TUESDAY, AUGUST 17,
2004, 7 P.M.
REGULAR MEETING
Chairman Millard called the meeting to order at 7:01 p.m., followed by the Pledge of Allegiance.
Stephen L. Millard, Chairman
Donald L. Steinmeier, Vice Chairman
Robert R. Jones, Secretary/Treasurer
Gary Dunsworth
Kenneth L. Tyndale
William
Kwasnoski,
Generator Repairs. Bob Smith, a representative from Cleveland Brothers, was present to address concerns regarding the generator located at the treatment plant. Mr. Millard stated that he was concerned about the cost of repairs needed on the generator, as similar repairs were made in 2003 to the same generator. Mr. Salisbury voiced concern because, if the generator is not repaired in a timely manner and if a power outage would occur, it would be a brief lapse of time until the treatment plant would experience problems and create DEP violations. A brief discussion ensued. Following the discussion, Mr. Smith agreed to research whether or not other problems have been reported on the same type of generator and whether or not any recalls had been issued for the generator. He agreed to report his findings to Authority staff.
GIS Mapping Project. Mr. Rimer was not present for the presentation, as he did not receive the necessary information from the Township’s engineer, Herbert Rowland and Grubic. By consensus, it was agreed to table this item of business until September.
A typographical error was noted on page 2, third
sentence, under Update on Catwalk Project. The sentence should read: “He added that he would prepare the final
documents for the August meeting so that payment could be made to the
contractor.”
Mr. Steinmeier moved, seconded by Mr. Tyndale, to approve the Minutes of July 20, 2004 as amended. The motion was approved, with Mr. Jones abstaining as he was not present at the July meeting.
FINANCIAL REPORTS
Operating Expenses. Mrs. Martin reported that the Operating Expenses for August 2004 were $79,761.88.
Mr. Tyndale moved, seconded by Mr. Dunsworth, to approve the Operating Expenses for August 2004 in the amount of $79,761.88. The motion was unanimously approved.
Update on Letters to Residents in Arrears. The Authority briefly reviewed the arrears reports provided.
Update on Swatara Capacity. Mr. Yost reported that he is in the process of completing some final steps before filing for arbitration.
Access Database. Mr. Salisbury reported that the database program was installed on the Authority’s computer for testing.
Grease Trap Resolution. This item will be addressed at a future meeting.
Update on Wells/Bolton/Slate Ridge Sewer Project. Mr. Shope reported that work is continuing to determine the location where the sewer line will be run for the project. Mr. Salisbury reported that he met with each of the property owners who would be asked to grant a right-of-way to the Authority, if a decision was made to run the sewer line behind the houses rather than in the street. He added that all but two owners agreed to grant a right-of-way to the Authority. One property owner was undecided and the other requested financial consideration for granting the right-of-way.
Mr. Heilman and Mr. Gulden, two owners who were asked to grant the Authority rights‑of-way at the back of their properties, were present at the meeting. Mr. Gulden is one of the owners who had not made a decision to grant a right-of-way. A lengthy discussion ensued. Following the discussion, Mr. Gulden agreed that he would grant a right-of-way. He asked, however, that the engineer and/or members of the Authority meet with the residents who were asked to grant rights-of-way to get a better idea on how the line would be installed. It was agreed that the meeting would take place prior to the September meeting.
Mr. Millard called the Authority’s attention to a revised proposal from Gannett Fleming for the Wells/Bolton/Slate Ridge project. The increase in costs is due to additional engineering for how the sewer line will be run. The new proposal reflects a new total for engineering costs for the project to be $37,800.
Mr.
Tyndale moved, seconded by Mr. Steinmeier, to approve the proposal from Gannett
Flemming in the amount of $37,800. The
motion was unanimously approved.
Update on Amendment to the Sewer Extension Agreement. A brief discussion was held regarding the final changes made to the guidelines. By consensus it was agreed that a separate Sewer Extension Agreement would be obtained for each phase of a development.
Mr.
Jones moved, seconded by Mr. Tyndale, to adopt the Standardized Procedures
Related to the Review, Approval, and Acceptance of Extensions to the
Authority’s Sanitary Sewer System Constructed by Developers to Serve New
Development in the Township. The motion
was unanimously approved.
Update on the Catwalk Project. Mr. Shope called the Authority’s attention to a letter dated July 29, 2004 to Heisey Mechanical regarding substantial completion of the project. The letter included a punch list of items to be completed prior to final payment. Mr. Salisbury reported that some of the punch list items were completed, with only the driveway to be restored and/or cleaned.
