WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN
BOULEVARD, HARRISBURG, PA 17112
MONDAY, JANUARY 6, 2003
EXECUTIVE SESSION – 6:30 PM
CALL TO ORDER – 7:00 p.m.
Chairman Jones called the January 6, 2003, regular meeting of the West Hanover Township Board of Supervisors to order at 7:00 PM. Mrs. Zimmerman delivered an invocation, followed by the Pledge of Allegiance.
ROLL CALL
REORGANIZATION
OF THE BOARD OF SUPERVISORS
Election
of Chairman of the Board of Supervisors; Election of Vice Chairman of the Board
of Supervisors; Appointment of Secretary/Treasurer of the Board of Supervisors
(Also See Resolution 2003-2 under “New Business”). Mrs. Zimmerman moved, seconded by Mr. Hoffman, to keep the
same officers for 2003: Chairman-Robert R. Jones, Vice-Chairman-Robert Ziltz,
and Secretary-Stephen Millard. Motion
passed unanimously.
PUBLIC COMMENT
Sgt. Todd Harman, State Police. Sgt.
Harmon reported on police incidents for West Hanover Township in November and
December: 26 traffic accidents, 20
criminal incidents, and 74 other police incidents (motorist assists, domestic
disputes, neighbor disputes, etc). Mrs.
Zimmerman questioned the appropriate procedure in handling a neighborhood
dispute. Mr. Jones asked for
enforcement of traffic laws at the entrances/exits to the Pilot truck stop
area.
Beth Carricato, 699 Knight Rd. Ms.
Carricato questioned the status of the Comp Plan update. There is a workshop scheduled for Wednesday,
January 8. She also asked for
information on the status of the Swatara Sewer Capacity issue and was told that
the Township is currently determining the present condition and flow of the
lines. She stated that she felt members
of the several of the Boards and/or Commissions in the Township were unaware of
the Township Ordinances and the specific purposes of the Board. She would like to see a greater educational
effort for Board members.
Linda Turns, 8000 Rabbit Lane. Ms. Turns
questioned the status of the hiring of a Zoning Officer. In response to Ms. Carricato’s comments, she
stated that the Zoning Hearing Board needs a Zoning Officer to provide answers
to their questions and concerns.
PRESENTATIONS/STAFF REPORTS
Harold Harman, Roadmaster. Mr. Harmon reported that the road crew worked 36 hours over
Christmas. All the stockpile of salt
has been used, as well as all the cinders. Salt has been reordered and should be in any day. Mr. Harmon clarified that during storms when
the crew is out working, they are permitted to pull their personal vehicles into
the garage so the number of vehicles in the parking lot does not necessarily relate
to the number of people working during the storm. Several mailboxes were also clipped off. The Board was very pleased with the
condition of the roads this year.
APPROVAL OF MINUTES
Regular meeting – December 16, 2002. Mr. Jones moved, seconded by Mr. Hoffman, to approve the
minutes as presented. Motion passed
unanimously.
TREASURER’S REPORT (· Need Approval)
Mr. Millard read the Treasurer’s report:
Mr.
Millard identified the following prepaid expenditures:
Vouchers prepaid to meet due
dates $25,378.03
Total prepaid expenditures $58,692.92
Mr. Hoffman moved, seconded
by Mrs. Zimmerman, to approve the prepaid expenditures. Motion passed unanimously.
Mr.
Millard removed one voucher from the list leaving a balance of $18,173.27. Mr.
Hoffman moved, seconded by Mrs. Zimmerman, to approve payment of the
vouchers. Motion passed unanimously.
PLANNING
COMMISSION REPORTS AND PLANS
#01.010, F/LD Vartan Bank, Clover Lane &
Allentown Boulevard (Received Time Extension until February 1, 2002, Action by January 21,
2003)
#02.013, F/LD Municipal
Training Facility – Nickson Oyer – Bretz Drive (Received Time Extension
until January 21, 2003, Action by January 21, 2003). Mr. Brulo, Township Engineer, presented his comments regarding
the project. His main concerns relate
to the status of the road. Typically a
waiver is not granted when a new road is involved, however this project does
need a waiver from the Preliminary Plan requirements. This plan provides the upgrading of Bretz Dr. from Carlson up to
the existing State Police facility and the construction of a cul-de-sac at that
point. The plan does not call for the
road to be taken through to Rt. 39.
There is a second State Police project in the works for across the
street that would take Bretz Dr. through to Rt. 39. If this second project is brought to completion there will be no
cul-de-sac, the road will continue through to Rt. 39. If the second project is not completed Bretz Dr. will end with a
cul-de-sac. The second major concern is
the issue of sidewalks along Bretz Dr.
