7901 JONESTOWN ROAD, HARRISBURG,
PA 17112
TUESDAY, OCTOBER 15, 2002, 7 P.M.
REGULAR MEETING
Chairman Millard called the October 15,
2002, regular meeting to order at 7 p.m., followed by the Pledge of Allegiance.
Stephen L.
Millard, Chairman
Robert Ziltz,
Vice Chairman
Robert R. Jones,
Secretary/Treasurer
Donald L.
Steinmeier
Kenneth L.
Tyndale
No public
comments were offered.
Mr. Steinmeier moved, seconded by Mr.
Tyndale, to approve the September 17, 2002 Minutes. The motion was approved 4-0, with Mr. Jones abstaining.
Operating
Expenses. Mrs. Martin stated that
the operating expenses being presented for approval totaled $187,062.58. She also added that the maturity date for
the Certificate of Deposit and the interest rate for the Fulton Fund had been
added to the agenda, as requested at the September meeting.
Mr. Jones asked
about the bill from PA Sewer Authority.
Mr. Salisbury explained that in the two previous Annual Reports it was
recommended that maintenance be performed on the pump stations to remove any
grease that may have accumulated over the years. He added that the PA Sewer Authority performed that task at a
cost of $400 per pump station.
Mr. Ziltz moved, seconded by Mr.
Steinmeier, to approve the operating expenses in the amount of
$187,062.58. The motion was unanimously
approved.
Update on Fox
Mill Road. Mr. Salisbury reported
that the project was completed and that the Kerstetter and Roesch residences
were connected to the system. He added
that the Phoenix residence would be connected in the near future. Mr. Salisbury also stated that the final
payment to Aaron Enterprises in the amount of $3,061, which was approved by the
Authority at the September meeting, had not yet been released pending receipt
of the closeout documents for the project.
Developer’s
Agreements/Reimbursement for Terrann Drive and Sandy Hollow Road Project. Mr. Yost stated
that the draft agreement was distributed to the Authority members on an earlier
date. He added that he would try to
resolve any questions that the members might have and then put it into final
format for execution.
A lengthy
discussion ensued, with a main point being raised concerning the provision that
the Authority would be responsible to pay for any blasting that would occur on
Terrann Drive and Sandy Hollow Road.
All of the members were in agreement that the provision for payment of
any blasting was too broad and asked Mr. Yost to work with Mr. Wendle and the
developers to clarify exactly what responsibility would rest with the
Authority. Discussion also occurred
relative to the credits that would be given to the developers. Of the list of possible, the Board of
Supervisors had already agreed that the developers would have to be responsible
for patching the roads so that credit would not be available. Of the other items listed, it was suggested that
in addition to the engineering fees, of which the Authority already paid
approximately $52,000, that the balance could be given through the Authority
purchasing the generator, giving a $10,000 reduction in the required security,
and waiving $1,000 of the tapping fee for each permit purchased by the
developers until the $381,000 in credits had been reached. It was also pointed out that the Authority
would have the engineer perform the inspections for the project.
Mr. Jones moved, seconded by Mr. Tyndale,
to grant conceptual approval to the agreement with the stipulation that the
final agreement be reviewed by the Authority prior to execution. The motion was unanimously approved.
Reserve
Capacity. Mr. Yost reported that he
had not had an opportunity to draft the resolution requested by the Authority
at its September meeting. He added that
he hoped to make it available for the November meeting.
Update on
Letters to Residents in Arrears.
Mr. Yost reported that several more letters were sent to residents with
arrears in excess of $300, in accordance with the recommendations provided to
the Authority at its September meeting.
He also added that he had not had an opportunity to enter any liens but
hoped to do so in the near future.
Mrs. Martin
advised that the bill for N&G Motel had been returned by the Post Office
stating that no forwarding address was on file. Mr. Jones suggested that future bills be directed to Gary Holman
at Vartan Bank, the lienholder.
Rhoads and
Sinon Billings. Mr. Yost reported
that the Authority had a check in the amount of $24,642.61, which represented
the balance of the $50,000 retainer not in dispute. He also stated that he spoke with Mr. Walsh, the business manager
at Rhoads and Sinon, who has been authorized by the firm to negotiate a
resolution to the dispute over outstanding bills other than those involved in a
possible take-over. Mr. Yost asked
for the members’ indulgence for a while longer in order for him to facilitate a
resolution with Mr. Walsh. By
consensus, the Authority agreed to his request.
