West Hanover Township
Board of Supervisors' Minutes for 1999
Minutes
WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112
MONDAY, JANUARY 4 1999
REORGANIZATIONAL MEETING
CALL TO ORDER
The regular meeting of the West Hanover Township Board of Supervisors was called to order at 7:02 p.m. by Chairman
Gross, followed by the Invocation and Pledge of Allegiance.
ROLL CALL
Kenneth W. Gross
Neil R. Shatto, Jr.
Robert R. Jones
PUBLIC COMMENT
Beth Carricato, 699 Knight Road – Ms. Carricato asked
if anything has been resolved regarding the speed limit posting on Knight Road.
Mr. Jones stated that at the last meeting it was discussed but no decision has been reached.
Steve Millard, 7400 Wells Drive – Mr. Millard provided
the Board members with a handout and stated Mr. Jones had asked him to evaluate the Township’s accounting program
and submit a bid to get the accounting system up and running.
Chairman Gross suggested the proposal be reviewed and discussion held at a workshop meeting.
Mr. Shatto asked if Mr. Millard was suggesting the Township purchase new accounting software instead of using what
has already been purchased. Mr. Millard responded by stating "yes".
REORGANIZATION OF THE BOARD OF SUPERVISORS
A. Election of Chairman of the Board of Supervisors – Chairman Gross asked for a nomination for Chairman of the
Board.
Mr. Jones nominated Mr. Shatto for Chairman of the Board of Supervisors. Chairman Gross asked for any other nominations,
there being none he asked for a second. Hearing no second Chairman Gross stated the nomination of Mr. Shatto was
dropped.
Chairman Gross asked for any other nominations. Mr. Jones nominated Mr. Shatto for Chairman of the Board of Supervisors.
Chairman Gross asked for a second to the nomination. Mr. Shatto stated this puts him in an awkward position but
under the circumstances he seconded the nomination. Chairman Gross asked if there were any other nominations. There
being none the nominations were closed and a 2-1 vote resulted with Mr. Jones and Mr. Shatto voting in favor and
Mr. Gross voting nay.
Chairman Gross stated the motion dropped for lack of a quorum. Mr. Jones questioned the reason the vote could not
pass. Chairman Gross stated the Board of Supervisors must have three votes in favor in order to pass anything.
Mr. Jones read from Robert’s Rules of Order, which states "A quorum is an assembly of a number needed to transact
business, unless there is a special rule to the contrary a quorum of every assembly is the majority of all members.
A small number for a quorum is necessary for a large group, only a small percentage must ever be at the meeting.
Although a quorum may transact any business it is best not to transact important business unless the meeting has
fair attendance, more than a quorum, or unless previous notice of the proposed action has been given to act by
unanimous consent, at least a quorum has to be present."
Chairman Gross stated the solicitor informed him that when it comes to the Board of Supervisors there must be three
votes to pass, regardless of how many members are present.
Mr. Shatto stated the Second Class Township Code requires that a Chairman, Vice-Chairman, and Secretary/Treasurer
be elected at the first meeting of the year.
Mr. Young, Chairman Water and Sewer Authority, stated the Authority was confronted with the same issue last year
and research showed the majority of the Board must be present. Mr. Young suggested that since some doubt exist,
in regards to proper procedure, a special meeting be called later in the month to deal with the reorganization.
Mr. Jones added that Second Class Township Code states a quorum is three members.
Chairman Gross explained a 2-1 vote is not a majority of a Board consisting of five members.
ADJOURNMENT
By consensus the Board agreed no business could be conducted and the meeting was adjourned at 7:20 p.m.
Respectfully Submitted,
Neil R. Shatto, Jr.,
Secretary/Treasurer
Transcribed by: J. Hoepfer
Administrative Assistant
WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112
MONDAY, JANUARY 11, 1999
REORGANIZATIONAL MEETING
CALL TO ORDER
The regular meeting of the West Hanover Township Board of Supervisors was called to order at 7:02 p.m. by Chairman
Gross, followed by the Pledge of Allegiance.
ROLL CALL
Kenneth W. Gross
Neil R. Shatto, Jr.
Robert R. Jones
Michael Bailey
PUBLIC COMMENT
Frank Duschek, 7649 Jonestown Road – Mr. Duschek expressed
his concern with icy conditions regarding emergencies which may occur at homes where elderly or disabled residents
live.
Mr. Albert assured Mr. Duschek that in the event of an emergency in an adverse weather situation Township crew
would be dispatched to be ensure emergency access to the site is possible.
Mr. Duschek asked that anti-skid material be made available to residents to help themselves keep their driveways
open. Mr. Duschek also suggested residents be allowed to pick up and spread the materials themselves.
Axel Walsen, Farmdale Avenue – Mr. Walsen commented
that there is a senior citizen van that can aid elderly residents in getting to medical appointments, shopping,
etc.
Richard McNeal, 631 Walnut Avenue – Mr. McNeal stated
that in 1977 there was a bad snow and a resident from on top of the mountain called in an emergency. Township crew
was call out to open up the private lane and discovered there was no emergency, the residents just wanted the lane
open so they could get out to the movies. Mr. McNeal added that whenever a fire truck is called out Mr. Albert
dispatches a truck with cinders or whatever is needed to provide access for emergency vehicles.
REORGANIZATION OF THE BOARD OF SUPERVISORS
ELECTION OF CHAIRMAN OF THE BOARD OF SUPERVISORS
Mr. Gross opened the floor for nominations for Chairman of the Board of Supervisors. Mr. Bailey nominated Robert
R. Jones, for Chairman of the Board. Mr. Gross seconded the nomination. With no further nominations, the nominations
were closed and the Board unanimously elected Robert R. Jones as Chairman of the Board of Supervisors for 1999.
ELECTION OF VICE CHAIRMAN OF THE BOARD OF SUPERVISORS
Chairman Jones opened the floor for nominations for Vice Chairman of the Board of Supervisors. Mr. Bailey nominated
Neil R. Shatto, Jr., for Vice Chairman of the Board of Supervisors. Chairman Jones seconded the nomination. With
no further nominations, the nominations were closed and the Board unanimously elected Neil R. Shatto Jr., as Vice
Chairman of the Board of Supervisors for 1999.
APPOINTMENT OF SECRETARY/TREASURER OF THE BOARD OF SUPERVISORS
Chairman Jones opened the floor for nominations for Secretary/Treasurer of the Board of Supervisors. Mr. Shatto
nominated Michael R. Bailey as Secretary/Treasurer of the Board of Supervisors. Mr. Gross seconded the nomination.
With no further nominations, the nominations were closed and the Board unanimously elected Michael R. Bailey as
Secretary/Treasurer of the Board of Supervisors for 1999.
TREASURER’S BOND LIMIT
Chairman Jones asked for a motion setting the Treasurer’s Bond Limit at $300,000. Mr. Gross moved, seconded by
Mr. Shatto, to set the Treasurer’s Bond Limit at $300,000. The motion passed unanimously.
RESOLUTION 1999-1, APPOINTMENT OF TOWNSHIP SOLICITOR
Mr. Shatto moved, seconded by Mr. Bailey, to appoint the firm of Yost and Davidson as Township Solicitor for the
year 1999. The motion passed 3-1 with Mr. Gross voting nay. A copy of Resolution 1999-1 is attached hereto.
