WEST HANOVER TOWNSHIP WATER & SEWER AUTHORITY

7901 JONESTOWN ROAD, HARRISBURG, PA 17112

TUESDAY, JULY 12, 2005, 7 P.M.

REGULAR MEETING

CALL TO ORDER

Chairman Millard called the meeting to order at 7 p.m.

ROLL CALL

Stephen L. Millard, Chairman

Donald L. Steinmeier, Vice Chairman

Kenneth L. Tyndale, Secretary/Treasurer

Robert R. Jones

William A. LaDieu

PUBLIC COMMENT

Richard Yingst, Yingst Homes. Mr. Yingst stated that he was present to follow up on his discussion with the Authority on June 21, 2005 relative to the Arondale project. At that time, he had requested permission to send the sewage from Arondale to the treatment plant in West Hanover Township rather than wait for a decision to be made regarding the Township’s capacity at the Swatara treatment plant. Mr. Yingst agreed to upgrade the pump station at Bradford Estates but had asked for relief from upgrading Pump Station #6.

A brief discussion followed, during which it was agreed by consensus to grant Mr. Yingst relief from upgrading Pump Station #6. Further discussion ensued as to at what point Mr. Yingst should be required to upgrade the pump station at Bradford Estates.

Mr. LaDieu moved, seconded by Mr. Jones, to allow Mr. Yingst to connect the Arondale project to the pump station in Bradford Estates and that the pump station in Bradford Estates should be upgraded to 320 gallons per minute in accordance with a letter written by Gannett Fleming dated March 2, 2004 when Arondale reached 50 percent build out. The motion was unanimously approved.

Bonnie Parham, 7405 Slate Ridge Road. Ms. Parham was present to address the Authority regarding damage to her property that occurred during installation of the public sewer. She stated that the paved area in front of her property was damaged and had not been repaired. She also stated that she paid approximately $1,000 to have that area paved within the last year or so. The Authority reviewed several photographs that Ms. Parham provided. Mr. Tyndale explained that she should probably attend a Board of Supervisors’ meeting and address the issue with them, as the Township would be repaving the road during 2006. He further explained that the area she paved was in the public right-of-way. Following further discussion, Mr. Millard agreed to show the pictures to the Township’s roadmaster, Harold Harman, to ascertain if the area that was damaged could be repaired at the time the Township resurfaces the road during 2006. Mr. Millard said that he would contact Ms. Parham after he spoke to Mr. Harman. In the meantime, Ms. Parham said that she would attend a Board of Supervisors’ meeting to address the issue with them.

APPROVAL OF MINUTES

June 21, 2005, Regular Meeting. Mr. Tyndale moved, seconded by Mr. Steinmeier, to approve the June 21, 2005 Minutes as distributed. The motion was unanimously approved.

FINANCIAL REPORTS

Operating Expenses. Mrs. Martin reported that the pre-paid bill (those paid to meet due dates) totaled $17,228.88. Mrs. Martin also reported that the bills still pending for payment totaled $84,914.68.

Mr. Tyndale moved, seconded by Mr. LaDieu, to approve the pre-paid expenses in the amount of $17,228.88. The motion was unanimously approved.

Mr. Tyndale moved, seconded by Mr. Steinmeier, to approve the operating expenses in the amount of $84,914.68. The motion was unanimously approved.

OLD BUSINESS

Vermitech. Mr. Shope called the Authority’s attention to the Growing Greener Grant Application included with the packet. He stated that he needed some additional information in order to complete it. At this point in the meeting, the Authority took some time to review the Application and provide some information. The completed Application must be submitted no later than July 29, 2005.

By consensus, it was agreed to obtain letters from several entities expressing interest in the project. Mr. Shope will draft a letter to the Penn National Race Track and Mr. Millard will contact Becky Oller at East Hanover Township, to ascertain whether or not they might consider participating in the project by sending their sludge to West Hanover Township. Mr. Jones stated that he would obtain a letter from the greens keeper at the Colonial Country Club expressing their interest in using the product. Mr. Jones also stated that he and Shaun Ankers met with Representative Marsico, who was very interested in the project. A suggestion was made that perhaps Representative Marsico should be asked to write a letter in support of the project.

