TUESDAY, JUNE 15,
2004, 7 P.M.
REGULAR MEETING
Chairman Millard called the meeting to order at 7:01 p.m., followed by the Pledge of Allegiance.
Stephen L. Millard, Chairman
Donald L. Steinmeier, Vice Chairman
Robert R. Jones, Secretary/Treasurer
Gary Dunsworth
Kenneth L. Tyndale
No public comment was offered at this time.
Mr. Tyndale moved, seconded by Mr. Jones, to approve the Minutes of May 18, 2004 as distributed. The motion was approved 3-0, with Mr. Dunsworth and Mr. Steinmeier abstaining as they were not present at the meeting.
FINANCIAL REPORTS
Operating Expenses. Mrs. Martin reported that the Operating Expenses for June 2004 were $89,968.80.
Mr. Jones noted that one of the expenses to be paid for June was $107.24 to Intuit for check stock. He suggested that when additional checks needed to be purchased that staff contact Kutco Printing, as their cost is approximately one-half of Intuit’s charge. Mrs. Martin agreed to do so.
Mr. Steinmeier moved, seconded by Mr. Tyndale, to approve the Operating Expenses for June 2004 in the amount of $89,968.80. The motion was unanimously approved.
Update on Letters to Residents in Arrears. It was noted that several residents who had arrears in excess of $250, following receipt of Mr. Yost’s letter, either brought their accounts up to date or made partial payments towards the arrears.
Access Database. Mr. Shope reported that his staff is continuing work on the database and that he expected to have a draft at the July meeting.
Well Project to Connect Polymer System. Mr. Salisbury reported that this project has been completed.
Update on the Catwalk Project. Mr. Salisbury reported that staff has drained one of the digesters and had the grit removed from it in preparation for the installation of the catwalk. Substantial completion of the project is expected by July 17, 2004.
Update on Swatara Capacity. Mr. Millard reported that he has continued to review Minutes and other correspondence in an effort to find any additional information regarding the Swatara capacity, including a follow-up conversation with Leon Oberdick at DEP, but has been unsuccessful in his efforts.
Mr. Jones stated that he believed it was time to move forward with arbitration in an effort to resolve the matter so that the Township could use the Swatara capacity that it already paid for. A brief discussion followed.
Mr.
Jones moved, seconded by Mr. Dunsworth, to move the matter forward to
arbitration by September 1, 2004. The
motion was unanimously approved.
Grease Trap Resolution. This matter will be addressed at a future meeting.
Update on Survey to Sewer Users. Mrs. Martin called the Authority’s attention to the results of the survey. A total of 747 surveys were returned. Mrs. Martin will draft a newsletter reporting the results of the survey for the Authority to review and approve at the July meeting. It will then be included with the billing that will be mailed at the end of July.
Update on Wells/Bolton/Slate Ridge Sewer Project. Mr. Shope reported that the survey work was scheduled for the week of June 21. Mr. Shope suggested that an on-site meeting should be held on June 18 or June 21. Following a brief discussion, it was agreed that Mr. Millard, Mr. Salisbury, and Mr. Rodemoyer will meet with Mr. Shope on Friday, June 18, at 9 a.m.
NEW BUSINESS
Amendment to Sewer Extension Agreement. Mr. Salisbury called the Authority’s attention to the draft proposal to amend the Sewer Extension Agreement and develop a standardized process to handle subdivisions and land development plans. Mr. Yost was asked to review the material in preparation for further discussion at the July meeting.
Authorization to Purchase Truck Hoist. Mr. Salisbury stated that staff obtained quotes from The New Harrisburg Truck Body Company and Lancaster Truck Bodies, Inc. The quotes were $2,272 and $2,927 respectively. Following a brief discussion, by consensus, it was agreed that additional information should be obtained and that the matter would be addressed at the July meeting.
Safety Deposit Box at Fulton Bank. Mrs. Martin called the Authority’s attention to her memorandum stating that the $11 charge that appeared on the Operating Expenses for June covered the rental of the safety deposit box for one year. It was agreed that the Authority should maintain the safety deposit box at Fulton Bank but, as discussed at the June meeting, it would probably be a good idea to purchase a safe for the Authority Office to store computer back-ups, payroll information, etc.
