WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN
BOULEVARD, HARRISBURG, PA 17112
MONDAY, NOVEMBER 18,
2002
CALL TO ORDER
Chairman Jones called the November 18, 2002, regular meeting of the West Hanover Township Board of Supervisors to order at 7:00 PM. Mrs. Zimmerman delivered an invocation, followed by the Pledge of Allegiance.
ROLL CALL
PUBLIC COMMENT – (Agenda Items Only). None.
PUBLIC HEARING/MEETINGS. None
Review of Copy Center Project Plans – Bob Stanley –
CET Architectural. Architectural drawings of the new workroom
were presented. These will be used to
initiate the building permit and the bid process. Funds were included in the 2003 budget for the project. Mr.
Millard moved, seconded by Mr. Ziltz, to move forward and seek bids for the
project. Motion passed unanimously.
Capt. Marcantino, Commander, State Police Troop H. The
Captain has instituted a policy of a supervisor or commander attending every
Supervisor meeting to be available to assist the Township in any way
needed. He also stated the next
Citizen’s Police Academy will begin in February. Several Supervisors and members of the audience addressed
concerns of speeding on Township roads and vandalism.
APPROVAL OF MINUTES
Workshop meeting – November 11, 2002. Mr. Hoffman moved, seconded by Mrs. Zimmerman, to approve
the minutes. Motion passed unanimously.
TREASURER’S REPORT (· Need Approval)
Mr. Millard
read the Treasurer’s report:
Mr.
Millard identified the following prepaid expenditures:
Vouchers prepaid to meet due
dates $0.00
Total prepaid expenditures $21,618.63
Mrs. Zimmerman moved, seconded by Mr. Hoffman, to
approve the prepaid expenditures of $21,618.63. Motion passed unanimously
There
were two vouchers added to the list:
Harold Arndt for mileage reimbursement of $182.10, and the UGI bill for
the Public Works shop of $261.56. Mrs. Zimmerman moved, seconded by Mr. Hoffman, to approve the
appended vouchers of $49,157.91. Motion
passed unanimously
Financial
Statement, October, 2002. No
discussion.
PLANNING COMMISSION REPORTS AND PLANS
#01.010, F/LD Vartan Bank,
Clover Lane & Allentown Boulevard (Received Time Extension until December
3, 2002, Action by November 18, 2002). The Board
received an extension of an additional 60 days for consideration of the Land
Development Plan. The new deadline will
be Feb. 1, requiring action by Jan. 21, 2002.
OLD BUSINESS
Project/Program Status Report. Several ordinances changes and amendments
will be ready for consideration before the end of the year.
Reconsideration of Text
Amendment, Zoning Ordinance for Schools.
The text amendment proposed is a result of previous revisions and is
accompanied by a current letter from the Dauphin County Planning
Commission. There was much discussion on
the proposed distance for trees. The
amendment proposes clustering the trees and planting them within one hundred
feet of the street and/or parking lot instead of the current five feet. Mr.
Ziltz moved, seconded by Mr. Jones, to approve the new text amendment as
presented. Motion defeated with Mrs.
Zimmerman, Mr. Millard, and Mr. Hoffman voting against the motion.
Re-Authorize Leasing Company
for Vehicle Purchase. It was
reported to the Board that Town and Country leasing was informed by Ford Motor
Credit that the title must be put in the Township name rather than the name of
the leasing company. This precludes
Town and Country Leasing to provide leasing services to us. Mr.
Jones moved, seconded by Mr. Ziltz, to authorize leasing of the two
administrative vehicles through Ford Credit Corporation. Motion passed unanimously.
Township Building Reservation Fees. This item was tabled to 12-2-02.
Authorize Expenditure Sewer
System/Flow Meter Monitoring. Mr.
Rimer has met with Mark Salisbury, Water and Sewer Authority Director, to
review plans for the flow meter. In
addition to the purchase of the flow meter, there must be an allowance for
monthly monitoring. Due to the low flow
in the area the American Sigma Flow Meter 920 is the appropriate model. CET Engineering has quoted a price of $7,744
for the meter and appropriate monitoring.
Mr. Rimer is waiting for a cost estimate from HRG. Mr.
Ziltz moved, seconded by Mr. Hoffman, to table this item until the December 2,
2002 meeting. Motion passed
unanimously.
NEW
BUSINESS
BOS Conference Authorization Twp. Code Section 607. (4). There was some discussion on the appropriateness of the Township paying for workshops/training for the Tax Collector. Money has been appropriated for this purpose. Mrs. Zimmerman moved, seconded by Mr. Millard to authorize attendance for the following individuals: Sharon Cassel (Park and Recreation Board) – American Red Cross Babysitter’s Training Course; Dixie Fesig – Playground Safety and Design Workshop; Mary Ann Kelemen – Basic Training and Examination for Municipal Tax Collector Qualification; Mary Ann Kelemen – Bookkeeping and Accounting Basics; and Michael Rimer – GIS Program. Motion passed unanimously.
Authorize Advertisement of Tentative Budget for 2003. The budget is balanced, without the need to
raise taxes. Mr. Ziltz moved, seconded by Mr. Millard, to advertise the proposed
budget for 2003 with final passage at the Dec. 16, 2002 meeting. Motion passed unanimously.