No sidewalks are shown on the plans.
The final major consideration is the improvement of the intersections of
Bretz Dr. and Rt. 22 and Bretz Dr. and Rt. 39.
The township in the past has asked developers to enter into an agreement
to provide a cash contribution to improvements in the future. In the case of intersections involving state
roads the Township uses these contributions to help pay the Township portion of
the improvements. John Murphy, Alpha
Consulting Engineer, represented Mr. Oyer, developer of the project. He reiterated that this project must stand
alone, therefore the plans call for a cul-de-sac and they wish to proceed on
that premise. He has no objections to
the installation of sidewalks along Bretz Dr.
There was a great deal of discussion regarding the road and off-site
improvements. The general consensus of
the Board was to request a $20,000 contribution, to be posted at the time of
the plan approval, toward further off-site improvements to the intersection.
Mrs. Zimmerman
moved, seconded by Mr. Hoffman, for the Municipal Police Training Facility
final land development plan #02.013, that the Board of Supervisors waive the
West Hanover Township Subdivision and Land Development Ordinance for
preliminary plan requirements, dedication of recreation land, and providing a
temporary turnaround and direct the Planning Commission memorandum be
incorporated into and made part of this motion. Motion passed with Mr. Ziltz voting against.
Mrs. Zimmerman
moved, seconded by Mr. Millard, to approve the Municipal Police Training
Facility final land development plan #02.013, tax parcel #68-035-021 contingent
upon:
·
Execution/recognition of the agreement to
construct or secure Bretz Drive
·
Payment of fee-in-lieu of land dedication prior
to plan being recorded.
·
Approval of the sewage planning module by the
DEP.
·
Approval of the erosion and sedimentation control
plan by Dauphin County Conservation District.
·
Posting of the proper improvement guarantee and
execution of a development agreement.
·
The plan for the installation of the sewer system
approved by the West Hanover Township Water & Sewer Authority, when
applicable.
·
Agreement of off-site improvements with a $20,000
contribution
·
Installation of sidewalks along Bretz Dr. to be
included on the plans
·
Addressing outstanding staff review comments.
·
Other items as determined necessary by the
Township
Motion passed with Mr. Ziltz voting against.
OLD BUSINESS
Project/Program Status Report. There has been some update of the status of projects in addition to adding and deleting projects.
Township Building Reservation Fees- Tabled
Authorize Expenditure Sewer
System/Flow Meter Monitoring Sewer- Tabled
NEW BUSINESS
Resolution 2003-1, Appointment of Township Solicitor.
Mr. Hoffman moved, seconded by Mr. Millard, to appoint the firm
Yost and Davidson as Township Solicitor for 2003. Motion passed unanimously.
Resolution 2003-2, Appointment of Township Secretary/Treasurer and Assistant
Secretary/Treasurer. Mr. Hoffman
moved, seconded by Mrs. Zimmerman, to appoint Stephen Millard as Secretary and
Elizabeth England as Assistant Secretary/Treasurer. Motion passed unanimously.
Resolution 2003-3, Appointment of Township Engineer.
Mr. Hoffman moved, seconded by Mr. Millard, to appoint the firm
Herbert, Rowland and Grubic, Inc. as Township Engineers. Motion passed unanimously.
Resolution 2003-4, Appointment of Township SEO.
Tabled.
Resolution 2003-5, Appointment of Township Accountant.
Mrs. Zimmerman moved, seconded by Mr. Hoffman, to appoint the firm
Diana M. Reed and Associates as Township Accountant. Motion passed unanimously.
Resolution 2003-6, Appointment of Township Auditor for 2002 Audit. Mr. Millard moved, seconded by Mrs.
Zimmerman to appoint the firm of Boles, Grove and Metzger as the Township
Auditors. Motion passed unanimously.
Resolution 2003-7, Authorization for Payment of Expenses. Mrs. Zimmerman moved, seconded by Mr. Hoffman, to authorize
the Secretary/Treasurer to pay expenditures in advance when needed to meet due
dates. Motion passed unanimously.
Resolution 2003-8, Authorization for Signatures.
Mrs. Zimmerman moved, seconded by Mr. Hoffman, to authorize two of
the following signatures on checks for Township business: Chairman,
Vice-Chairman, Secretary/Treasurer, Assistant Secretary/Treasurer. Motion passed with Mr. Millard voting
against.
Resolution 2003-9, Appointment of Depository. Mr.
Millard moved, seconded by Mr. Hoffman, to designate Fulton Bank as the
Township depository. Motion passed
unanimously.
Resolution 2003-10, Establish Township Holidays. Mr.
Millard moved, seconded by Mrs. Zimmerman, to set 2 Personal Floating Holidays
and the 10 Township holidays. Motion
passed unanimously.