Consolidation of Tapping and User Fee Resolutions. This matter will be addressed at a future meeting.
Agreement
with
Mr.
Tyndale moved, seconded by Mr. Steinmeier, to reimburse
Approval of Millstone (Phase II) Project. Mr. Salisbury reported that Mr. Shope reviewed the revised drawings for Phase II of the Millstone project and all of the previous engineering comments were addressed.
Mr.
Tyndale moved, seconded by Mr. Jones, to approve the final sanitary sewer plan
for the Millstone Phase II project contingent upon the completion of the
following items:
· A
cost estimate for construction of the sanitary sewer line must be submitted for
review by the Authority’s engineer.
· Following
approval of the cost estimate, security must be posted within ten (10) days of
the date of the approval letter.
· Executed
Deeds of Easement must be submitted to the Authority.
· Shop
drawings detailing the materials to be used in the construction must be
submitted to the Authority for review by the Authority’s engineer.
The
motion was unanimously approved.
Approval of Heather Glen Project. Mr. Salisbury reported that Mr. Shope reviewed the revised drawings for the Heather Glen project and all of the previous engineering comments were addressed.
Mr.
Jones moved, seconded by Mr. Tyndale, to approve the final sanitary sewer plan
for the Heather Glen project contingent upon the completion of the following
items:
· A
cost estimate for construction of the sanitary sewer line must be submitted for
review by the Authority’s engineer.
· Following
approval of the cost estimate, security must be posted within ten (10) days of
the date of the approval letter.
· A
Sewer Extension Agreement must be executed.
· Executed
Deeds of Easement must be submitted to the Authority.
· Shop
drawings detailing the materials to be used in the construction of the gravity
sewer and sanitary manholes must be submitted to the Authority for review by
the Authority’s engineer.
The
motion was unanimously approved.
By consensus, it was agreed that since the final development plan was not yet approved by the Township, the developer should also be advised that if any significant plan changes were required by the Township, the sanitary sewer plans would be resubmitted to the Authority for re‑review to ensure that the sanitary sewer system design was not changed. Mr. Salisbury stated that this request would be included with the approval letter to the developer.
CORRESPONDENCE
Mr. Salisbury called the Authority’s attention to the memorandum from Township Manager Mike Rimer. He is requesting that the Authority contribute an additional $46,000 to the aerial photography project. It was noted that the Authority already approved a $5,000 contribution to the project in March 2004. A brief discussion followed. By consensus, it was agreed that Mr. Rimer should be invited to the July meeting to make a presentation. Mr. Salisbury will contact with Mr. Rimer.
PUBLIC COMMENT
No public comment was offered at this time.
AUTHORITY MEMBER COMMENTS
Bob Jones. Mr. Jones had no comments.
Gary Dunsworth. Mr. Dunsworth had no comments.
Ken Tyndale. Mr. Tyndale had no comments.
Don Steinmeier. Mr. Steinmeier had no comments.
Steve Millard. Mr. Millard had no comments.
ANY OTHER BUSINESS THAT MAY COME BEFORE THE AUTHORITY
Comcast Cable Internet. Mr. Salisbury called the Authority’s attention to the information he distributed prior to the meeting regarding the installation of the Comcast Cable internet. When the Township negotiated the renewal of the cable franchise with Comcast Cable, an agreement was reached that the Authority could access the cable internet at a residential rate, or $42 per month.
The Authority received a proposal from Comcast Cable to install the internet at a cost of $3,050.99, which would be discounted to a final cost to the Authority of $1,550.99.
Mr.
Tyndale moved, seconded by Mr. Steinmeier, to install the Comcast Cable
internet at a construction cost not to exceed $1,550.99 and a monthly rate of
$42. The motion was unanimously
approved.
REPORTS
Manager. Mr. Salisbury submitted a written report (a copy is attached to the Minutes).
Engineer. Mr. Shope distributed a written report (a copy is attached to the Minutes).
Solicitor. Mr. Yost had no report.
ADJOURNMENT
Mr. Dundworth moved, seconded by Mr. Steinmeier, to adjourn the meeting. The motion was unanimously approved. The meeting was adjourned at 9:46 p.m.
Respectfully submitted,
Gail A. Martin
Recording
Secretary