Resolution 2002-57, Appointment to Planning Commission Seat #5. At a previous meeting the resignation of Douglas Moore was accepted. Three candidates have expressed an interest in the position: Tom Mellott, Marlin Moyer, and Linda Turns. Ms. Turns is ineligible for the position because a member of the Zoning Hearing Board cannot serve on any other boards in the Township. Mr. Ziltz moved to appoint Mr. Mellott to seat 5 of the Planning Commission. Mr. Millard moved to appoint Mr. Moyer to seat 5 of the Planning Commission. Two Supervisors voted for Mr. Mellott: Mr. Jones and Mr. Ziltz. Three Supervisors voted for Mr. Moyer: Mrs. Zimmerman, Mr. Millard, and Mr. Hoffman. Mr. Moyer was appointed to fill seat 5.
Resolution
2002-58, Purchase and Ownership of Tax Collection Equipment. At the budget workshop there was discussion
of the Township purchase and ownership of the computer equipment and software
used by the Tax Collector. This would
ensure continuity through any transition of the position. It was also specified that the equipment
should be used for Tax Collection purposes only. Funds for new computer equipment and a software upgrade were
included in the budget for 2003. Mr.
Hoffman moved, seconded by Mr. Millard, to approve Resolution 2002-58 with the
addition of a paragraph stating, “Be it further resolved, that the West Hanover
Township Board of Supervisors authorize the Solicitor and the Township Manager
to prepare any necessary agreements and complete any related applications and
amendment documents to implement this resolution.” Motion passed three to two with Mr. Jones and Mr. Ziltz voting against.
Resolution 2002-59, Services Agreement for West Hanover Township Tax Collector. At the workshop meeting Mrs. Kelemen, Tax Collector, requested participation in the township health insurance plan. Mr. Ziltz moved, seconded by Mrs. Zimmerman, to approve Resolution 2002-59. Motion passed unanimously.
Authorize 2002/03 Window Cleaning Contract – Northeastern Building Maintenance. Mr. Rimer presented the contract proposal for window cleaning for 2003. Mr. Millard moved, seconded by Mr. Ziltz, to authorize the window-cleaning contract. Motion passed unanimously.
Review Sample Open Records Policy – Act 100 – Authorize Preparation of Township Policy for 12-4-02. Act 100 has been authorized by the Commonwealth which necessitates the Township reviewing its policies. Mr. Ziltz moved, seconded by Mr. Millard, to authorized the preparation of a resolution for the Open Records policy. Motion passed unanimously.
Authorize Sonitrol Contract Amendment for Radio Back-up of Security System. Mr. Rimer presented information from the Township security company, Sonitrol, on radio back up to the current telephone system. The general consensus of the Board was to pass on the opportunity.
Authorize Sale of Township Equipment. Mr. Harmon would like approval to sell the following surplus equipment: 94 Ford pick up box bed, 96 Monroe box spreader, and an old military trailer. Mr. Hoffman moved, seconded by Mr. Millard, to authorize the sale of Township equipment as soon as possible. Motion passed unanimously.
Improvement Guarantee Reduction-Lower Paxton Soccer Association Road Cut. Mr. Brulo did not recommend complete release of the improvement guarantee, as requested, due to the top wearing course is not installed correctly. Mrs. Zimmerman moved, seconded by Mr. Hoffman, to release $21,661.25 to the Lower Paxton Soccer Association. Motion passed three to one with Mr. Jones voting against and Mr. Ziltz abstaining.
Street light requests for service. Mr. Rimer looked to the Board for recommendations on handling installation requests from PPL for streetlights in new developments. He inquired whether the Supervisors wanted to vote on these requests as they did with requests for new fire hydrants, or allow the manager to handle them administratively. There was a great deal of discussion on the issue of billing prior to assessment on the tax billing. This will be brought before the Board at the next meeting.
CORRESPONDENCE.
There was discussion about the report from
Delta Development and the Exit 77 project moving forward.
There was discussion on the letter from the
Victim/Witness Assistance program and the desire to have input into the
community service assigned to an offender.
OTHER BUSINESS THAT MAY COME
BEFORE THE BOARD
Mrs.
Zimmerman requested permission to use funds from the Supervisors budget to
purchase centerpieces for the Christmas Party.
She was advised to turn in the receipt.
PUBLIC COMMENT
Don
Steinmeier, 11 N. Fairville Ave. Mr.
Steinmeier commended the Board for holding taxes down and recommended that this
be included in the next newsletter.
SUPERVISORS COMMENTS
Mr.
Millard. Mr.
Millard questioned that status of a sign in front of the Dermody property. Mr. Rimer advised that a marquee sign has
been ordered and also they are redesigning the access to the front booth. He also asked about the TA contribution to
Exit 77. Nothing has been received to
this date. He requested the three lot
subdivision and open space time requirement be added to the project list.
Mrs.
Zimmerman. Mrs.
Zimmerman related an incident on Piketown Rd. in school construction area. She advised that subcontractors be notified
of proper marking of the road.
Mr.
Jones. Mr. Jones
asked Mr. Yost to look into the transfer tax issue on the Pilot property
transfer. He also asked about the
Windish property and the follow-up by Harold.
Mr. Jones requested a road inspection and to look over the Public Works
shop for spacing for the new storage facility.
The workshop was tentatively scheduled for Saturday, Dec. 7 at 9:00 AM.
ADJOURNMENT: 9:30 PM