RESOLUTION 1999-2, APPOINTMENT OF TOWNSHIP ENGINEER
Mr. Bailey moved, seconded by Mr. Gross, to appoint the firm of Herbert, Rowland and Grubic Inc. as Township Engineer
for the year 1999. The motion passed unanimously. A copy of Resolution 1999-2 is attached hereto.
RESOLUTION 1999-3, APPOINTMENT OF TOWNSHIP SEWAGE ENFORCEMENT OFFICER
Mr. Bailey moved, seconded by Mr. Shatto, to appoint the firm of Light-Heigel and Associates as Sewage Enforcement
Officer for the year 1999. The motion passed unanimously. A copy of Resolution 1999-3 is attached hereto.
RESOLUTION 1999-4, APPOINTMENT OF TOWNSHIP AUDITOR
Mr. Bailey moved, seconded by Mr. Shatto, to appoint the firm of Grace, Reed and Kreider as Auditor for 1999. The
motion passed unanimously. A copy of Resolution 1999-4 is attached hereto.
RESOLUTION 1999-5, APPOINTMENT OF DEPOSITORY
Mr. Gross moved, seconded by Mr. Shatto, to appoint Fulton Bank as the official depository for Township funds for
1999. The motion passed unanimously. A copy of Resolution 1999-5 is attached hereto.
RESOLUTION 1999-6 ESTABLISH TOWNSHIP HOLIDAYS
Mr. Bailey moved, seconded by Mr. Shatto to adopt Resolution 1999-6 designating 1999 holidays for the Township.
The motion passed unanimously. A copy of Resolution 1999-6 is attached hereto.
RESOLUTION 1999-7, AUTHORIZATION FOR PAYMENT OF EXPENSES
Mr. Gross moved, seconded by Mr. Bailey, to adopt Resolution 1999-7 authorizing payment in advance of the following
types of expenditures: utility bills, rent, payroll and other items where there is a discount for early payment
or to avoid penalty. The motion passed unanimously. A copy of Resolution 1999-7 is attached hereto.
RESOLUTION 1999-8, AUTHORIZATION FOR SIGNATURES
Mr. Shatto moved, seconded by Mr. Bailey, to adopt Resolution 1999-8 authorizing the Chairman, Vice-Chairman and
Secretary/Treasurer to sign checks and conduct other transactions on the Fulton Bank Account for the year 1999.
The motion passed unanimously. A copy of Resolution 1999-8 is attached hereto.
APPOINTMENT TO VACANCY BOARD
Mr. Gross moved, seconded by Mr. Shatto, to appoint Joe Manmiller to the Vacancy Board for 1999. The motion passed
unanimously.
APPOINTMENT OF ZONING HEARING BOARD SOLICITOR
Mr. Shatto moved, seconded by Mr. Bailey, to appoint P. Daniel Altland of the law firm of Mette, Evans and Woodside
as Solicitor for the Zoning Hearing Board for 1999. The motion passed unanimously.
COMPENSATION FOR ZONING HEARING BOARD MEMBERS
Mr. Bailey moved, seconded by Mr. Shatto, to set the compensation for the Zoning Hearing Board members at a rate
of $25.00 per hearing. The motion passed unanimously.
ESTABLISH 1999 MEETING SCHEDULE
On a motion by Mr. Gross, seconded by Mr. Bailey, the Board unanimously approved the establishment of the following
meeting schedule for West Hanover Township for 1999.
Location:
West Hanover Township Municipal Building
7171 Allentown Boulevard
Harrisburg, PA 17112
The West Hanover Township Board of Supervisors will meet at 7:00 p.m. to conduct township business on the first
and third Mondays of each month. Any meeting dates, which fall on an observed legal holiday will be moved to Tuesday
evening. Workshop meetings will be held on the second Monday as needed.
The Auditors meet on Tuesday immediately following the first regular January Board of Supervisors meeting.
The West Hanover Township Environmental Advisory Council will meet at 7:00 p.m. on the second Wednesday of each
month.
The West Hanover Parks and Recreation Board will meet at 7:00 p.m. on the fourth Wednesday of each month. Workshop
meetings will be on the first Wednesday, as needed.
The West Hanover Township Planning Commission will meet at 7:00 p.m. on the third Thursday of each month.
The West Hanover Township Water and Sewer Authority will meet at 7:00 p.m. on the third Tuesday of each month.
The West Hanover Township Zoning Hearing Board will meet at 6:30 p.m. on the second Thursday of each month as needed.
MILEAGE REIMBURSEMENT FOR 1999
Mr. Bailey moved, seconded by Mr. Shatto, to set the mileage reimbursement rate at 30 cents per mile for 1999.
The motion passed unanimously passed.
DELEGATES TO STATE ASSOCIATION OF TOWNSHIP SUPERVISORS CONVENTION
Mr. Bailey moved, seconded by Chairman Jones, to appoint the Board of Supervisors with Mr. Shatto the designated
voting member, as delegates to the Pennsylvania State Association of Township Supervisors Convention for 1999.
The motion passed unanimously.
APPROVAL OF MINUTES
The minutes of the regular meeting of December 21, 1998 were approved on a motion by Mr. Bailey, seconded by Mr.
Gross. The motion passed unanimously.
The minutes of the reorganization meeting of January 4, 1999 were approved on a motion by Mr. Shatto, seconded
by Chairman Jones. The motion passed with Mr. Bailey abstaining.
TREASURER’S REPORT
Receipts: General Fund Receipts: $47,610.78
Vouchers: Total vouchers presented for payment: $7,761.12
Mr. Bailey moved, seconded by Mr. Gross, to pay the vouchers. The motion passed unanimously.
Payroll: For the pay period 12/17/98 to 12/30/98
Gross Township: $11,312.80 Net: $8,553.55
Gross Water & Sewer Authority: $3,755.55 Net: $2,978.83
Mr. Gross moved, seconded by Mr. Bailey, to pay the payroll. The motion passed unanimously.
General Fund Balance: $364,506 Liquid Fuels Balance: $137,027
OLD BUSINESS
A. Appointments to Boards/Commissions – Mr. Gross made a motion to table appointments to Boards and Commissions
until the Board Members have an opportunity to discuss the appointments in executive session. The motion to table
was seconded by Mr. Shatto. The motion passed unanimously.
NEW BUSINESS
A. Taxpayer Bill of Rights – Motion to Adopt Notices and Procedures – Mr. Gross stated the Bill of Rights has been
approved by the solicitor and moved, seconded by Mr. Bailey, to Adopt the Taxpayers Bill of Rights. The motion
passed unanimously.
Mr. Shatto moved, seconded by Mr. Gross to appoint Mr. David Doyle, Central Dauphin Area Income Tax Executive Director,
as hearing officer. The motion passed unanimously.
REPORTS
A. Solicitor – None
B. Engineer – Absent
C. Jim Albert, Roadmaster – Mr. Albert reported that the Fire Hydrants that needed the new fittings are now in
service.
Mr. Albert stated he ordered 500 tons of road salt at a cost of $19,000. Street sweepings to be used as anti-skid
are available for public use on private drives at the Township Public Works Building. Mr. Albert added this is
and has been the policy of the Township for many years. Mr. Albert stated residents are welcome to come and get
salt in buckets, however, truckloads are not allowed.
Mr. Albert asked for a copy of the Management Agreement with the Water and Sewer Authority in order to ascertain
and clarify his responsibilities to them. Mr. Gross suggested a Workshop session to discuss the issue.
