WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN
BOULEVARD, HARRISBURG, PA 17112
MONDAY, MARCH 17, 2003
Chairman Jones called the workshop to order at 6:00
PM. The purpose of the workshop is to
review and discuss the agenda items.
Mr. Jones polled the members of the Board on a decision to adjourn the
meeting at 7:45 so everyone can listen to President Bush’s address to the
nation at 8 PM. Everyone agreed with
the early adjournment.
Lock Box Meeting. Over 200 letters were sent to
business owners in the Township announcing the Public Meeting. Several Supervisors in addition to staff
members have received phone calls about the ordinance. Tim Shatto, Fire Marshall, clarified some
concerns in the ordinance. A lock box
is only required when an alarm system is directly connected to a central
reporting station which automatically contacts the Dauphin County 911
system. It was agreed that the
definitions should be clarified and a section added addressing any exemptions.
Hetrick/DeVincenzo plan. This plan
must be voted on tonight. Mr. Rimer
offered clarification of the re-division of the land between the owners.
Vartan Bank plan. There was some discussion of
the continued extensions on the Vartan Bank plans. There are no limitations on the number of extensions, however if
another extension is given the Board could accept the extension and reply with
a letter stating this would be the last extension granted.
CTSI Switching Station. Due to the
time constraints, the staff asked Mr. Lasman not to attend the meeting
tonight. The Supervisors would like an
agreement or side letter with more detail on the fencing/landscaping plan. Mr. Yost recommended that the automatic
renewal section be removed from the agreement.
Municipal Solid Waste Contract. This item
was included only to keep the Supervisors informed. Mr. Rimer reported that work on the final RFP was
continuing. The current contract is up
on July 1, 2003.
Consent items. There was a clarification on the donation of
a used computer monitor to the Water & Sewer Authority. They would like 2 monitors instead of just
one.
Classroom Rental Agreement. Solicitor
Yost has reviewed the one page proposal and agrees it is sufficient for an
agreement. Ms. Fesig would like a vote
tonight so that classes can start in the new room by April 1.
GIS mapping. Mr. Rimer presented some sample aerial
maps. The goal was to start the project
this year, however that is not possible.
The current mapping from Dauphin County has no photography to go with
the digital information. Mr. Rimer is
working with South Hanover Township to put forward a joint effort for the
photography, probably starting next year when funds can be appropriated.
Municipal Building expansion. Mr. Jones
brought up the issue of expanding the Municipal building. The need for more space has become
evident. There was a great deal of
discussion about the needs in a new building and the logical progression to the
process. Mr. Rimer has developed an RFP
for architectural services, broken down into several phases. The first phase would be the needs
evaluation and preliminary design. During this phase input would be solicited
from all Boards of the Township and staff members. It would be followed by detailed design development, preparation
of construction documents, bidding coordination, and construction management
and oversight.
Correspondence: Township Maps. It was the
general consensus of the Board to contact Municipal Publications to move forward
with a West Hanover Township map.
CALL TO ORDER – 7:00 p.m.
Chairman Jones opened the
meeting with several Irish poems and prayers in honor of St. Patricks day,
followed by the Pledge of Allegiance.
ROLL CALL
PUBLIC COMMENT. None.
PUBLIC HEARING/MEETING
Discussion of Ordinance 2003-_ Chapter 104, Lock Box System. Tim Shatto, Fire Marshall, opened the meeting with a detailed
explanation of the Lock Box system and also addressed some security
concerns. The main clarification was
that this ordinance applies only to buildings with an automatic fire or
sprinkler system that automatically summons the fire department to the
scene. The cost to the building owner
is approximately $250 for the box. The
Fire Company bears the cost of the boxes installed in the fire trucks.
Bill Zink, Zink Corporation. Mr. Zink
asked for clarification of the term automatic dialing system. That is any system that eventually
automatically contacts the 911 Dispatch center, whether directly or through a
central monitoring system such as ADT or Sonitrol. Mr. Zink stated his facility perimeter is fenced and gated. This would need either a box on the fence or
the fire company would have the gate access code with the box on the
building. Mr. Zink addressed the issue
of proprietary processes and secrecy agreements with their customers. His concern also was with the efficiency of
searching through keys as opposed to just breaking a window.
Bob Lawson, Zink Corporation. Mr. Lawson
questioned whether there would be an allowance to apply for a variance from the
ordinance. He asked whether there would
be a section devoted to exemptions or allowing for exemptions in the
ordinance.
Lt. Heath, State Police. Lt. Heath
asked about the statement under 104.8, Inspection following installation, that
a member of the Police department would be inspecting the lock box. This was just general language and because
we are dealing strictly with the Fire Company at this point it should be
deleted. She also questioned how many
structures would fall under the ordinance.
Mr. Shatto guessed that the number was approximately a dozen.
Bob Rogers, Subway. Mr. Rogers asked about the
language in section 104.3, Definitions.