Mr. Salisbury reported that there was some concern over worm production. He advised that staff was working with Vermitech to determine what the problem might be.

Update on Wells/Bolton/Slate Ridge Sewer Project. Mr. Shope reported that the final paperwork was forwarded to Doli. Upon receipt of the signed paperwork, the final payment will be made and the project closed out.

Update on Swatara Capacity. Mr. Yost called the Authority’s attention to the Order signed by Dauphin County Judge Bruce Bratton ordering all parties to provide a list of three (3) potential arbitrators to the Court within 20 days of the date the Order was signed on June 28, 2005.

Concerns Related to Millstone Sanitary Sewer Easement. Mr. Salisbury advised there was no update on this issue.

Update on GIS Mapping. Mr. Salisbury reported that he will provide the numbers for the pump stations and manholes to HRG to be added to the GIS map.

Update on Letters to Residents in Arrears. The Authority briefly reviewed the arrears list.

Update on Contract for Outsourcing Sewer Billing to PA American Water. Mrs. Martin reported that the first billing was mailed by PA American Water Company during the week of June 27, 2005. Thus far, only a few problems have been encountered regarding billing and staff is working with PA American to resolve the issues. She also reported that Cheryl Disanti from PA American Water Company met with staff at the Authority Office earlier in the day to review the comprehensive reports that would be accessible to the Authority via the Internet.

Influent Screen at Treatment Plant. Mr. Shope reported that he is continuing to work on this issue.

NEW BUSINESS

Contract for Interruption of Public Water Service when in Arrears. Mr. Yost reported that, other than a few minor changes he would like to make, the contract was ready for signature.

Mr. Tyndale moved, seconded by Mr. Steinmeier, to authorize the Chairman to execute the contract with PA American Water Company subject to the changes suggested by the Solicitor. The motion was unanimously approved.

White Birch Lane Project. This matter was addressed during the workshop held at 6 p.m. At the conclusion of the workshop, the Authority voted unanimously to provide public sewer service to White Birch Lane.

Approval for Winslett – Phase IV. Mr. Jones moved, seconded by Mr. Steinmeier, to approve the final sanitary sewer plan for the Winslett – Phase IV project contingent upon the completion of the following outstanding items:

· A Sewer Extension Agreement must be executed.

· Following approval of the cost estimate, security must be posted within ten (10) days of the date of the approval letter.

· Shop drawings detailing the materials to be used in the construction of the gravity sewer and sanitary manholes must be submitted to the Authority for review by the Authority’s engineer.

The motion was unanimously approved.

PUBLIC COMMENT

No public comment was offered at this time.

CORRESPONDENCE

Mr. Salisbury briefly reviewed the correspondence included with the packet. A brief discussion was held relative to the PMAA Conference. Several Authority members expressed interest in attending. The members agreed to notify Mr. Salisbury by no later than July 22 if they wanted to attend so that the registration fee could be paid by August 2.

AUTHORITY MEMBER COMMENTS

Bob Jones. Mr. Jones had no comments.

Bill LaDieu. Mr. LaDieu had no comments.

Ken Tyndale. Mr. Tyndale had no comments.

Steve Millard. Mr. Millard had no comments.

Don Steinmeier. Mr. Steinmeier had no comments.

ANY OTHER BUSINESS THAT MAY COME BEFORE THE AUTHORITY

No other business came before the Authority.

REPORTS

Manager. Mr. Salisbury provided a written report (a copy is attached to the Minutes).

Engineer. Mr. Shope provided a written report (a copy is attached to the Minutes).

Solicitor. Mr. Yost reported that he was continuing to work with Shaun Ankers at Vermitech to finalize a contract.

ADJOURNMENT

Mr. Jones moved, seconded by Tyndale, to adjourn the meeting. The motion was unanimously approved. The meeting was adjourned at 8:35 p.m.

Respectfully submitted,

Gail A. Martin

Recording Secretary