WEST HANOVER TOWNSHIP WATER & SEWER AUTHORITY

7901 JONESTOWN ROAD, HARRISBURG, PA 17112

TUESDAY, OCTOBER 19, 2004, 7 P.M.

REGULAR MEETING

CALL TO ORDER

Chairman Millard called the meeting to order at 7 p.m., followed by the Pledge of Allegiance.

ROLL CALL

Stephen L. Millard, Chairman

Donald L. Steinmeier, Vice Chairman

Robert R. Jones, Secretary/Treasurer

Gary Dunsworth

Kenneth L. Tyndale

PUBLIC COMMENT

No public comment was offered at this point.

PRESENTATIONS

GIS Mapping Project. Mr. Rimer did not attend the meeting; however, he forwarded a proposal from HRG for the GIS mapping project. The Authority directed Mr. Salisbury to request some additional information for the November meeting.

APPROVAL OF MINUTES

Mr. Steinmeier moved, seconded by Mr. Jones, to approve the Minutes of September 21, 2004. The motion was approved 3-0, with Mr. Dunsworth and Mr. Tyndale abstaining as they were not present at the meeting.

FINANCIAL REPORTS

Operating Expenses. Mrs. Martin reported that the Operating Expenses for October 2004 totaled $119,043.50.

Mr. Dunsworth moved, seconded by Mr. Steinmeier, to approve the Operating Expenses for October in the amount of $119,043.50. The motion was unanimously approved, with Mr. Millard abstaining on the payment to “Stephen L. Millard” and Mr. Tyndale abstaining on the payment to “K.L. Tyndale.”

OLD BUSINESS

Update on Letters to Residents in Arrears. The Authority briefly reviewed the arrears reports provided. Mr. Yost reported that he would send letters to residents with arrears of $300 or more and would enter and/or update several liens against properties whose owners did not abide by payment arrangements they had agreed upon at an earlier date.

Update on Swatara Capacity. Mr. Yost reported that he, as well as Mr. Millard and Mr. Jones, met with representatives from South Hanover Township. South Hanover Township is ready to move forward in concert with West Hanover to arbitration on the Swatara capacity matter. Mr. Yost asked the Authority members to authorize staff to issue a check in the amount of $23,867.61, which represents the amount the Swatara Township Authority returned to West Hanover Township approximately four years ago in exchange for forfeiting the capacity that was purchased from the Swatara Authority. A lengthy discussion followed.

Mr. Jones moved, seconded by Mr. Tyndale, to authorize payment to the Swatara Township Authority in the amount of $23,867.61. The motion was unanimously approved.

Mr. Yost also reported that Charles (Chip) Rubendall of the law firm of Keefer, Wood, Allen & Rahal agreed to represent both South Hanover and West Hanover in the arbitration. Mr. Yost stated that the time frame for the arbitration process could be at least six months and that the legal bills would be shared equally between South Hanover and West Hanover.

Mr. Jones moved, seconded by Mr. Tyndale, to retain Charles Rubendall, Esq. and the law firm of Keefer, Wood, Allen & Rahal to represent the West Hanover Township Water and Sewer Authority in this matter. The motion was unanimously approved.

Access Database. No update at this time.

Grease Trap Resolution. The Authority briefly reviewed the proposed Grease Trap Resolution. Following a brief discussion, the Authority directed Mr. Salisbury to prepare a draft resolution for consideration at a future meeting.

Update on Wells/Bolton/Slate Ridge Sewer Project. The Authority briefly reviewed the plan provided by Mr. Shope, who was not present at the meeting. Following a lengthy discussion, the Authority directed Mr. Salisbury to forward their questions to Mr. Shope so that answers could be provided at the November meeting in order to move the project ahead.

Update on the Catwalk Project. Mr. Salisbury reported that this project was completed. He called the Authority’s attention to the Completion Certificate provided as part of their packet.

Consolidation of Tapping and User Fee Resolutions. No update at this time.

Generator Contributions from Developers for Existing Pump Stations. A lengthy discussion was held regarding generators for pump stations #5, #6, and #8. A question was raised as to whether or not it was necessary to proceed with the proposal submitted by Gannett Fleming at the September meeting totaling $30,000, or whether this project could be handled by the staff. Mr. Tyndale offered his time to assist with this project. Mr. Salisbury also reported that he had already received a proposal from Yingst Homes to install a generator at pump station #6, with Mr. Yingst paying a portion of the costs. Further discussion followed.

Mr. Jones moved, seconded by Mr. Steinmeier to rescind the motion made at the September 21, 2004 meeting to authorize Gannett Fleming to proceed with the generator proposal at a cost not to exceed $30,000. The motion was unanimously approved.

Mr. Jones moved, seconded by Mr. Dunsworth, to authorize Yingst Homes to proceed with upgrading the generator at pump station #6. The motion was unanimously approved.

South Central EMS Request to Connect to Public Sewer. The Authority members reviewed a plan submitted by R.J. Fisher & Associates to install a sewer line as part of the Clover Hill project in order to service the South Central EMS facility. Following a brief discussion, the Authority directed Mr. Salisbury to contact Brian Fincher at R.J. Fisher and ask him to provide a plan to move the proposed sewer line into the street in order to avoid having to obtain any rights-of-way for this project. Mr. Salisbury will report back to the Authority at the November meeting.