Resolution 2003-12, Establish Township Meeting Times.
Mr. Millard moved, seconded by Mrs. Zimmerman to establish the meeting
dates of all Township Boards and committees.
Motion passed unanimously.
Resolution 2003-13, Appointment of Vacancy Board.
Mr. Millard moved, seconded by Mr. Jones, to appoint Eric Bugaile
to the Vacancy Board. Motion passed
with Mrs. Zimmerman and Mr. Ziltz voting against.
Resolution 2003-14, Compensation for Zoning Hearing Board Members. Mrs. Zimmerman moved, seconded by Mr.
Hoffman, to compensate Zoning Hearing Board Members $25 per hearing. Motion passed unanimously.
Resolution 2003-15, Township Manager’s and Treasurer’s Bond Limit. Mr. Hoffman moved, seconded by Mrs.
Zimmerman, to set the bond limit for the Manager and the Secretary/Treasurer at
$300,000 each. Motion passed
unanimously.
Resolution
2003-20 -
Planning Commission - (2 vacancy - Seat #2-J. Zeiters, and Seat #3-R.
Bolt). Mrs. Zimmerman moved,
seconded by Mr. Millard to reappoint Jim Zeiters and Richard Bolt to the
Planning Commission. Motion passed
unanimously.
Resolution
2003-21 -
Water and Sewer Authority - (2 vacancy – Seat#1-R. Ziltz, and Seat #2-D.
Steinmeier). Mr. Millard moved,
seconded by Mr. Hoffman, to appoint Don Steinmeier to seat #2. Motion passed with Mrs. Zimmerman abstaining. There were no nominations for seat #1.
Resolution
2003-22 -
Park and Recreation Board - (1vacancy – Seat#2-D. Snow). Mr. Millard nominated Thomas Mellott
for Seat #2. Mr. Ziltz nominated Bob
Rogers for Seat #2. The nomination of
Thomas Mellott failed. The nomination
of Bob Rogers passed with Mr. Millard against.
Resolution
2003-23 -
Environmental Advisory Council - (2 vacancies – Seat #4-R. Feathers, and Seat
#5-J. Miele.). Mr. Millard
nominated Bob Rogers for Seat # 4 and John Miele for seat #5. The nomination of John Miele passed
unanimously. The
nomination of Bob Rogers passed with Mr. Ziltz against.
Resolution 2003-24 – Ped Path Committee, 4 vacancies. Mr. Ziltz nominated, seconded by Mrs.
Zimmerman, Rick Mullen to serve. The
nomination passed unanimously.
Resolution 2003-25, Acceptance of roads in Sagewicke Phase I
Resolution 2003-26, Acceptance of roads in Sagewicke Phase II & XA
Resolution 2003-27, Acceptance of roads in Sagewicke Phase III & VA. Mr. Yost suggested the Board deal with these three resolutions as one group, similar to the way the recent road dedication for the Brynfield subdivision was held. Mr. Brulo, Township Engineer, inspected these roads twice today and stated the roads were structurally sound from curb to curb. There are some curb issues that still need to be addressed in addition to some drainage inlets that could not be inspected due to snow cover. He restated that this would not normally be brought before the Board at this time, however the developers are anxious to deed the roads to the Township for snowplowing purposes. One of the provisions of taking the roads over at this time is they are not relieved of any responsibility to complete the improvements as required on the initial agreements. They also bear the responsibility of any additional deterioration until such time as the Township Engineer determines the Township is ready to accept. The improvement guarantee must remain in addition to posting a maintenance guarantee. Mrs. Zimmerman moved, seconded by Mr. Millard, to accept the roads in the Sagewicke subdivision, Resolutions 2003-25, 2003-26, and 2003-27 pending the Township Engineers comments and the Township Solicitors comments and the posting of the security as called for in the amendment to the agreement to provide security. Motion passed with Mr. Ziltz abstaining.
Resolution 2003-28, Acceptance of roads in Sagewicke Phase VI. Tabled.
Release of Improvement Guarantees
for Brynfield East Phase I. Mrs.
Zimmerman moved, seconded by Mr. Hoffman, to approve the release of $10,200 of
the improvement guarantee for Brynfield East.
Motion passed with Mr. Ziltz abstaining.
Release of Improvement Guarantee for Brynfield Phases I, III, IX. Mr.