Lastly, Mr. Albert requested an executive session for staff to discuss personnel matters with the Board of Supervisors.
Chairman Jones announced he would like to see a semi-annual and annual meeting set up to meet with employees each
year as a means to have an open dialog with employees.
An executive session meeting was set for Wednesday, January 13, 1999 to begin at 6:00 p.m.
Chairman Jones thanked the Road Crew for their excellent work keeping the roads open and clear.
D. Janet Hardman, Codes and Zoning Administrator – No report.
SUPERVISORS COMMENTS
Bob Jones – Chairman Jones thanked the supervisors for their vote of confidence in electing him as Chairman. Chairman
Jones challenged the Board Members to work together as one body for the betterment of the Township over the next
year.
Chairman Jones suggested that in the next executive session long range and short range goals should be identified
and established. Chairman Jones added that short term goals should include the sewer capacity in the Swatara Treatment
Plant and the Townships own sewer debt.
Chairman Jones stated the Comprehensive Plan will be revised this year and suggested looking at current zoning
issues.
Neil Shatto – Mr. Shatto stated the water line has been run in front of the Township Building and Mr. Albert, Roadmaster,
has been directed to obtain estimates from plumbers to run the line into the municipal building.
Mr. Albert explained the Water Company does not recommend using the existing plastic pipe to run the water into
the building, and recommended estimates be obtained to run copper pipe, which will be more expensive, however it
is best to go with new piping if the Township should ever decide to add a sprinkler system to the Township Building.
Considerable discussion ensued regarding the type of connection and piping to be used at the Township Building.
By consensus the Board agreed to authorize Mr. Albert to obtain estimates to run the new piping into the Township
Building.
ADJOURNMENT
The meeting adjourned at 8:04 p.m.
Respectfully Submitted,
Michael Bailey
Secretary/Treasurer
Transcribed by: J. Hoepfer
Administrative Assistant
CALL TO ORDER
The regular meeting of the West Hanover Township Board of Supervisors was called to order at 7:02 p.m. by Chairman
Jones, followed by the Invocation and Pledge of Allegiance.
ROLL CALL
Robert R. Jones
Neil R. Shatto, Jr.
Kenneth W. Gross
Michael Bailey
Earl B. Hoffman, Sr.
Chairman Jones announced the Board held an executive session from 6:00 p.m. to 7:00 p.m. to discuss personnel issues.
Mr. Hoffman and Mr. Gross did not attend the executive session.
Chairman Jones welcomed Mr. Jon Yost, back to the Township as Solicitor for 1999.
PUBLIC COMMENT
Beth Carricato, 699 Knight Road – Ms. Carricato asked
for the status of the survey on the Comprehensive Plan.
Chairman Jones stated well over 500 hundred surveys have been received and are still being accepted.
Ms. Hardman, Codes and Zoning Administrator, reported that discussion regarding tabulation of the surveys will
take place at the Planning Commission Meeting on Thursday, January 21, 1999.
Steve Millard, 7400 Wells Drive – Mr. Millard commented
that old business on the Board’s agenda does not remain on the agenda until it is resolved. Mr. Millard also commented
that all Workshop minutes have not been transcribed.
Mr. Millard suggested that the recorder used to record the minutes be replaced.
Chairman Jones agreed that new business on the agenda that has not been resolved, goes under old business and continues
there until the matter is resolved.
Chairman Jones asked Mr. Yost if minutes should be taken at workshop meetings. Mr. Yost responded by stating it
is appropriate to take minutes at every public meeting.
Mr. Shatto added that workshop minutes have been done in the past, however, he cannot say each and every meeting
had minutes transcribed.
Chairman Jones recommended all meetings have the recorder running and if there is substantial discussion, minutes
should be transcribed in order to have a written record. All Board members agreed.
Mr. Hoffman moved, seconded Shatto, that the audio system in the Township Building be updated. The motion passed
unanimously. Mr. Shatto agreed to look into the matter and obtain pricing for replacing the audio system including
microphones for the Township staff table.
APPROVAL OF MINUTES
The minutes of the January 11, 1999 Special Reorganization Meeting were approved on a motion by Mr. Bailey, seconded
by Mr. Shatto. The motion passed with Mr. Hoffman abstaining.
TREASURER’S REPORT
Receipts: General Fund Receipts: $13,259.80
Vouchers: Total vouchers presented for payment: $58,442.10
Chairman Jones reported that the contribution to the Township Employee’s Pension Plan, in the amount of $22,221.90,
has been made.
Mr. Bailey moved, seconded by Mr. Shatto, to pay the vouchers. The motion passed with Mr. Hoffman abstaining.
Payroll:
For the pay period 12/31/98 to 1/13/99
Gross Township: $16,645.04 Net: $12,134.70
Gross Water & Sewer Authority: $3,755.55 Net: $2,978.82
Mr. Gross moved, seconded by Mr. Hoffman, to pay the payroll. The motion passed unanimously.
General Fund Balance: $337,232.00 Liquid Fuels Balance: $137,549.00
PLANNING COMMISSION REPORTS AND PLANS
A. #98.016 MF/SB, Richard C. Newcomer, 7869 Moyer Road, tax parcel #68-015-057 – Ms. Hardman reported that this
is a minor final subdivision and is actually a re-division which involves changing of the property line.
Motion #1
Mr. Shatto moved, seconded by Mr. Hoffman, for the Richard C. Newcomer minor final subdivision plan #98.016 that
the Board of Supervisors waive the West Hanover Township Subdivision and Land Development Ordinance for preliminary
plan requirements, driveway profiles, contours at 2’ intervals, providing an erosion and sedimentation control
plan, providing a stormwater management plan, wetland delineation and direct the Planning Commission memorandum
be incorporated into and made part of this motion. The motion passed unanimously.
Motion #2
Mr. Bailey moved, seconded by Mr. Shatto, to approve minor final subdivision plan #98.016 of Richard C. Newcomer,
tax parcel #68-015-037 contingent upon approval of:
· Verification of survey monuments and markers by the Township Engineer
· Approval of the Form B Non-Building waiver by the Sewage Enforcement Officer
The motion passed with Mr. Hoffman abstaining.
OLD BUSINESS
A. Appointments to Boards/Commissions – Chairman Jones announced that several vacancies exist on Township Boards
and Commissions.
1. Environmental Advisory Board – Mr. Bailey moved, seconded by Mr. Shatto, to re-appoint Patti Estheimer and Robert
Garland to a three year term on the Environmental Advisory Council and to fill the existing vacancy with Eileen
Smink.
Mr. Gross asked that the vote on the appointments be made one at a time.
Mr. Bailey rescinded the motion followed by Mr. Shatto rescinding the second.
Mr. Bailey moved, seconded by Mr. Shatto, to re-appoint Patti Estheimer to a three year term on the Environmental
Advisory Council. The motion passed unanimously.
Mr. Bailey moved, seconded by Mr. Shatto, to re-appoint Robert Garland to a three year term on the Environmental
Advisory Council. The motion passed 3-2 with Mr. Gross and Mr. Hoffman voting nay.
Mr. Bailey moved, seconded by Mr. Shatto, to appoint Eileen Smink to fill the unexpired vacancy to 12/31/00 on
the Environmental Advisory Council. The motion passed 4-1 with Mr. Hoffman voting nay.