Lime
Silo/Screen. Mr. Millard indicated
that there were still ongoing issues with the screen. Mr. Salisbury added that a representative from U.S. Filter was
scheduled to be at the treatment plant on Thursday, October 17, to try to
resolve the matter. He also added that
it appeared there was an issue regarding water pressure, as it appeared the
contractor had not connected the water source according to the specifications
for the project. Mr. Millard stated
that it was his opinion that no further payments should be made until the
matter was resolved.
Mr. Wendle stated
that he had a request from A&E Enterprises for payment totaling $23,707.50,
which represented $15,310 for the lime silo and the balance toward the
screen. A lengthy discussion ensued
during which Mr. Wendle pointed out that the lime silo was completed and that
the screen was 85 percent completed.
Mr. Jones moved, seconded by Mr.
Steinmeier, to approve payment for the lime silo in the amount of $15,310 and
that no further payment should be made on the screen until the problems are
resolved. The motion was unanimously
approved.
2003 Budget. Mr. Millard called the members’ attention to
the 2003 Budget Worksheet included with the packet. He indicated that he and the staff would work on a proposed
budget and bring it before the Authority at the November meeting.
Repair/Replace
Roof. Mr. Salisbury stated that
there had been some leaks in the treatment plant, specifically in the blower
room and in the garage. Following
inspection, it was determined that the plywood had failed in certain areas of
the roof. Mr. Salisbury added that the
leaks had been repaired but now the question was whether the entire roof should
be replaced. A brief discussion took
place, during which it was pointed out that perhaps the matter should be
referred back to the contractor, Conewago Enterprises. It was suggested that Mr. Wendle should
contact Conewago Enterprises, have them assess the situation, and offer a recommendation. Mr. Wendle stated he would contact Conewago
and report back to the Authority.
Sewer
Authority Right-of-Way Issue with Triple Crown Corporation. Mr. Salisbury stated that a townhouse at
Clover Lee had been sold with a privacy fence installed over the Authority’s
right-of-way. He referred the members
to the letter from John Disanto, President of Triple Crown Corporation, which
requested consideration by the Authority to allow the fence to remain as
placed. Mr. DiSanto also assured the
Authority that, in the future, no other fences or obstructions would be placed
on the right-of-way. During discussion,
a question was raised as to whether or not Triple Crown had obtained a zoning
permit to construct the fence and, if so, why a permit was issued to place a
structure on the right‑of‑way.
It was also suggested that the fence be permitted to remain but that an
agreement be drawn up between the Authority and Triple Crown and/or the current
owner of the property stating that upon the future sale of the property the
fence would be removed. By consensus,
the members agreed that Mr. Yost should contact Mr. DiSanto to discuss the
matter, contact the Township’s zoning officer to discuss whether or not a
zoning permit was issued, and finally to draft an agreement for review.
CORRESPONDENCE
No comments were
offered.
No public
comments were offered.
Bob Jones. Mr. Jones stated that he noticed a sign
posted on the property across from the Township Building regarding construction
of a commercial building and asked if any of the members or staff had any other
information. No one was able to offer
any additional information.
Bob Ziltz. Mr. Ziltz had no comments.
Ken Tyndale. Mr. Tyndale had no comments.
Don Steinmeier. Mr. Steinmeier had no comments.
Steve Millard. Mr. Millard had no comments.
No other business
was presented to the Authority.
Manager. Mr. Salisbury submitted a written report (a
copy of which is attached to the Minutes).
A question was raised regarding Mr. Rodemoyer’s memorandum to the file,
which advised of infiltration into the manhole located at Pump Station #10 in
Bradford Estates. Mr. Salisbury
explained that approximately 96,000 gallons of surface water infiltrated into
the pump station before the leak could be repaired. Mr. Jones asked if anyone would be billed for that
infiltration. Mr. Salisbury stated that
at the present time there was no plan to do so.
Engineer. Mr. Wendle submitted a written report (a
copy of which is attached to the Minutes).
In response to a question raised about the Part II Permit for the Sandy
Hollow Road project, Mr. Wendle reported that the permit should be received any
day.
Solicitor. Mr. Yost reported that he was working on
completing the Deeds of Dedication in his possession.
Mr. Jones moved, seconded by Mr. Tyndale, to
adjourn the meeting. The motion was
unanimously approved. The
meeting adjourned at 10:10 p.m.
Respectfully
submitted,
Gail
A. Martin,
Recording
Secretary