Millard moved, seconded by Mrs. Zimmerman, to approve the release of $4,100 of
the improvement guarantee for Brynfield I III, & IX. Motion passed with Mr. Ziltz abstaining
Release of Improvement Guarantee for Brynfield Phases V & X. Mr. Hoffman moved, seconded by Mrs. Zimmerman, to approve the release of $32,485 of the improvement guarantee for Brynfield V & X. Motion passed with Mr. Ziltz abstaining
Release of Improvement Guarantee for Manada Gap Full Gospel Mission Land
Development Plan. Mr. Millard moved, seconded by Mr. Ziltz, to deny
the request for a reduction in the improvement guarantee. Motion passed unanimously.
Release of Improvement Guarantee for Mt. Laurel Church of God. Mrs. Zimmerman moved, seconded by Mr. Hoffman, to approve the release of $9,100 from the improvement guarantee for the Mt. Laurel Church of God. Motion passed unanimously.
Mayberry – Fine Line Homes Inc. Approval of Phasing Schedule. Mrs. Zimmerman moved, seconded by Mr. Hoffman, to approved the adjustment of the phasing schedule, delaying construction of the remaining phases for one year, for the Mayberry development. Motion passed unanimously.
Authorize Execution of Insurance Policy Agreements for 2003. The deductible on the insurance has been reduced from $75,000 to $25,000 with the premiums being well within the budgeted amount. Mr. Millard moved, seconded by Mrs. Zimmerman, to authorize execution of the Workers Compensation Insurance policy, the Commercial Insurance package (includes Property, General Liability, Auto and Public Officials), and Employee Bond. Motion passed unanimously.
CORRESPONDENCE
Mr. Millard
moved, seconded by Mr. Ziltz, to accept Dale Zimmerman’s resignation as
Assistant Township Roadmaster.
The Board requested more information
regarding the
petition to confirm minor changes to geographical boundaries of its regions for
election of school directors.
OTHER BUSINESS THAT MAY COME
BEFORE THE BOARD
Mrs. Zimmerman questioned
remarks in the Park and Rec Board meeting minutes about the Community
Center. Mr. Leonard stated that the
Park and Rec Board feels the Community Center is the major focus of Park and
Rec board activities. They would like
input into the design of the facility, therefore it remains under discussion in
the Board meetings.
Mr. Hoffman requested
information on distributing potassium iodine pills to Township residents
PUBLIC COMMENT
Bob Leonard, 7675
Devonshire Heights Rd. Mr.
Leonard expressed his thanks to the Board for the Holiday Dinner and the Fire
Company for their hospitality. He also
expressed thanks to the Road Crew for their hard work and efforts, especially
over the holidays.
Jim Zeiters, 204 Glenview
Ave. Mr. Zeiters
reported on the Route 39 study. The
first committee meeting will be on January 13 with the first public meeting on
February 10, 2003.
Beth Carricato, 699 Knight
Rd. Ms.
Carricato expressed her thanks for the appointment to the Zoning Hearing Board.
SUPERVISORS
COMMENTS
Mr. Ziltz.
Mr. Ziltz quoted from the Municipal Planning Code regarding the
composition of the Zoning Hearing Board.
There is a provision for alternates to be appointed to 3-year terms and
to vote when a quorum of regular members is not present. Mr. Millard moved, seconded by Mr.
Hoffman, to nominate Ruth Shields to serve a 3-year term as an alternate on the
Zoning Hearing Board. Motion passed
unanimously.
Mr. Millard. Mr.
Millard brought up a crisis regarding the Water and Sewer Authority. Apparently a promise was made to Mr. Yingst
regarding the type of fill used in the trenches dug for sewer lines on Sandy
Hollow Rd. Mr. Yingst was told he could
use native soils, however the ordinance calls for clean aggregate. After much discussion the consensus of the
Board was that the ordinance should be followed. Mrs. Zimmerman moved, seconded by Mr. Millard, that the
cost of the stone to fill the trenches, in excess of the agreement, should be
split three ways between the Water and Sewer Authority, the Developer and the
Township, with the Township share not to exceed $15,000. Motion passed with Mr. Ziltz abstaining. Mr. Rimer questioned how to determine the
costs. Mr. Yingst will have to provide
the actual costs of the stone.
Mr. Millard also questioned the Fire Company budget
and their plans for the purchase of a new vehicle. Mr. Ziltz recommended that a Supervisor sit in on Fire Company
meetings.
Mr. Millard would like to attend the PSATS
presentation “Journey of a Township Supervisor” on Feb. 1, 2003. Mrs. Zimmerman would also like to attend.
Mrs. Zimmerman.
Mrs. Zimmerman reported that Tim Shatto had trouble with his cell phone
and did not receive his messages in a timely manner. He requests that someone in here, Mr. Hetrick, to be a back up.
Mr. Jones. Mr. Jones
announced that due to weather conditions, the road inspection would be held off
until spring. He also asked for a
letter to the Fire Company to express the Board’s thanks for the Holiday party.