The wording under automatic detection system should be clarified to
specify only those systems that automatically contact emergency personnel. Mr. Rogers asked about the installation of
the box on the building. Mr. Shatto
stated that in new construction there is a recess mount available but on
existing buildings it is a flush mount with 4 bolts.
Elaine Atticks, Resident. Ms.
Atticks has worked for firms in the past, with high security and privacy
issues, that utilized the lock box system and they worked very well. She felt that business owners who would be
required to have a lock box be involved in the drafting of the ordinance, which
was the purpose of the meeting tonight.
Earl Hoffman, Supervisor. Mr.
Hoffman questioned whether the firemen are bonded. Mr. Shatto stated that the Fire Company does carry errors and
omission and liability insurance.
George Kline, West Hanover Winery. Mr. Kline
is bonded by the State and Federal and questioned the legalities of entrance
into the winery. Mr. Shatto paraphrased
the State Fire and Panic Act that as soon as an emergency call is received the
Fire Company has full access by law to go anywhere in any building. Mr. Kline will do some investigation with
Federal and State authorities and have them speak with Mr. Shatto.
PRESENTATIONS/STAFF
REPORTS. None.
APPROVAL OF MINUTES
Regular meeting – March 3, 2003. Mrs. Zimmerman made a correction to the minutes on page 7. The group using the meeting room was the
West Hanover Township Republican Committee.
Mr. Millard moved, seconded by Mrs. Zimmerman, to approve the
minutes as amended. Motion passed with
Mr. Ziltz abstaining due to his absence at the meeting.
Workshop meeting – March 10, 2003. Mrs. Zimmerman moved, seconded by Mr. Millard, to approve
the minutes as presented. Motion passed
unanimously.
TREASURER’S REPORT (· Need Approval)
Mr. Millard
read the Treasurer’s report:
Mr.
Millard identified the following prepaid expenditures:
Vouchers prepaid to meet due
dates $100.00
Total prepaid expenditures $24,719.40
Mrs. Zimmerman moved, seconded by Mr. Ziltz, to
approve the prepaid expenditures.
Motion passed unanimously.
Vouchers to be approved $95,787.91
There
were questions on the bill from Delta Development and also Waste
Management. Mrs.
Zimmerman moved, seconded by Mr. Ziltz, to approve the payment of the
vouchers. Motion passed unanimously.
PLANNING COMMISSION REPORTS AND PLANS
#01.010, F/LD Vartan Bank, Clover Lane &
Allentown Boulevard. Received Time
Extension from February 1, 2003, for 90 days to May 2, 2003. Action by April 21, 2003.
Mrs. Zimmerman moved, seconded by Mr. Millard,
to approve the William Hetrick/Paul DeVincenzo final subdivision plan #03.003,
tax parcel #68-003-021 contingent upon:
·
Verification of monuments by the Township
Engineer
·
Execution of a Form B non building waiver
·
Addressing staff review comments
·
Other items as determined necessary by the
Township
Motion passed unanimously.
OLD BUSINESS
Project/Program Status Report. No discussion due to time constraints.
CTSI Switching Station
Agreement. No discussion due to time constraints.
Review – Request for Proposals
– Municipal Solid Waste Contract. No
discussion due to time constraints.
NEW BUSINESS
Consent Items. Mrs.
Zimmerman moved, seconded by Mr. Millard, to approve the following items”:
BOS Section 607
Authorization – Attendance at Conference by Harold Arndt
Donation of 2 Used Computer
Monitors to Water and Sewer Authority
Authorize Advertising of
Cleaning/Janitorial Services RFP
Motion passed unanimously.
Authorize Execution of P&R Classroom rental
agreement. Mr. Yost was in substantial agreement with
the agreement as presented. Mr.
Hoffman moved, seconded by Mr. Millard, to authorize the execution of the
classroom rental agreement. Motion
passed unanimously.
Award 2003 Public Property Mowing Bid Contract. This item was tabled until after the Park and Rec Board meeting
to allow for their recommendation.
GIS Mapping Initiative. No discussion due to time constraints
CORRESPONDENCE
Mr. Millard moved,
seconded by Mr. Ziltz, to approve the map project by Municipal
Publications. Motion passed unanimously.
Mr. Rimer pointed out the kick-off meeting of the widening of Rt. 39 on
March 21, 2003.
OTHER BUSINESS THAT MAY COME BEFORE THE BOARD. None
PUBLIC COMMENT
Bill Oystermyer, 7936 S.
Appleby Way. Mr.
Oystermyer questioned about West Hanover Township laws affecting the portion of
his property that lies in East Hanover Twp.
Solicitor Yost assured him that they affect only that portion of his
property in West Hanover Twp. He also
represented the Dauphin County Woodland Association in announcing the
development of guidelines for timber harvesting. There is an Woodland open house on Monday March 24, from 7 to 9
PM.
SUPERVISORS COMMENTS.
Mrs. Zimmerman reminded
everyone of the Township Open House on April 12.
Mr. Millard reported an
unlocked door on the lower level on Saturday.
ADJOURNMENT. 7:50 PM.