WEST HANOVER TOWNSHIP WATER & SEWER AUTHORITY
7901 JONESTOWN ROAD, HARRISBURG, PA 17112
TUESDAY, OCTOBER 18, 2005, 7 P.M.
REGULAR MEETING
Chairman Millard called the meeting to order at 7 p.m.
Stephen L. Millard, Chairman
Donald L. Steinmeier, Vice Chairman
Kenneth L. Tyndale, Secretary/Treasurer
Robert R. Jones
William A. LaDieu
No public comment was offered at this time.
September 20, 2005 Regular Meeting. Mr. Jones moved, seconded by Mr. Tyndale, to approve the September 20, 2005 Minutes as distributed. The motion was unanimously approved.
Operating Expenses. Mr. Salisbury reported that the pre-paid bills (those paid to meet due dates) totaled $45,768. Mr. Salisbury also reported that the bills still pending for payment totaled $101,973.42.
Mr. Steinmeier moved, seconded by Mr. Tyndale, to approve the pre-paid expenses in the amount of $45,768. The motion was unanimously approved.
Mr. Tyndale moved, seconded by Mr. Steinmeier, to approve the operating expenses in the amount of $101,973.42. The motion was unanimously approved.
Vermitech. Mr. Millard reported that he was in contact with John Fox, the CEO of Vermitech. Mr. Fox indicated that he would like to finalize the agreement and requested that any unresolved issues be forwarded to him by October 21, 2005 so they could be addressed. Mr. Yost stated that he is continuing to work on the agreement. A lengthy discussed ensued regarding some of the conditions of the agreement.
Mr. Jones moved, seconded by Mr. Steinmeier, to reaffirm that the Authority was going to move forward with this project regardless of whether a grant is obtained or not. The motion was unanimously approved.
Update on Swatara Capacity. Mr. Yost reported that he would be meeting with the Mr. Rubendall of Keefer Wood Allen & Rahal, LLP on Thursday, October 20, 2005, at 9:30 a.m.
Concerns Related to Millstone Sanitary Sewer Easement. Mr. Yost reported that the agreement between the Township and S&A Homes was ready for signature. Mr. Millard indicated that there was still much work to be done to complete the sewer easement.
Influent Screen at Treatment Plant. Mr. Shope reported that he, as well as Mr. Millard and Mr. Salisbury, met with representatives from the manufacturer of the screen on September 28, 2005 to discuss several concerns. As a follow-up to that meeting, Mr. Shope presented the Authority with four options to consider. A lengthy discussion ensued. By consensus, it was agreed that the Authority members would meet at the treatment plant on Monday, October 31, 2005 at 7 a.m. to discuss the options in order to move forward with the project.
UCC Testing. Mr. Salisbury discussed certification requirements of the UCC. By consensus, the Authority members recommended that all Authority employees should sit for the exam.
Proposal from Fulton Bank. Mr. Salisbury reported that the Township has decided to move forward with the Fulton Bank proposal and that the Authority would be eligible to participate as well. Mr. Tyndale volunteered to provide the Authority staff with a contact person at Commerce Bank to determine what other options might be available.
2006 Draft Budget. Mr. Salisbury provided an overview of the draft budget. In response to several questions and concerns raised by members of the Authority, Mr. Salisbury agreed to make some adjustments. He will bring a revised budget back to the November meeting along with some recommendations.
Chesapeake Bay Initiative – 2010 Flow. Following a brief discussion, Mr. Shope agreed to provide Ed Corriveau of DEP with flow and connection information so that a 2010 flow could be determined.
Pump Station #13 Driveway. Mr. Salisbury called the members’ attention to the photographs included with their packets showing the resurfaced driveway at Pump Station #13. Mr. Salisbury indicated that he believed that it was unacceptable and that the contractor should be required to redo it. Following a brief discussion, Mr. Shope agreed to inspect the driveway. A letter will then be forwarded to the contractor requesting that it be resurfaced properly.
EMS Sewer Extension. Mr. Salisbury called the members’ attention to the memorandum included with their packets regarding the sewer extension that was done in order that South Central EMS could connect to the public sewer. The Authority paid $9,500 for the extension, following which South Central EMS contributed $1,500 to offset the cost paid by the Authority. Mr. Salisbury reported that it was his understanding that the property adjacent to South Central EMS, formerly known as Mione’s, has been sold. Mr. Salisbury asked the Authority to consider whether or not the new owners of the Mione property should be asked to make a one time contribute of $1,500 towards the extension or whether they should be asked to contribute $1,500 per EDU depending upon how the property would be developed.
Mr. Tyndale indicated that he was one of the principals who purchased the Mione property. He said that the developers would be more than willing to make a contribution of $1,500 toward the sewer extension. By consensus, the Authority members agreed.
No public comment was offered at this time.
Mr. Millard briefly reviewed the correspondence included with the packet.
Bob Jones. Mr. Jones had no comments.
Bill LaDieu. Mr. LaDieu had no comments.
Ken Tyndale. Mr. Tyndale had no comments.
Steve Millard. Mr. Millard had no comments.
Don Steinmeier. Mr. Steinmeier had no comments.
No other business came before the Authority.
Manager. Mr. Salisbury provided a written report (a copy is attached to the Minutes).
Engineer. Mr. Shope provided a written report (a copy is attached to the Minutes).
Solicitor. Mr. Yost had no additional report.
Mr. Jones moved, seconded by Mr. LaDieu, to adjourn the meeting. The motion was unanimously approved. The meeting was adjourned at 9:30 p.m.
Respectfully submitted,
Mark A. Salisbury
Assistant Secretary/Treasurer