Mr.
Tyndale moved, seconded by Mr. Steinmeier, to approve the Substantial
Completion Certificate and a payment of $13,890 to Heisey Mechanical. The motion was unanimously approved.
Update on Comcast Cable Internet. Mr. Rodemoyer reported that the project is complete.
Consolidation of Tapping and User Fee Resolutions. A lengthy discussion was held regarding how an apartment should be classified in the resolution and what the monthly rate should be. Following the discussion, it was agreed by consensus that the classification for an apartment should remain as it is in the current resolution.
NEW BUSINESS
Generator Contributions from Developers for Existing Pump Stations. Mr. Salisbury asked for some direction from the Authority as to how it would like to handle contributions for existing pump stations, specifically #5, #6, and #8. A generator would be required for each of the pump stations because of proposed developments. A brief discussion was held as to whether the Authority should (1) develop standard bid specs for generators or (2) allow developers to do the engineering and obtain the generators. It was agreed that the Authority should have a set of bid specs. Mr. Shope will have a proposal to develop the bid specs ready for the September meeting.
Authorization to Degrease and Clean Wet Wells at Pump Stations. Mr. Salisbury called the Authority’s attention to a proposal from Kline’s in the amount of $2,395 to clean the ten pump stations.
Mr.
Tyndale moved, seconded by Mr. Steinmeier, to authorize the degreasing and
cleaning of the pump stations not to exceed $2,395. The motion was unanimously approved.
Authorization to Flush Sewer Lines. Mr. Salisbury reported that he obtained quotes to flush the sewer lines for Pump Station #5. The quotes included (1) Eshenaurs Fuels, Inc., $3,600; Kline’s, $2,300; Mr. Rehab, Inc., $1,350; Jet Vac Services, Inc., $1,305; and PA Sewer Authority, $975.
Mr.
Steinmeier moved, seconded by Mr. Tyndale, to authorize PA Sewer Authority to flush
sewer lines not to exceed $1,000. The
motion was unanimously approved.
Authorization to Cut Rights-of-Way. Mr. Salisbury reported that he contacted Way’s Lawn Care regarding the cutting of rights-of-way. Way’s Lawn Care will cut the rights-of-way at a cost of $50 per hour.
Mr.
Tyndale moved, seconded by Mr. Steinmeier, to authorize cutting of the rights-of-way
at a cost of $50 per hour. The motion
was unanimously approved.
CORRESPONDENCE
The Authority briefly reviewed the correspondence included with the packet.
PUBLIC COMMENT
No public comment was offered at this time.
AUTHORITY MEMBER COMMENTS
Bob Jones. Mr. Jones asked whether or not the plant was experiencing any infiltration problems due to the numbers reported on Mr. Salisbury’s monthly report. Mr. Salisbury stated that at times, depending upon the amount of rain, there may be some infiltration. The higher flows do not usually last longer than a day or so.
Mr.
Jones asked about the EDUs for the Double K and the
Mr. Jones also asked about the situation at Townes of Hershey. Mr. Salisbury reported that the pump station for the Townes of Hershey was due to be shipped on August 30. It should be up and running within a couple of weeks.
Gary Dunsworth. Mr. Dunsworth had no comments.
Ken Tyndale. Mr. Tyndale had no comments.
Don Steinmeier. Mr. Steinmeier had no comments.
Steve Millard. Mr. Millard had no comments.
ANY OTHER BUSINESS THAT MAY COME BEFORE THE AUTHORITY
Heating and Air Conditioning System at the Treatment Plant. Mr. Salisbury and Mr. Rodemoyer reported that throughout the summer there have been problems with the air conditioning system at the treatment plant. A representative from Carlos Leffler, Inc. has been out to look at the system but has been unsuccessful in repairing it. Mr. Tyndale advised that he would furnish the name of someone staff could call to take a look at the system.
REPORTS
Manager. Mr. Salisbury submitted a written report (a copy is attached to the Minutes).
Engineer. Mr. Shope distributed a written report (a copy is attached to the Minutes).
Solicitor. Mr. Yost had no report.
ADJOURNMENT
Mr. Steinmeier moved, seconded by Mr. Tyndale to adjourn the meeting. The motion was unanimously approved. The meeting was adjourned at 9:44 p.m.
Respectfully submitted,
Gail A. Martin
Recording
Secretary