2. Park and Recreation Board – Chairman Jones announced two vacancies exist on the Park and Recreation Board.
Mr. Shatto moved, seconded by Mr. Bailey, to appoint Dan Snow to fill the vacancy of the unexpired term on the
Park and Recreation Board to 12/31/02. The motion passed 4-1 with Mr. Hoffman voting nay.
3. Planning Commission – Chairman Jones announced two terms have expired on the Planning Commission.
Mr. Shatto moved, seconded by Mr. Bailey, to appoint Jim Zeiders to the Planning Commission to fill the vacancy
left by Patti Estheimer, which expired 12/31/98. The motion passed 3-2 with Mr. Gross and Mr. Hoffman voting nay.
Mr. Bailey moved, seconded by Mr. Shatto, to re-appoint Robert Green to the Planning Commission for a four year
term. The motion passed 3-2 with Mr. Gross and Mr. Hoffman voting nay.
Chairman Jones stated the appointment to the Water and Sewer Authority will take place at another meeting.
Chairman Jones announced there is a vacancy on the Zoning Hearing Board and asked that anyone interested in serving
submit a resume and letter of interest.
B. Knight Road Speed Limit Study – Mr. Gross stated that a new law will be going into effect and after February
19, 1999 the Township will be allowed to post their own speed limit signs without hiring an engineer to do a traffic
study. Mr. Gross stated he believes the Knight Road issue falls under the new legislation guidelines.
Mr. Yost suggested checking legislation closer before making a decision. Mr. Yost stated he will report on this
issue at the next regular meeting.
By consensus the Board agreed to table the Knight Road Speed Limit issue until the next regular meeting in order
to allow Mr. Yost time to review legislation pertaining to the new law.
NEW BUSINESS
A. Resolution 1999-9 Emergency Operations Plan – Mr. Shatto expressed his concern with the wording of Appendix
2 contained in the Emergency Operations Plan. Mr. Shatto continued by stating Mr. Albert, Roadmaster, has a water
tank truck and equipment for digging up sewer lines. Mr. Shatto stated his concern is if there is an emergency
that covers a wide area of the Township, the road crew could have their hands full with other problems and may
be unavailable to assist at full capacity.
Mr. Shatto suggested utilizing another source to assist in this type of emergency and asked that the wording in
Appendix 2 be amended to assure no one has the understanding that Mr. Albert has the responsibility to pull his
crew off other emergency duties and assist with the sewer line.
Mr. Yost recommended Resolution 1999-9 be adopted with the condition Appendix 2 is amended to indicate that Mr.
Albert and his crew would respond only if available.
Motion
Mr. Shatto moved, seconded by Mr. Hoffman, to adopt Resolution 1999-9 Emergency Operations Plan with the condition
that Appendix 2 be amended to state Mr. Albert and his crew will be used only if they are available. The motion
passed unanimously.
B. #1999.01 Rezoning Request, Richard Yingst, Sarhelm Road – Ms. Hardman explained the a date for a public hearing
must be set and the rezoning request referred to the West Hanover Township Planning Commission and Dauphin County
Planning Commission for review and recommendations.
Motion
Mr. Bailey moved, seconded by Mr. Gross, to refer rezoning request #1999.01 of Richard Yingst to the West Hanover
Township Planning Commission and Dauphin County Planning Commission for review and recommendations and set the
date of March 15, 1999 for a public hearing at 7:15 p.m. The motion passed unanimously.
C. Appointment of Acting Township Manager – Chairman Jones reported that the Township has been without a manager
for a number of months and recommended appointing Janet Hardman, Codes and Zoning Administrator, as acting Township
Manager. Chairman Jones stated advertising will take place immediately for the position of Township Manager. Chairman
Jones added that Ms. Hardman has requested a salary of $3,000 per month to handle both positions.
Motion
Mr. Bailey moved, seconded by Mr. Shatto, to appoint Janet Hardman to the position of acting Township Manager at
a salary of $3,000.00 per month for a term as long as the Supervisors feel necessary.
Mr. Gross expressed concern about how this appointment will effect the codes and zoning position.
Mr. Shatto reported that the Solicitor has asked that it be made clear that the salary mentioned includes the responsibility
for both the manager position and codes and zoning position. Chairman Jones stated the $3,000.00 per month is a
combined salary for both positions.
Mr. Hoffman expressed his concern with over burdening Ms. Hardman with responsibility for both positions.
Ms. Hardman informed the Board that during the winter months the work in the Codes and Zoning Office slows down
considerably and stated she feels she is capable of handling both positions at this time.
Mr. Shatto added that Ms. Hardman has taken on additional managerial duties since the Township Manager left.
Chairman Jones reported an ad for Township Manager will run in the March addition of the Township Supervisors Magazine
and an ad will run in the Patriot News in February. A search committee will be established involving five members
appointed from the Township. The job of the search committee will be to filter through the resumes received and
narrow down the selections for interviews. The committee will then recommend those individuals to the Board of
Supervisors for interviews. The goal is to have a Township Manager on board by Spring.
The motion passed 3-2 with Mr. Hoffman and Mr. Gross voting nay.
REPORTS
A. Solicitor – None
B. Engineer – Absent
C. Jim Albert, Roadmaster – Chairman Jones informed the Board that Mr. Albert was ill and could not be in attendance
tonight. Chairman Jones complimented the entire road crew for the job they have done on the roads during the recent
adverse weather conditions.
Mr. Shatto also commended Mr. Albert and his crew on their efforts during the recent storms.
Mr. Shatto reported he and Mr. Albert conducted an inspection on the lighting and glare from Speedco located on
Linglestown Road. Mr. Shatto expressed his appreciation to Mr. Albert for his assistance on the inspection of the
adjustment of the lights at Speedco to prevent glare on Linglestown Road and Fairville Avenue.
D. Janet Hardman, Codes and Zoning Administrator – Ms. Hardman reported that she would like to discuss what action
the Board wants to take on a few pending zoning violations.
Chairman Jones directed Ms. Hardman to provide Mr. Yost with a copy of the Knight Road inspection conducted by
HRG.
SUPERVISORS COMMENTS
None.
ADJOURNMENT
The meeting adjourned at 7:50 p.m.
Respectfully Submitted,
Michael Bailey
Secretary/Treasurer
Transcribed by: J. Hoepfer
Administrative Assistant
CALL TO ORDER
Chairman Jones, followed by the Invocation and Pledge of Allegiance called the regular meeting of the West Hanover
Township Board of Supervisors to order at 7:00 p.m.
ROLL CALL
Robert R. Jones
Neil R. Shatto, Jr.
Kenneth W. Gross
Michael Bailey
PUBLIC COMMENT
Pat Cassel, 201 Oak Grove Road – Ms. Cassel had three
questions, why is there no American and/or State flag in the lower level conference room where meetings are held?
Jim Albert, Roadmaster - reported that the flags were removed for painting of the room, and would be put back.
Ms. Cassels next question was when meetings are held down stairs and people park on the upper parking level, there
are no lights on the steps to the left side of the building.
Mr. Albert reported that there is a dusk-to-dawn light, but there should be another light in the corner. Chairman
Jones asked Mr. Albert to get an estimate to install a new light.
Ms. Cassels third question, referenced the water line being installed along Route 22, is it going any further than
the Byers property and why was it stopped there?
Chairman Jones said for now the line will stop where its at, he called Mike Salvo from the Water Co. on Friday,
to find out when they are going to continue the line, but has not heard anything as yet.
