WEST HANOVER TOWNSHIP WATER AND SEWER AUTHORITY
7901 JONESTOWN
ROAD, HARRISBURG, PA 17112
TUESDAY, APRIL 15,
2003, 7 P.M.
REGULAR MEETING
Chairman Millard called the meeting to order at 7 p.m., followed by the Pledge of Allegiance.
Stephen L. Millard, Chairman
Donald L. Steinmeier, Vice Chairman
Robert R. Jones, Secretary/Treasurer
Kenneth L. Tyndale
Richard E. Yingst, Jr.
No public comment was offered.
Fulton Bank. Stella Reno of the Government Banking Department was present to outline some of the services available to the Authority through Fulton Bank. Jessica Malone, the branch manager at Skyline View, accompanied her. Ms. Reno distributed packets of information to the Authority members.
March 18, 2003, Regular Meeting. Two changes to the Minutes were suggested. On page 3, under Proposal for Utility Water System Evaluation, the first sentence should read: “A brief explanation of the Gannett Fleming proposal for this project was provided.” Also on page 3, under Proposal for Stand-By Generator Evaluation, the first sentence should read: “A brief explanation of the Gannett Fleming proposal for this project was provided.”
Mr. Tyndale moved, seconded by Mr. Steinmeier, to approve the Minutes as amended. The motion was unanimously approved.
Operating Expenses. Mrs. Martin stated that the operating expenses for April totaled $112,218.19. Following a brief discussion, it was decided by consensus that the CET Engineering bill in the amount of $6,904.81 should be held until discussion was held with Mr. Wendle regarding the outstanding charges. The revised total for the operating expenses was $105,313.38.
Mr. Jones moved, seconded by Mr. Tyndale, to approve payment of operating expenses in the amount of $105,313.38. The motion was unanimously approved.
Update on Letters to Residents in Arrears. Mrs. Martin reported that an updated arrears listing would be on its way to Mr. Yost in the near future so that letters could be sent to all of the residents who currently owe in excess of $132.
Rhoads and Sinon Billings. Mr. Yost referred to his letter dated April 11, 2003, which was included with the members’ packets. He added that the letter had been reviewed with Mr. Millard and would be mailed in the next several days. A further report will be given at the May meeting.
Five-Year Financial Plan. Mr. Shope reported that staff from Gannett Fleming was scheduled to visit the treatment plant on April 17 to gather some information that would be needed to formulate the five-year financial plan.
Screen/Silo Closeout. Mr. Salisbury reported that Dave Lehman of A&E Enterprises called the Authority Office inquiring as to whether or not a check had been sent to his insurance company for the balance due. Mr. Salisbury told Mr. Lehman that approval had not yet been given for the check to be sent. Mr. Yost referred to his letter dated April 10, 2003. A further report will be given at the May meeting.
Billing Update. Mrs. Martin reported that the representative from Engle Business would be at the Authority Office on April 18 to work on the billing program. A further report will be given at the May meeting.
Update on Sandy Hollow Road Project. Mr. Salisbury reported that there were 18 runs yet to be completed but that work was progressing. He added that S&A Homes had begun work on the Millstone project.
Proposal for Review and Update for Sewer Extension Construction Manual (TABLED). Mr. Salisbury reported that he had not had an opportunity to complete this assignment but would offer a report at the May meeting.
West Hanover Associates. Mr. Millard reported that Cleveland Brothers and Dermody sent checks to the Authority totaling in excess of $63,000. Mr. Yost stated that he was not prepared to discuss this matter and suggested that it be taken up at the May meeting.
Resolution 2003-A-5. This resolution establishes the amount to be charged for various fees against the owners of domestic or non-domestic establishments upon which construction was completed on or before August 17, 1999 and which establishments connect to the portion of the Sandy Hollow Road sewer project which is being constructed at the expenses of the Authority.
Mr. Steinmeier moved, seconded by Mr. Jones, to adopt Resolution 2003-A-5. The motion was unanimously approved.
Deeds of Dedication. Mr. Salisbury referred to his Project Status Report dated April 9, 2003, which was included with the members’ packets. In the report, he outlined the various Deeds of Dedication still outstanding. By consensus, it was agreed that letters should be sent to the owners of the Ramada Inn and the Country Inn and Suites advising that, if they did not provide the information needed to complete their Deeds of Dedication, the Authority would proceed to obtain the necessary information and that any expenses incurred by the Authority would be charged against their escrow accounts.
Certificate of Deposit. Mrs. Martin reported that she contacted Fulton Bank and Commerce Bank, as well as Citizens Bank and M&T Bank, to ascertain current interest rates for Certificates of Deposit (CD) with a one-year term. The CD at Commerce Bank, which paid 3 percent from April 2002 until April 2003, matured in mid-April. Commerce Bank offered 2.25 percent for a one-year CD; Fulton Bank offered 2.25 percent for a one-year CD, and Citizens Bank offered 2 percent for a one-year CD. M&T Bank did not respond to the inquiry. A brief discussion followed, during which the members agreed a $1.5 million CD should be purchased for a term of one year at Fulton Bank to include the $1 million on account at Commerce Bank and $500,000 from the Fulton Fund operations account.
Mr. Jones moved, seconded by Mr. Tyndale, to purchase a Certificate of Deposit in the amount of $1.5 million at Fulton Bank at a rate of 2.25 percent for one year. The motion was unanimously approved.
2002 Financial Audit. Mr. Jones moved, seconded by Mr. Steinmeier, to accept the 2002 financial audit prepared by Diana M. Reed and Associates. The motion was unanimously approved.
Mapleton Development. Mr. Salisbury reported that the Authority requires a 30-foot right‑of-way when sewer lines are constructed. He added that Mr. Yingst will not be able to meet that requirement in the proposed Mapleton development and asked the Authority members to consider granting permission for less than a 30-foot right-of-way in certain areas of the development. A brief discussion ensued during which Mr. Yingst explained that he was able to get a 30-foot right-of-way on Lot 1 but was not able to obtain a 30-foot right-of-way through an existing property because the owner planned to construct a garage on that portion of his property. The property owner was willing to grant Mr. Yingst a 20-foot right-of-way.
Mr. Jones moved, seconded by Mr. Tyndale, to accept a 20-foot right-of-way through Randy Miller’s property and have the right-of-way expanded to 30 feet where possible. The motion was approved 4-0, with Mr. Yingst abstaining.
Short Street Property. Jeff Hoffman, who owns the vacant lot in the Short Street cul-de-sac was present to discuss the possibility of having the sewer extended from Sagewicke to his property. A discussion ensued during which it was discussed how best to extend the public sewer service to the remainder of the homes on Short Street not currently being served by public sewer, including Mr. Hoffman’s lot. A suggestion was made that possibly the engineer could conduct a feasibility study and report back to the Authority.
Mr. Tyndale moved, seconded by Mr. Steinmeier, to authorize the engineer to conduct a short form needs review and report back at the May meeting. The motion was unanimously approved.
There was no specific discussion regarding any of the correspondence included with the packets.
Bob Jones. Mr. Jones had no comments.
Richard Yingst. Mr. Yingst had no comments.
Ken Tyndale. Mr. Tyndale had no comments.
Don Steinmeier. Mr. Steinmeier had no comments.
Steve Millard. Mr. Millard had no comments.
There were no public comments offered.
Clover Hill. Mr. Millard reported that he had received a call from Paul Hedin regarding the Clover Hill land development plan. An agreement has been drawn up, and is awaiting signature, with the Bretz family regarding public sewer to the development. Mr. Millard stated that the State Police barracks as well as the proposed State Police training facility were being served by public sewer via grinder pumps. Mr. Millard stated that Mr. Hedin was eager to have the plan recorded at the Court House so construction can proceed on the State Police training facility. Mr. Millard asked the Authority to authorize him to sign the plan for the Township prior to the next meeting so that the plan could be recorded prior to the next meeting.
Mr. Jones moved, seconded by Mr. Steinmeier, to authorize the Chairman to sign off on the plan subject to having the agreement with respect to a pumping station and sewer service for Clover Hill signed by the owners of the Bretz property in hand before the plan is recorded. The motion was unanimously approved.
Manager. Mr. Salisbury submitted a written report (a copy of which is attached to the Minutes).
Engineer. Mr. Shope distributed a written report and Mr. Wendle submitted a written report (copies of which are attached to the Minutes).
Solicitor. Mr. Yost had no further report.
Mr. Jones moved, seconded by Mr. Tyndale, to adjourn the meeting. The motion was unanimously approved. The meeting adjourned at 8:50 p.m.
Respectfully submitted,
Gail A. Martin
Recording Secretary