WEST HANOVER
TOWNSHIP WATER & SEWER AUTHORITY
7901 JONESTOWN
ROAD, HARRISBURG, PA 17112
TUESDAY, DECEMBER
16, 2003, 7 P.M.
REGULAR MEETING
Chairman Millard called the regular meeting of the West Hanover Township Water and Sewer Authority to order at 7 p.m., followed by the Pledge of Allegiance.
Stephen L. Millard, Chairman
Donald L. Steinmeier, Vice Chairman
Robert R. Jones, Secretary-Treasurer
Gary Dunsworth
Kenneth L. Tyndale
No public comment was offered at this time.
November 18, 2003, Regular Meeting. Mr. Jones moved, seconded by Mr. Tyndale, to approve the Minutes of November 18, 2003 as distributed. The motion was unanimously approved.
Operating Expenses. Mrs. Martin reported that operating expenses for December totaled $85,128.44.
Mr. Jones
moved, seconded by Mr. Tyndale, to approve the operating expenses. The motion was unanimously approved.
Update on Letters to Residents in Arrears. There was nothing new to report.
Update on Sandy Hollow Road. Mr. Salisbury referred the members’ attention to the letter dated November 24, 2003 to Richard Yingst outlining the additional items the Authority agreed to reimburse. The letter was sent following the discussion held by the Authority at its meeting on November 18, 2003. Mr. Salisbury indicated that he would follow up with Mr. Yingst to verify that the contractors were in agreement with the Authority’s decision.
Waste Management Proposal for Grit/Screenings Box. Mr. Salisbury reported that the 443 testing was in process. He will give a further update at the January meeting.
Generator Proposal. Mr. Shope called the Authority’s attention to his report regarding the generator. A brief discussion took place. Following the discussion, the Authority agreed that before a decision was made regarding replacing or adding a generator, they wanted to take a tour of the treatment plant facilities to glean a better understanding of the role of the generator. Mr. Salisbury will schedule a tour after the holidays.
Access Database. Mr. Shope had nothing new to report.
Resolution 2003-A-5. This resolution sets the tapping fee at $3,075 effective January 1, 2004.
Mr. Jones moved, seconded by Mr. Tyndale, to approve
Resolution 2003-A-5.
2004 Budget. The 2004 budget was discussed at the November 18, 2003 meeting and several small changes were recommended. Mr. Salisbury reviewed the changes made in accordance with the Authority’s direction, and indicated that it was ready to be voted upon.
Mr. Tyndale moved, seconded by Mr. Steinmeier, to approve the 2004 Budget. The motion was unanimously approved.
Accounting Services for 2004. Several questions were raised regarding the financial functions performed by the accounting firm. Mrs. Martin addressed the members’ questions and agreed to talk with Diana Reed prior to the January meeting to ascertain how some of the accounting costs could be reduced for 2004.
Watson Easement. Mr. Yost reported that an agreement was reached between the Authority and the Watsons regarding an easement on their property. He indicated that an agreement was ready for signature by all parties concerned in exchange for a payment of $37,500.
Mr. Jones moved, seconded by Mr. Steinmeier, to authorize
execution of the agreement between the Authority and the Watsons. The motion was unanimously approved.
Mr. Dunsworth moved, seconded by Mr. Tyndale, to authorize a
payment of $37,500 to the Watsons in consideration of the easement. The motion was unanimously approved.
There was no discussion regarding the correspondence included with the packets.
No public comment was offered at this time.
Bob Jones. Mr. Jones complimented staff on the preparation of the budget.
Gary Dunsworth. Mr. Dunsworth had no comments.
Ken Tyndale. Mr. Tyndale had no comments.
Don Steinmeier. Mr. Steinmeier had no comments.
Steve Millard. Mr. Millard had no comments.
Processing of Class A Sludge. A brief discussion took place regarding the feasibility of processing Class A sludge. In response to a question as to the cost of hauling the sludge from the treatment plant, Mr. Salisbury responded that the cost was $23,000 for 2003. By consensus, it was agreed to table this item for a future meeting.
Clover Hill. Mr. Yost reminded the Authority members that the Bretz family had signed an agreement with the Authority which stated that no further property could be sold in the Clover Hill project until the pump station and sewer infrastructure were installed to serve the development. However, the Bretz family attorney contacted Mr. Yost and asked if it would be possible for the Authority to relax its requirement regarding the pump station so that a parcel of property could be sold to Highmark. The Bretz family indicated a willingness to post financial security to ensure that the pump station was installed. A brief discussion ensued during which it was suggested that a construction figure should be obtained for the pump station and that it should be reviewed by Mr. Shope for accuracy.
Mr. Tyndale moved, seconded by Mr. Dunsworth, that the Authority waive the requirement that the sewer system has to be constructed before the sale of any additional lots subject to funds being escrowed for the installation of the sewer system based upon the review and approval of a construction estimate by the Authority’s engineer. The motion was unanimously approved.
Manager. Mr. Salisbury submitted a written report (a copy is attached to the Minutes).
Engineer. Mr. Shope distributed a written report (a copy is attached to the Minutes).
Solicitor. Mr. Yost had nothing further to report.
Mr. Jones moved, seconded by Mr. Tyndale, to adjourn the meeting. The motion was unanimously approved. The meeting was adjourned at 8:50 p.m.
Respectfully submitted,
Gail A. Martin
Recording Secretary