured that he would be contacted Tuesday with the results of the meeting. The Board was adamant that construction dates be set at the meeting tomorrow.

Beth Carracato. Ms. Carracato voiced her support for Mr. Kerschner and her own frustration with the situation. She feels that the Township should withhold all permits until the road is completed.

SUPERVISORS COMMENTS

Mr. Ziltz requested periodic reports about commitments made on behalf of the Board of Supervisors, specifically plans and/or meetings about the new CD school.

Mrs. Zimmerman stated that a bigger sign was needed at CR’s at the intersection of Rt. 39 and Fairville Ave. The sign, “This is not a truck exit,” is not big enough to be effective as trucks are still exiting there.. She was reassured the bids for the new grader was currently being advertised. There is also a sight-line problem at the intersection of Sarhelm and Devonshire Heights.

Mr. Jones questioned the status of the Agility program. He asked that a letter be sent inquiring the status of the program, and if we are not part of the problem we will be unable to plow their road. He also feels that the Planning Commission should move to 2 meetings per month. With the number of plans being reviewed, there is very little time to actually work on the comprehensive plan. He also questioned the amount of road guarantee being held for the Pilot-Jonestown Rd. intersection. No security has been released. The road has failed; Pilot is reconstructing the road.