Vermitec Sludge Process. The Authority members reviewed a proposal from Material Matters to engage in a study to determine the best process for handling biosolids at the treatment plant.

Mr. Jones moved, seconded by Mr. Dunsworth, to authorize the study at a cost not to exceed $1,900. The motion was unanimously approved.

Concerns Related to Millstone Sanitary Sewer Easement. Mr. Millard reported that there was no further update on this matter.

Request for Reduce EDUs for 7810 Allentown Boulevard. Mr. Jones requested that the Authority consider reducing the number of EDUs he is charged for his property located at 7810 Allentown Boulevard. He reported that the day care center has vacated the premises and he is in the process of renovating the offices and changing the use for the space. It was pointed out that if the Authority provided some relief in the number of EDUs based on the fact that no more than three business would be located in that building, it would be expected that if and when additional business or businesses leased space at that location, the EDUs could be adjusted upward to reflect changes at that time. Mr. Jones concurred.

Mr. Millard moved, seconded by Mr. Tyndale, to reduce the number of EDUs charged on a monthly basis for 7810 Allentown Boulevard from 4 to 3. The motion was approved 4-0, with Mr. Jones abstaining.

NEW BUSINESS

Approval of Sanjay Patel 30-Unit Motel Project. The Authority members reviewed the plans provided for this project.

Mr. Jones moved, seconded by Mr. Steinmeier, to approve the final sanitary sewer plan for the Sanjay Patel 30-Unit Motel project contingent upon the completion of the following outstanding items:

· As-built drawings for the sanitary sewer extension from the manhole in Jonestown Road to the manhole in the Right-of-Way in front of Ramada Inn must be submitted for review by the Authority’s engineer.

· Deed of Easement and Dedication for the Ramada Inn sewer line extension.

· Easement Agreement with BVM Lodging Group, Inc. must be submitted.

· Shop drawings detailing the materials to be used in the construction of the pumping station, force main, and lateral must be submitted to the Authority for review by the Authority’s engineer.

The motion was unanimously approved.

Renew Certificate of Deposit. Mrs. Martin reported that Fulton Bank agreed to renew the six-month CD in the amount of $300,000 at an interest rate of 2%. Mr. Tyndale suggested that staff should check with Members 1^st Credit Union to determine whether or not they might have a CD available at a higher interest rate. Following a brief discussion, by consensus, the Authority authorized staff to renew the CD with Fulton Bank if Members 1^st could not provide a higher interest rate.

Request from Lobar Regarding Connection to Public Sewer in Clover Hill. The Authority members briefly reviewed the letter from Lobar requesting permission not to connect to the public sewer until such time as their grinder pump station malfunctioned at some point in the future. A brief discussion followed.

Mr. Jones moved, seconded by Mr. Steinmeier, to table the request for further consideration.

Approval of Lexington Woods Project. The Authority members reviewed the plans provided for this project.

Mr. Jones moved, seconded by Mr. Tyndale, to approve the final sanitary sewer plan contingent upon the completion of the following outstanding items:

· A cost estimate for construction of the sanitary sewer line must be submitted for review by the Authority’s engineer.

· Following approval of the cost estimate, security must be posted within ten (10) days of the date of the approval letter.

· A Sewer Extension Agreement must be executed.

· Executed Deeds of Easement must be submitted to the Authority.

· Shop drawings detailing the materials to be used in the construction of the sewer line must be submitted to the Authority for review by the Authority’s engineer.

The motion was unanimously approved.

CORRESPONDENCE

The Authority briefly reviewed the correspondence included with the packet.

PUBLIC COMMENT

No public comment was offered at this time.

AUTHORITY MEMBER COMMENTS

Bob Jones. Mr. Jones asked for an update on the screen at the treatment plant. Mr. Salisbury reported that staff was continuing to have problems with the screen and added that he believed it was important to try and resolve the issues, which could amount to a substantial cost.

Gary Dunsworth. Mr. Dunsworth had no comments.

Ken Tyndale. Mr. Tyndale stated that he also believed it was critical to resolve the issues with the screen.

Don Steinmeier. Mr. Steinmeier asked whether or not staff had any further contact with Mr. Jenkins, who appeared before the Authority at its September meeting. Mr. Salisbury stated that he has heard nothing further from Mr. Jenkins.

Steve Millard. Mr. Millard had no comments.

ANY OTHER BUSINESS THAT MAY COME BEFORE THE AUTHORITY

Mr. Salisbury advised the Authority members that a call was received from Georgia Kohr of 7037 Terrann Drive stating that she had experienced a fire at her home and that it would have to be rebuilt. She requested relief from paying her monthly sewer charges until she was able to live in the house again. A brief discussion followed.

Mr. Tyndale moved, seconded by Mr. Steinmeier, to grant relief to Ms. Kohr until such time as the Authority received a new Certificate of Occupancy. The motion was unanimously approved.

REPORTS

Manager. Mr. Salisbury submitted a written report (a copy is attached to the Minutes).

Engineer. Mr. Shope distributed a written report (a copy is attached to the Minutes).

Solicitor. Mr. Yost had no additional report.

ADJOURNMENT

Mr. Steinmeier moved, seconded by Mr. Jones to adjourn the meeting. The motion was unanimously approved. The meeting was adjourned at 9:56 p.m.

Respectfully submitted,

Gail A. Martin

Recording Secretary