WEST HANOVER TOWNSHIP WATER & SEWER AUTHORITY

7901 JONESTOWN ROAD, HARRISBURG, PA 17112

TUESDAY, JUNE 21, 7 P.M.

REGULAR MEETING

CALL TO ORDER

Chairman Millard called the meeting to order at 7 p.m., followed by the Pledge of Allegiance.

ROLL CALL

Stephen L. Millard, Chairman

Donald L. Steinmeier, Vice Chairman

Kenneth L. Tyndale, Secretary/Treasurer

William A. LaDieu

PUBLIC COMMENT

No public comment was offered at this time.

PRESENTATION

Arondale Project. Richard Yingst of Yingst Homes and Forrest Troutman, Esq., were present to discuss this project.

Mr. Yingst stated that he was ready to move forward with the Arondale project, which had been held in abeyance for the past two to three years awaiting a resolution as to whether or not he could send the sewage to Lower Paxton. He further stated that there still appeared to be no resolution to the matter and that he was present at the West Hanover Township Authority’s meeting to request approval to send the sewage to West Hanover. Mr. Yingst added that he was concerned about Lower Paxton’s ongoing capacity problems.

Mr. Yingst said that, based on engineering studies, it appeared that the pump station in Bradford Estates and the pump station located at the Plumbers and Pipefitters would have to be upgraded by the time final build out of Arondale occurred. He asked the Authority to consider granting him a waiver to upgrade the pump station at Bradford Estates at the present time but added that by the time of final build out, if necessary, he would be willing to upgrade that pump station. He also requested that the Authority pay for any upgrade at the Plumbers and Pipefitters pump station, should it be needed in the future.

A brief discussed followed. By consensus, the Authority agreed that Mr. Shope should review the capacity at the pump stations at Bradford Estates and Plumbers and Pipefitters and report back with a recommendation.

APPROVAL OF MINUTES

May 17, 2005, Workshop Meeting. Mr. Tyndale moved, seconded by Mr. Steinmeier, to approve the May 17, 2005 Minutes from the workshop as distributed. The motion was unanimously approved.

May 17, 2005, Regular Meeting. Mr. Steinmeier moved, seconded by Mr. Tyndale, to approve the May 17, 2005 Minutes from the regular meeting as distributed. The motion was unanimously approved.

FINANCIAL REPORTS

Operating Expenses. Mrs. Martin reported that the pre-paid bill (those paid to meet due dates) totaled $14,400.38. Mrs. Martin also reported that the bills still pending for payment totaled $75,242.41.

Mr. Tyndale moved, seconded by Mr. Jones, to approve the pre-paid expenses in the amount of $14,400.38. The motion was unanimously approved.

Mr. Tyndale moved, seconded by Mr. Steinmeier, to approve the operating expenses in the amount of $75,242.41. The motion was unanimously approved.

OLD BUSINESS

Vermitech. Mr. Millard distributed a spreadsheet outlining how the cost of purchasing the Vermitech process could impact the monthly sewer rates. A lengthy discussed ensued.

Mr. Jones reported that he and Mr. Ankers would be meeting with Representative Ron Marsico on Thursday, June 23, to discuss the possibility of obtaining a grant. Mr. Yost stated that he reviewed the Letter of Intent, and it was ready for Mr. Millard’s signature. He also indicated that he would be working with Mr. Ankers to draft a contract for the Authority’s consideration at the July 12 meeting.

Update on Wells/Bolton/Slate Ridge Sewer Project. Mr. Salisbury reported that he was awaiting the paperwork from Gannett Fleming to close out the project. One final payment of approximately $1,500 will be due to Doli Construction.

Update on Swatara Capacity. Mr. Yost reported that the arbitration was progressing slowly.

Concerns Related to Millstone Sanitary Sewer Easement. Mr. Salisbury reported that work on the restoration of the sewer easement was progressing. He anticipated that it would be completed in the near future.

Update on GIS Mapping. Mr. Salisbury reported that this project has been completed. He distributed copies of the GIS map to the members. A question was raised as to whether or not manhole and pump station numbers could be added to the map. Mr. Salisbury will contact HRG.

Update on Letters to Residents in Arrears. Mr. Yost reported that he had no update. A brief discussion ensued regarding the memorandum from Mr. Salisbury and Mrs. Martin asking whether the Authority might wish to consider offering forgiveness of late charges/interest charges or offer a discount in an effort to clean up the remaining arrears. The members indicated that they were not interested in considering that approach at the present time.

Update on Contract for Outsourcing Sewer Billing to PA American Water. Mrs. Martin reported that the outsourcing was moving forward and that the first of the bills were due to be released by PA American Water Company the week of June 27, 2005.

Generator at the Treatment Plant. By consensus, it was agreed that no further consideration would be given to upgrading the generator at the treatment plant in the near future.

Influent Screen at Treatment Plant. Mr. Shope called the members’ attention to the proposal for engineering services that was distributed just prior to the meeting.

Mr. Tyndale moved, seconded by Mr. LaDieu, to accept the engineering proposal for design of the influent screen in the amount of $30,200. The motion was unanimously approved.

Additional Tapping Fees for Jo-Jo’s Pizza. Mr. Salisbury called the members’ attention to his memorandum advising that since Mr. Randazzo’s had the water leaks at Jo-Jo’s repaired, the water usage had exceeded the amount of EDUs already paid, but not enough to warrant any additional tapping fees at the present time. By consensus, the Authority agreed with this recommendation.