Larry Suhr, 7010 Fishing Creek Valley Road – commented
that the township spent $16,000 or $17,000 for a computer program to do the billing for the township, he understands
it is here but not being used.
Chairman Jones said that another secretary was being hired that will be capable of using the new program.
Don Steinmeier, 11 N. Fairville – asked that the Board
of Supervisors send correspondence to Representative Marsico, State Senator Piccola and Gov. Ridge, requesting
that they send $12 Million, (of the $600 Million that the state is giving to private sectors for the new sports
stadiums), to West Hanover Township to pay off the debt for the mandated public sewer.
Chairman Jones directed Ms. Hardman to work with Mr. Yost, Township Solicitor to send letters to these Government
officials.
Steve Millard, 7400 Wells Drive – Mr. Millard feels
that due to the conflict between the Water & Sewer Authority and the Board of Supervisors, the residents of
the township are not getting things done to their liking. He feels that to solve these problems they will have
to sit down at a meeting and resolve these issues.
Chairman Jones is trying to set up a meeting to work through these problems. He believes it’s a matter of interpretation.
John Carricato, 699 Knight Road, - Mr. Carricato asked
if this meeting would be open to the public?
Chairman Jones replied "absolutely". After a brief discussion, a meeting was scheduled for Tuesday, February
16 at 6:30.
Linda Turns, 8000 Rabbit Lane – Ms. Turns commented
that she feels that a disservice is being done to the residents of this township by publishing the names of those
who have not hooked-up to sewer, or those who have unpaid bills.
Chairman Jones thanked everyone for coming forward and participating in the public comments.
Chairman Jones said the joint meeting of the Sewer Authority and the Board of Supervisors will have to be advertised
in the newspaper with the time and date. This meeting will be to pay the vouchers and payroll, and will have public
comment sessions available at the beginning and at the end of the meeting.
APPROVAL OF MINUTES
Chairman Jones announced that there was an Executive session held tonight from 6:00 p.m. to 7:00 p.m. to discuss
personnel issues, in attendance were Chairman Jones, Mr. Shatto, Mr. Bailey and solicitor Mr. Yost. Not in attendance
were Mr. Gross and Mr. Hoffman.
Mr. Gross said he would like to have the minutes of the January 19, 1999 meeting changed, to reflect that Ken Gross
and Earl Hoffman were not present. Mr. Bailey, seconded by Mr. Shatto, as amended approved the minutes on a motion.
The motion was passed unanimously.
TREASURER’S REPORT
Receipts: General Fund Receipts: $37,425.72
Vouchers: Total vouchers presented for payment: $40,851.45
Mr. Shatto moved, seconded by Mr. Bailey, to pay the vouchers. The motion passed with Mr. Gross abstaining on the
Fleet Electric bill.
Payroll: For the pay period 01/14/99 to 01/27/99
Gross Township: $15,260.18 Net: $11,300.12
Gross Water & Sewer Authority: $3,755.55 Net: $2,978.85
Mr. Gross moved, seconded by Mr. Shatto, to pay the payroll. The motion passed unanimously.
General Fund Balance: $303,927.93 Liquid Fuels Balance: $137,549.67
PLANNING COMMISSION REPORTS AND PLANS
No reports
OLD BUSINESS
A. Appointments to Boards/Commissions –
Chairman Jones had a resume from Mr. Robert Garland for the Water and Sewer Authority. Mr. Bailey made a motion
to appoint Mr. Garland to the Water and Sewer Authority seconded by Mr. Shatto. The motion passed 3 to 1, with
Mr. Gross voting nay.
Chairman Jones announced that there are still openings on the Zoning Hearing Board, Environmental Advisory Council,
and the Park and Recreation Board.
B. Knight Road Speed Limit Study – Mr. Yost reported that the Act 151 will not help the Township in this case,
because of a different set of standards, but Penn Dot has not yet determined which local roads will qualify. If
you want that speed limit reduced, you will need a Traffic study completed then the traffic study will determine
if the speed limit can be lower. Estimate for traffic study is $600.00.
Mr. Carricato asked what the speed limit on Knight road is since it is not posted. Mr. Yost stated that it would
be 55 mph based on the vehicle code. Mr. Carricato expressed that he hopes nothing happens on that road until Feb.
19 when the law will be passed.
Mr. Bailey feels the Board should go ahead with the traffic study.
Mr. Carricato doesn’t feel the taxpayers should pay again for a traffic study that include Sight distance measurements.
Chairman Jones said if we were going to lower the speed limit, the Township will have to do a traffic study or
the State will have to tell us its not necessary.
Chairman Jones asked Ms. Hardman to contact the Township Engineer to see if the cost can be reduced, if not Ms.
Hardman is to proceed with the $600.00 fee. Mr. Shatto made a motion and Mr. Bailey seconded it. Motion carried
3-1, with Mr. Gross voting nay.
C. Parking Amendment, Article 22 – Vote to Hold Public Hearing and refer to DCPC for review – Mr. Bailey moved,
seconded by Mr. Shatto to set a public hearing date of March 15, 1999 at 7:45 p.m. and refer it to the Dauphin
County Planning Commission for a recommendation, it was passed unanimously.
D. Sound System – Township Municipal Building – Mr. Shatto stated he is looking into a new recorder that will tape
an entire meeting and receive the input from the amplifier.
Chairman Jones asked where we stand in regards to bringing the water line into the Township building. Mr. Albert
is working on this and will have more information at the next meeting.
NEW BUSINESS
A. #1998.03 - Rezoning Request, Rustrum Realty, Manor Drive & Route 39 – Mr. Bailey moved, and seconded by
Mr. Shatto to set a public hearing date of April 15, 1999 at 7:15 p.m., and send it to Dauphin County Planning
Commission for a recommendation. The motion passed unanimously.
B. Mowing Bids – Authorization to Advertise – Mr. Bailey made a motion to advertise for bids for mowing of Township
parks and properties, seconded by Mr. Shatto. The motion carried unanimously.
C. Assistant Secretary/Treasurer – Pat Schildt has been interviewed by the Supervisors, and has gone down to Steelton
to review the accounting program. Ms. Schildt would be hired at a rate of $11.00 an hour and would need no hospitalization.
A motion was made to hire Ms. Schildt as a Secretary by Mr. Bailey and seconded by Chairman Jones. Motion carried
with Mr. Gross voting nay.
D. Workshop meeting with Act One Engineering – Mr. Cieri, Act One Consulting requested a workshop meeting with
the Board of Supervisors regarding the Rollason tract realignment of Jonestown Road. The meeting has been scheduled
for February 8, 1999 at 7:00 p.m.
E. Short Street Park – Mr. Shatto questioned where the township property line is located, particularly the eastern
line. A decision was never made, and he feels a survey should be made to have the lines marked permanately. Firewood
is being stored, and small buildings have been constructed, both of these may or may not be on the property. Liability
is of concern.
Mr. Garland, stated he is a Park and Recreation member. He will discuss with the Park and Recreation Board whether
the proposal for the Comprehensive Park Plan can include a survey of Short Street Park.
REPORTS
A. Solicitor – No additional report.
B. Engineer – Absent
C. Jim Albert, Roadmaster – Mr. Albert reported he had a number of requests for a stop sign at Manor and Jonestown
roads. He would like the Board to consider a stop sign at this location.
Mr. Yost said this should be discussed with the Township Engineer.
Chairman Jones said that he knows stop signs are not to be used for speed control, but something is needed at this
intersection. Ms. Hardman was directed to contact Mr. Brulo and ask him to inspect the intersection and forward
a recommendation.
Mr. Albert stated that Mr. Miller’s drainage problem on Piketown Road, that was approved last fall, would be started
as soon as the weather allows.
Mr. Albert asked the Board to consider conducting their road inspection earlier this year, because some of the
roads in the sewer district are in poor condition. Mud is coming up through some of the roads. Other roads in the
sewer area are in fairly good shape.
Chairman Jones stated something is needed for a long-range plan in regard to road conditions. In the Township News
Magazine there is an article that states information is available from Penn Dot on the inventory of all our roads.
A Workshop Meeting was scheduled for Feb. 8, 1999 at 6:30 p.m. to discuss roads in the sewer area.
B. Janet Hardman, Codes and Zoning Administrator – Ms. Hardman received a call from the Pa. State Police, that
they received her memo for more enforcement actions on Route 39. They said they have stepped up their actions and
wanted a response.
Chairman Jones directed Ms. Hardman to respond to the State Police by telling them that the Board is happy with
their response but would like to see more patrols in the truck stop area.
Chairman Jones asked for a motion to include amendments to the comprehensive plan future land use map and generalized
land classification maps. Mr. Bailey made a motion and seconded by Mr. Shatto, to include comprehensive plan map
amendments in the Rustrum Realty Rezoning Hearing.
Mr. Bailey made motion and seconded by Mr. Shatto, it was passed unanimously.
SUPERVISORS COMMENTS
Neil Shatto – Mr. Shatto stated a letter was received on January 25, 1999 from HRG on GIS (Geographic Information
System) consulting services. Bids are being sent out on equipment purchase prices. Once the bid information is
received a vote can be taken.
Robert Jones - Chairman Jones, requested information concerning a township directory map that was talked about
several years ago, Ms. Hardman stated a final draft will be sent from the Public Information Solution and must
be reviewed and approved. A blueprint will then be sent. It will take seven days to be published.
Chairman Jones asked the Board to consider a change by the Township in the agenda on public comment. The law dictates
that we have a Public Comment at the beginning of a meeting. Chairman Jones suggested Public Comment at the beginning
and end of meetings before Supervisors Comments.
Chairman Jones read in the magazine that we should be paid for the State Game Lands, like $2.50 an acre in lieu
of taxes. It was confirmed that we are receiving these monies.
ADJOURNMENT
The meeting adjourned at 8:08 p.m.
Respectfully Submitted,
Michael Bailey
Secretary/Treasurer
Transcribed by:
P. Schildt
Secretary
1. CALL TO ORDER
Chairman Jones called the Workshop meeting of the West Hanover Township Board of Supervisors to order at 7:00 p.m.
followed by the Pledge of Allegiance and Invocation led by Mr. Robert Burke.
2. ROLL CALL
Robert R. Jones
Neil R. Shatto, Jr.
Kenneth W. Gross
Michael Bailey
Earl B. Hoffman
Chairman Jones introduced the newest employee Pat Schildt, who will be a Secretary in the office of the Township.
3. PUBLIC COMMENT
John Suhr, 1232 Piketown Rd. – This last month there
has been a lot of road patchwork on Fairville Avenue, Mr. Suhr would like the Board to consider posting Fairville
Avenue from Route 39 to Piketown Road, "No tractor trailers allowed", or "For local deliveries only".
Chairman Jones directed Ms. Hardman to contact the Township Engineer, Mr. Brulo, to find out what is involved with
having the road posted for weight limit or local deliveries for tractor-trailers, for February 16, 1999 meeting.
Chairman Jones stated to Mr. Suhr that he hoped to have an answer for him by Monday, February 16, 1999.
4. PARK AND RECREATION BOARD PRESENTATION
Comprehensive Park and Recreation Plan Consultant
Mr. Bob Ziltz, Chairman of the Park and Recreation Board, reviewed the consultant selection process with the Board.
Request for proposals were advertised in the newspaper. The Township received five proposals. The Study Committee
Group went through a review process and narrowed those proposals down to HRG. The Study Committee Group is made
of people from various occupations within the Township.
Mr. Ziltz stated that the Township received a state matching 50-50 grant, in the amount of $16,500 for an open
space recreation plan for the Township. The plan is a blueprint for what the Township foresees for parks and recreation.
Mr. Hoffman questioned whether the proposal meets bidding requirements.
Chairman Jones directed Ms. Hardman to get a legal opinion from Mr. Yost, Solicitor on the proposal selection.
5. REALIGNMENT OF JONESTOWN ROAD
25 Sarhelm Road, Jim Cieri-Act One Consultants/Richard Yingst
Mr. Jim Cieri, Act One Consultants, presented a proposal for Developer Richard Yingst, to reconstruct an intersection
at Sarhelm Road and Old Jonestown Road, install a traffic signal and turning lanes at Route 22/and Blue Ridge Avenue
and extend Old Jonestown Road to Route 22 to line up with the Blue Ridge Avenue crossover. Mr. Cieri presented
to the Board a list of contributions the developer is willing to make and a list that the developer is asking the
Township to make. (See Attached)
Ms. Linda Turns, Planning Commission Chairman, felt that Mr. Robert Hall and other developers would benefit from
this proposal. The other developer fees would offset the waived fees that the township is asked to waive in Mr.
Yingst’s proposal.
Mr. Hall asked if the existing crossover across from Jonestown Road will remain and how the sewer system will be
extended.
Mr. Cieri is working out the details for the sewer system.
Mr. Gross would like to see the curve on Old Jonestown Road straightened out somewhat.
Mr. Cieri stated that he spoke to Mr. Rich Sterling from Penn Dot concerning the improvements on Route 22. Penn
Dot is anxious to cooperate with the proposed.
Mr. Hall said he has approximately 17 acres of land. He would like to develop the land, but wants to wait for the
future to see what is proposed since the original proposed location for the traffic light is being moved.
Mr. Bob Leonard, Devonshire Heights Road does not feel that deals should be made with a developer for a traffic
light. He cautions the Township not to give too much away to achieve the installation of a traffic light.
Mr. Hall stated that at this point he is not willing to commit to contributing $100,000 for a traffic signal, turning
lanes, and improvements to Route 22.
Mr. Gross asked what the Townships cost would be to maintain the traffic light.
Mr. Albert stated it costs the Township approximately $2,000 a year for the maintenance of the Route 39 traffic
light. This does not include repairs or bulbs.
Ms. Hardman stated that if Mr. Yingst develops 10 or 15 dwelling units a year, there would be a gradual loss on
building permit fees. Township Permit fees fund the operations of the Codes Department.
Mr. Cieri is not asking for a decision tonight. Mr. Cieri only wanted to tell the Board what Mr. Yingst’s proposal
is, and what he is offering. The rezoning is being requested so Mr. Yingst can build more dwelling units making
the project cost effective.
Mr. Shatto questioned how to handle the next builder asking for a similar request to waiver building and zoning
fees. Waiving fees could set a precedent.
Mr. Cieri’s answer was that Mr. Yingst is purposing to make $500,000 to $600,000 worth of improvements and needs
to off set $100,000 the cost by waiving the building and zoning fees.
Mr. Shatto likes the idea that money will not be coming out of the general fund for the traffic light in a lump
sum.
Ms. Hardman stated that Township would be paying for the traffic light, over a ten-year period in increments, by
not charging for the building permits.
Mr. Cieri stated that the traffic study indicates that a traffic light is needed. The Township will be getting
a traffic signal and improvements to Route 22 that the traffic specifies. He is not asking for any kind of action
at this time. He just wanted the Board to know what their offer was before having the public hearing on the rezoning
request.
Mr. Bailey questioned the parcel of land along Sarhelm Road zoned R-2, would that be left as R-2 for open space?
Mr. Cieri stated that if the R-2 land area could be used to meet the open space requirements the land along Sarhelm
would stay R-2.
Ms. Hardman asked the Board if they are in agreement with the rezoning concept.
Chairman Jones and Mr. Bailey both agreed they are in favor.
6. ROAD IMPROVEMENT PRESENTATION
Ms. Hardman presented to the board handouts showing the roads that are in need of repairs with lists showing the
several different cost estimate scenarios for these improvements. (See Attached)
Mr. Albert stated there are a number of ways these road problems can be addressed. The worst roads have mud coming
through them and they are falling apart; some are sewer roads, some are not. Some roads are in fair shape but can
hold till next year, and other roads are in good shape. There are 11,880 feet of drainage pipes in the township.
The drainage problems must be addressed before the road repairs are done. This project is two years of work, the
progress is a little at a time.
Mr. Albert felt the worst roads should be addressed this year, 1999. Jonestown Road is a concrete state road that
is coming apart. A lot of money is spent every year on patching this road. Since all major utilities are installed
on Jonestown Road, it should not have to be torn up again. It was discussed last year and in the budget to overlay
Jonestown Road this year.
Mr. Albert explained the different ways of repairing the roads, reclaim or recycle. Reclaim means to totally replace
the roadway. Recycle means to use the existing materials to redo the road.
Mr. Shatto asked about the difference in the prices of reclaim and recycle repairing.
Mr. Albert explained that the reclaim method is priced without overlay. The overlay would have to be added to this
cost.
Mr. Albert was asked by the Board to provide some price quotes for rentals leases to hold the cost down for equipment
such as a paver, milling machine and roller. Purchasing a paver and roller would not be a waste of money because
it would be used every year and would pay for itself in no time. A milling machine is not recommended to be purchased,
it should be rented.
Mr. Albert stated that Devonshire Heights Road, which is in the budget, is in terrible shape from the heavy buses
and garbage trucks that have busted down the edges. This road is unsafe to travel. The road must to be widened
on each side by 1 ½ to 2 feet.
Mr. Albert stated to keep in mind for the drainage problem roads, there would be an extra engineering cost if the
Board would decide to put it out for bids. The map information presented is too vague for bidding purposes.
Mr. Shatto asked what the cost is for drainage only.
Ms. Hardman reported it is estimated to be $101,000 for the Township employees to do the work or $404,000 to bid
it out.
Mr. Albert stated that figure has gone up because the report is two years old and the cost to raise manholes are
not included.
Ms. Hardman provided a copy of information received from Fulton Bank on loans, interest rates, terms and payments.
(See attached.)
Mr. Bailey asked if Fulton Bank stated that the Township could only borrow what is needed.
Mr. Albert answered that this loan is similar to a Home Equity Loan, what you borrow is what you pay on; the Township
can draw on it, as needed.
Mr. Steve Millard asked how long it would take the township to do the roads.
Ms. Hardman stated the proposal is a three-year work schedule. The proposal also includes two of the worst roads,
Piketown and Moyer.
Chairman Jones stated the Township should develop a long-range plan for all Township roads, so that all residents
will know that they will be taken care of eventually.
Mr. Albert stated the roads on the north side of Rt. 22 are in better condition than the roads on the south side
of Rt. 22. The south side roads are in poor condition.
Chairman Jones stated that the drainage on the south side of Rt. 22 have the most serious problems.
Mr. Albert stated that his crew are good men, and this job can be done in house, which would save money, but this
is a big project.
Ms. Hardman stated that if this project were to be done in one year, some of the work would have to be contracted
out.
Chairman Jones feels that the Board should take all the information given to them concerning the project and review
the material, and see what their thoughts are on how to proceed.
Mr. Shatto stated that the Board should take a good look at the overall project, not just the worst roads. The
drainage problem has to be taken care of in some areas before roadwork can be done.
Mr. Albert stated that drainage is the slowest part of the project. Maybe the Township should contract the drainage
portion of the work. However, time is of the essence. The bidding process will take time. Work could already be
started.
Mr. Albert stated that Westford Crossing is also in terrible shape. The roads have had no repairs since the day
they were installed. The ice is tearing up the roads this winter.
Mr. Shatto said that before the plan could be bid, it would have to be engineered and designed at an additional
cost. Time is also the problem.
Chairman Jones inquired about the hiring of two new men for the road crew.
Mr. Albert explained that a certain number of men are needed to keep the crew going. When mowing is needed two
men have to be pulled off the road crew then the crew comes to a stop. With two extra men for summer mowing and
odd jobs, this won’t happen and projects can continue.
Mr. Shatto inquired about a roadside mowing of the township, how many men and how many days does that take?
Mr. Albert said it takes two men a week and a half to two weeks, depending on how wet the shoulder line is. Roadside
mowing is done four times a year.
Chairman Jones inquired as to where the Township stands in our budget to hire two men for the summer.
Ms. Hardman stated that additional employees were based on $7.00 per hour, $12,800 for the summer, from May 17
to September 3. The money for hiring the additional employees is not in the budget. It would have to be a part
of the project cost.
Mr. Albert stated the Township should hire college students coming home for the summer. He wouldn’t be using the
students to mow, because of the danger with the mowing equipment. But they could be used on the road crew. He would
take two senior men off the road crew to do the mowing.
Mr. Albert has spoken to Shall Equipment, L.B.Smith, and a number of different companies concerning a paver. There
are many different options available to obtain this piece of equipment such as rent, lease or purchase.
Mr. Hoffman expressed that he felt the Township should have a paver and a roller.
Mr. Shatto would like the Board to get together on their feelings about purchasing a paver. If the Board agrees
the Township should go in that direction, then the Board should take action to get an official bid out.
Mr. Albert stated that Mr. Ed Mayberry, sales representative at Shall Equipment, is willing to make a presentation
to the Board to explain all the options on the paver. They will explain the financing, leasing or rental of the
various equipment and they are willing to work with the Township. They will answer any questions the Board has
concerning the equipment.
Mr. Hoffman stated also he felt that he would like a contract for a monthly payment with a winter skip till the
equipment is paid for.
Mr. Albert stated that Lower Paxton bought a paver approximately twelve years ago, with the idea to sell it after
a few years, but kept it because they liked keeping up with road repairs.
Ms. Hardman stated the decision to begin the project has to be done in a timely manner, or the season will be over.
Mr. Shatto agrees that the Board should at least get a bid out on the equipment.
Chairman Jones asked whether the Board would have to review the bid specifications before they advertised it. He
directed Mr. Albert to get a bid together.
Mr. Albert will get specs together by the Feb. 16th Board Meeting. Mr. Albert asked if this was for a paver only,
the Board replied it was for a roller also.
ADJOURNMENT
The meeting adjourned at 9:30 p.m. with a motion from Mr. Gross and seconded by Mr. Hoffman.
Respectfully Submitted,
Michael Bailey
Secretary/Treasurer
Transcribed
by: P. Schildt Secretary
WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112
MONDAY, FEBRUARY 16, 1999
JOINT WORKSHOP MEETING
WITH THE BOARD OF SUPERVISORS
AND THE WATER & SEWER AUTHORITY
CALL TO ORDER
A joint workshop meeting of the West Hanover Township Board of Supervisors and the Water & Sewer Authority
was called to order at 6:30 p.m. by Chairman Jones, followed by the Invocation and Pledge of Allegiance led by
Mr. Donald Ryan.
ROLL CALL
BOARD OF SUPERVISORS
Robert R. Jones
Neil R. Shatto, Jr.
Michael Bailey
Mr. Jon Yost, Solicitor
Water & Sewer Board
Bob Garland
PUBLIC COMMENT
Chairman Jones announced that there would be Public Comment at the beginning and end of the meetings, so that each
resident will be able to voice their opinions and concerns on any matter.
John Carricato, 699 Knight Road – Mr. Carricato commented
on the policy of putting information on the bulletin board by the Water & Sewer Authority. He feels that the
procedure should be for any board to vote on at there own Board meeting and then bring it to the Township Board,
so there is no conflict in the future.
Chairman Jones felt this was a good idea. Township Public Notices are to be on the board, but some of the things
were not Public Notices.
APPROVAL OF MINUTES
The minutes of the February 1, 1999 Regular Meeting were approved on a motion by Mr. Bailey, seconded by Mr. Shatto.
The motion was carried.
TREASURER’S REPORT
Receipts: General Fund Receipts: $15, 236.22
Vouchers: Total vouchers presented for payment: $52,539.83
Chairman Jones requested that the Account Code Number be put on the list of Invoices for approval.
Mr. Bailey moved, seconded by Mr. Shatto, to pay the vouchers. The motion passed unanimously.
Payroll: For the pay period 01/28/99 to 02/10/99
Gross Township: $12,006.71 Net: $9,158.05
Gross Water & Sewer Authority: $3,755.55 Net: $2,978.83
Mr. Shatto moved, seconded by Mr. Bailey, to pay the payroll. The motion passed unanimously.
General Fund Balance: $264,893.94 Liquid Fuels Balance: $138,057.71
Chairman Jones stated that at this time on the agenda we should be having our workshop meeting with the Water &
Sewer Authority, since only one person from the Water & Sewer Authority was there, Chairman Jones asked Mr.
Jon Yost, the Township Solicitor what the Board should do.
Mr. Yost suggested that the Board move on to New Business to see if anyone else from the Water & Sewer Authority
will be coming to the meeting.
Chairman Jones stated that since this was a workshop meeting and there would be no voting on anything with the
Sewer Authority since the Boards were only going to discuss some of the issues, no quorum would be necessary stated
Mr. Yost. It was decided to move on to New Business to give members of the Sewer Authority more time to attend
the meeting.
Chairman Jones stated that the management agreement between the Township and the Sewer Authority would be discussed
at this meeting. Chairman Jones requested copies be passed out to the attendees to be looked over before discussion.
OLD BUSINESS
A.Appointments to Boards/Commissions –
Chairman Jones had a resume from Mr. Robert H. Burke of Linglestown Road for the Zoning Hearing Board.
For the record, Mr. Gross and Mr. Hoffman arrived at the meeting at 6:45 p.m.
Mr. Shatto made a motion to appoint Mr. Robert Burke to the Zoning Hearing Board for a 5-year term, seconded by
Mr. Bailey. The motion passed 3 to 2, with Mr. Gross and Mr. Hoffman voting nay.
Chairman Jones directed Ms. Hardman to notify Mr. Burke that he had been appointed to the Zoning Hearing Board.
B. Knight Road Speed Limit Study – Ms. Hardman reported that Mr. Brulo will report on the study at the March 1,
1999 Board meeting.
For the record, Mr. Scott Huebner of the Water and Sewer Authority arrived at 6:50 p.m.
C.Parking Amendment, Article 22 – Public hearing scheduled for March 16, 1999.
D.Rezoning Request, Rustrum Realty – Public hearing scheduled for March 16, 1999.
NEW BUSINESS
A. Lease Agreement between Fire Company #1 & Board of Supervisors – Mr. Shatto reported that the lease is for
8.252 acres that the West Hanover Township Fire Company owns and has leased to the West Hanover Township for the
past twenty years. Those acres are the ball fields and a portion of the parking lot. The lease agreement did expire
as of October 1, 1998 and must be renewed and agreed upon by both parties. The Fire Company has agreed to lease
it to the Township, but for a period of five years only, not for the twenty years as the previous agreement had
been for. The new agreement is the same as the old agreement except for the number of years has changed. The lease
is for $1.00 per year.
Mr. Gross asked if the Solicitor has looked over the agreement. Mr. Yost stated that he has not reviewed the document,
but feels there should be no problem since it is identical to the last agreement.
Chairman Jones asked Mr. Yost to review the new agreement. His findings were that this lease is typical between
volunteer organizations and municipalities.
Chairman Jones asked for approval on the lease. Mr. Hoffman made a motion to approve the lease; Mike Bailey seconded
it. The motion was passed unanimously. Neil Shatto abstained from voting on the lease because of his involvement
with the Fire Company.
Insurance Policy for Township Equipment and Properties. – Ms. Hardman reported that the township insurance policies
are due to expire May 1, 1999. Ms. Hardman asked the Board for approval to request proposals for Insurance rates.
Chairman Jones asked if there was anyone in mind to be asked for bids. Ms. Hardman reported that R.J. Hall was
in the office and reviewed the files. Chairman Jones stated a notice could be put in the newspaper that the Boards
are requesting proposals for insurance, with a dead line of March 31, 1999.
Chairman Jones stated that Mr. Hoffman would like to be involved with the insurance companies concerning errors
and omissions.
WATER & SEWER AUTHORITY JOINT MEETING
Chairman Jones stated that the purpose of the joint meeting is to work out some of the problems that have come
up in recent months. The management agreement dated November 21, 1994 was to have a good working arrangement between
the Township Supervisors and the Sewer Authority. The agreement was suppose to be a money saving device for the
Water & Sewer Authority with the Township to be the employer of the Sewer Authority, thus saving some expense
by having them in the Township Pension Plan, Health Insurance, Life Insurance and also some of the equipment used
by the Township could be used at the Sewer Authority. It has been stated over the past few months that employees
at the Sewer Authority are not employees of the Township, that they are employees of the Sewer Authority.
Mr. Huebner, Treasurer, Sewer Authority - stated that he feels the management oversight that was suppose to be
provided by the township has not been there. It has been a problem for the Sewer Authority, because of a lack of
strong management from day to day. Because of this problem it has impacted the Sewer Authority negatively. Mr.
Huebner feels this area has to be improved.
Chairman Jones stated that the Township has been without a Manager since Mr. Hess has left, approximately eight
months. Ms. Janet Hardman was appointed acting manager. Mr. Henry Young, Chairman of the Sewer Authority has appointed
himself acting manager of the Sewer Authority.
Mr. Huebner stated that he feels he is functioning in that capacity.
Chairman Jones inquired if this issue was brought up at a Board meeting. Chairman Jones felt that would have to
be a Board appointment for him to be the acting manager.
Mr. Huebner stated that this appointment has not been brought up at a Board meeting. Mr. Young has stated to Mr.
Huebner that Mr. