TUESDAY, JULY 20,
2004, 7 P.M.
REGULAR MEETING
Chairman Millard called the meeting to order at 7:01 p.m., followed by the Pledge of Allegiance. [Mr. Steinmeier arrived at 7:05 p.m.]
Stephen L. Millard, Chairman
Donald L. Steinmeier, Vice Chairman
Gary Dunsworth
Kenneth L. Tyndale
No public comment was offered at this time.
Mike Rimer, township manager, made a presentation to the Authority regarding the Township’s GIS mapping project. Mr. Rimer indicated to the Authority that he hoped the Authority would support the GIS mapping project in the amount of $13,600, which would provide for sanitary sewer feature mapping and field work for up to 600 features of the sanitary sewer. A lengthy discussion followed. Following the discussion, it was agreed that Mr. Rimer would provide the Authority with additional information, specifically: (1) clearer definition of the scope of the work; (2) cost of obtaining a map showing the sewer features; and (3) the timetable for doing the work. Mr. Rimer will return to the August meeting with the requested information.
Mr. Steinmeier moved, seconded by Mr. Dunsworth, to approve the Minutes of June 15, 2004 as distributed. The motion was unanimously approved.
FINANCIAL REPORTS
Operating Expenses. Mrs. Martin reported that the Operating Expenses for July 2004 were $119,423.28.
Mr.Dunsworth moved, seconded by Mr. Steinmeier, to approve the Operating Expenses for July 2004 in the amount of $119,423.28. The motion was unanimously approved, with Mr. Tyndale abstaining on the invoice paid to K.L. Tyndale in the amount of $2,381.34.
Update on Letters to Residents in Arrears. The Authority briefly reviewed the arrears reports provided.
Update
on Swatara Capacity. Mr. Millard
stated that he was in the process of obtaining some documentation through
Access
Database. Mr. Shope reviewed the
draft database program for tracking the sewer capacity in
Grease Trap Resolution. This item will be addressed at a future meeting.
Update on Wells/Bolton/Slate Ridge Sewer Project. Mr. Millard stated that there would be additional engineering charges for the design of the Wells/Bolton/Slate Ridge Sewer Project due to an expanded scope of work. Mr. Salisbury conducted a telephone survey of the Authority members to authorize the additional $4,000 expenditure for the project.
Mr.
Tyndale moved, seconded by Mr. Steinmeier, to authorize the expenditure of an
additional $4,000 for the design of the Wells/Bolton/Slate Ridge Sewer Project. The motion was unanimously approved.
Mr. Shope reviewed the two options to provide sewer to the Wells/Bolton/Slate Ridge area. The Authority members agreed that the most feasible would be Option #2, which would pick up two additional properties; however, that option would also require obtaining some rights-of-way. Following a brief discussion, Mr. Shope agreed to explore that possibility further and report back at the August meeting to use Option #2, which would mean that only one right-of-way would have to be obtained. Mr. Shope also indicated that he would report back to the Authority any additional engineering costs that could be incurred.
Amendment to the Sewer Extension Agreement. Mr. Yost stated that he reviewed the document and had no issue with the way it was presented. Several minor changes/additions were discussed. It was agreed that the Authority would review it again at the August meeting and then it would be adopted as a policy for developers to follow.
Update on the Catwalk Project. Mr. Rodemoyer reported that the project has been completed. Mr. Shope stated that Gannett Fleming’s inspector would inspect the work and prepare any punch list items. He added that he would prepare the final documents for the August meeting so that payment could be made to the contractor.
Authorization to Purchase Truck Hoist. Mr. Rodemoyer called the Authority’s attention to the memorandum included with the packet which addresses the question asked at the June meeting.
Mr.
Tyndale moved, seconded by Mr. Steinmeier, to authorize the purchase of a truck
hoist and boom from The New Harrisburg Truck Body Company in the amount of
$2,346. The motion was unanimously
approved.
Update on Comcast Cable Internet. Mr. Rodemoyer reported that Comcast has run the cable internet into the treatment plant but it has not yet been connected to the computers.
NEW BUSINESS
Consolidation of Tapping and User Fee Resolutions. Mr. Millard indicated that he is interested in combining the tapping and user fee resolutions into one resolution. He called the Authority’s attention to the handout outlining some of the proposed changes. A lengthy discussion followed, after which it was decided that the discussion would continue at the August meeting.
Approval of Super 8 Motel Sewer Plan. Mr. Shope stated that all of the engineering comments were satisfactorily addressed and that the plan was being presented to the Authority for approval.
Mr.
Tyndale moved, seconded by Mr. Steinmeier, to approve the final sanitary sewer
lateral plan for the Super 8 Motel project contingent upon the completion of
the following outstanding items:
·
Shop drawings for the materials to be used
in the lateral and the grease interceptor for the restaurant must be submitted
to the Authority for review by the Authority’s engineer.
·
Payment of an additional 31 EDUs, or
$95,325.
The
motion was unanimously approved.
Discussion/Approval of Connection Fee Cost for Double K Sewer Extension. Mrs. Martin called the Authority’s attention to the invoice from R.E. Fink, the contractor who installed the sewer extension for the Double K Tavern. She asked the Authority to determine whether or not the Authority should reimburse the Double K Tavern $375, which represented the amount charged for the “T” in order to connect an existing home that would fall within 150 feet of the sewer, and whether or not that cost should be passed on to the resident who will be required to connect to the sewer.
Mr.
Steinmeier moved, seconded by Mr. Dunsworth, to reimburse the Double K Tavern
$375 and pass that cost on to the resident who property is located at
Approval of Newsletter to Sewer Users. Mrs. Martin called the Authority’s attention to the draft newsletter that she would like to send out with the July sewer bills setting forth the results of the survey conducted by the Authority in April and May 2004. By consensus, the Authority agreed that the newsletter should be sent out with the July sewer billing.
Proposal
from LWN Enterprises, Inc. Mrs.
Martin called the Authority’s attention to the proposal from LWN
Enterprises. LWN Enterprises prepares
the sewer bills for mailing each month. The
proposal states that LWN would continue to provide the mailing services at a per
piece cost of 40 cents for manual
inserts (up to 2), 9 cents for manual seal, 5 for imprint endorsement, 24 cents
for barcoding, 9 cents for bundling, and $15 per trip for courier delivery to
the Post Office. The proposal would run
from July 1, 2004 through June 30, 2005.
Mr.
Tyndale moved, seconded by Mr. Dunsworth, to approve the proposal from LWN
Enterprises. The motion was unanimously
approved.
CORRESPONDENCE
The Authority briefly reviewed the correspondence included with the packet.
PUBLIC COMMENT
No public comment was offered at this time.
AUTHORITY MEMBER COMMENTS
Gary Dunsworth. Mr. Dunsworth had no comments.
Ken Tyndale. Mr. Tyndale had no comments.
Don Steinmeier. Mr. Steinmeier had no comments.
Steve Millard. Mr. Millard had no comments.
ANY OTHER BUSINESS THAT MAY COME BEFORE THE AUTHORITY
Mowing at the Treatment Plant. Mrs. Martin called the Authority’s attention to the letter from Way’s Lawn Care regarding mowing the fields inside and outside the fence at the treatment plant. The cost would be $100 per mow for the area inside and $125 per mow for the area outside the fence.
Mr.
Tyndale moved, seconded by Mr. Steinmeier, to authorize Way’s Lawn Care to mow
the areas inside and outside the fence once a year at a cost of $225. The motion was unanimously approved.
Computer Server. Mr. Millard stated that he would like to purchase a server for the treatment plant.
Mr.
Dunsworth moved, seconded by Mr. Steinmeier, to authorize the purchase of a
server for the treatment plant not to exceed $1,500.
[Mr. Dunsworth left the meeting at 10:10 p.m.]
REPORTS
Manager. Mr. Salisbury submitted a written report (a copy is attached to the Minutes).
Engineer. Mr. Shope distributed a written report (a copy is attached to the Minutes).
Solicitor. Mr. Yost had no report.
ADJOURNMENT
Mr. Steinmeier moved, seconded by Mr. Tyndale to adjourn the meeting. The motion was unanimously approved. The meeting was adjourned at 10:14 p.m.
Respectfully submitted,
Gail A. Martin
Recording
Secretary