Mr. Salisbury stated that Mr. Randazzo still had not installed a grease trap at Jo-Jo’s Pizza located at 7747 Manor Drive. He added that approximately two years ago, the Township’s Code Administrator had issued a violation letter to Mr. Randazzo. At that time, Mr. Randazzo received approval from the Authority not to install a grease trap because he was going to construct an addition to his property and that one would be installed as part of that project. To date, that project has not occurred. Following a brief discussion, it was agreed that Mr. Salisbury should contact the Township’s Code Administrator and request that this matter be revisited.

Mr. Salisbury also called the members’ attention to a letter dated June 16, 2005 regarding a grease trap for Mr. Randazzo’s new restaurant to be located in the Shops at Bradford Estates. Mr. Salisbury reported that it was his understanding that the grease trap would be installed and ready for inspection by Friday, June 24, 2005. He also reported that the Authority had also received the $1,000 check to cover engineering costs in this matter.

NEW BUSINESS

Contract for Interruption of Public Water Service when in Arrears. Mr. Yost asked the Authority to table this matter until he had an opportunity to review the contract. By consensus, it was agreed to address this item at the July meeting.

Five-Year Financial Plan Update/537 Plan. Mr. Salisbury called the members’ attention to a copy of the Five-Year Financial Plan prepared by Gannett Fleming in 2003, as well as a copy of the material provided by HRG regarding the 537 Plan. A brief discussion followed. By consensus, it was agreed that the Authority could probably take on the Short Street and Houck Manor projects, if assigned by the Board of Supervisors. Providing public sewer to Holiday Park via a route other than that outlined in the document from HRG also was discussed.

Reduction in Letter of Credit for Winslett Phase II. Mr. Salisbury called the members’ attention to the memorandum included in their packets.

Mr. Jones moved, seconded by Mr. LaDieu, to reduce the Letter of Credit for Winslett Phase II from $35,360 to $5,304. The motion was unanimously approved.

Letters from Maryanne Yahn. Mr. Salisbury called the members’ attention to the letter from Maryanne Yahn included in their packets, as well as a second letter that was distributed just prior to the meeting.

PUBLIC COMMENT

No public comment was offered at this time.

CORRESPONDENCE

Mr. Salisbury called the members’ attention to the memorandum announcing that a joint workshop with the Board of Supervisors was scheduled for Monday, July 11, 2005, beginning at 6 p.m. to discuss the Act 537 Plan.

Mr. Millard asked Mrs. Martin to include the information for the PMAA Conference in the packet for July.

AUTHORITY MEMBER COMMENTS

Ken Tyndale. Mr. Tyndale raised a concern about the UCC inspections and the fact that a third party inspector may not always be available when needed. It was agreed that Mr. Salisbury should look into the possibility of having more than one UCC inspector available in the event of scheduling conflicts.

Bob Jones. Mr. Jones had no comments.

Don Steinmeier. Mr. Steinmeier had no comments.

Steve Millard. Mr. Millard had no comments.

Bill LaDieu. Mr. LaDieu had no comments.

ANY OTHER BUSINESS THAT MAY COME BEFORE THE AUTHORITY

White Birch Lane. Mr. Yingst advised that, as part of his Brookview project, a third entrance for the development would be from White Birch Lane. He added that he would be paving that road. During his discussions with some of the residents, the issue of public sewer was addressed. He stated that some would like to have public sewer and some would not.

A brief discussed ensued. It was agreed that the Authority should probably have a meeting with the residents from the six homes located on White Birch Lane regarding public sewer. It was also agreed that letters should be sent via Certified Mail to each resident requesting them to attend the meeting. A suggestion was made that the Authority should meet with the residents during a workshop session prior to the next regular meeting on July 19, 2005. Several of the Authority members indicated they had conflicts on July 19 and would not be able to attend the meeting.

Mr. Jones moved, seconded by Mr. Tyndale, to change the next meeting date from July 19, 2005 to July 12, 2005, with a workshop to be held at 6 p.m., followed by the regular meeting. The motion was unanimously approved.

Installment Agreement for Kokomo’s. Mr. Salisbury called the members’ attention to information he provided just prior to the meeting regarding the Installment Agreement for Kokomo’s. At the request of Mr. True, the Authority was billing Sean Barowski of Kokomo’s for the monthly payment of $3,422.14. The invoice sent to Mr. Barowski at the end of May showed the Installment Agreement to be in arrears for a total of $27,398.12. Mr. Barowski came into the Authority Office on June 21 and paid $6,000 towards the arrears and indicated he would be in within ten (10) days to pay an additional $6,000. A brief discussion followed during which it was agreed that the Authority’s agreement is with Mr. Yingst and Mr. True. To that end, they should be contacted regarding the arrears and asked to bring the payments current. It was further agreed that any future bills should be sent to Mr. Yingst and Mr. True only. Staff was directed to write a letter to Mr. Yingst and Mr. True outlining the Authority’s decision.

REPORTS

Manager. Mr. Salisbury provided a written report (a copy is attached to the Minutes).

Engineer. Mr. Shope provided a written report (a copy is attached to the Minutes).

Solicitor. Mr. Yost had nothing further to report.

ADJOURNMENT

Mr. Steinmeier moved, seconded by Tyndale, to adjourn the meeting. The meeting was unanimously approved. The meeting was adjourned at 10:15 p.m.

Respectfully submitted,

Gail A. Martin

Recording Secretary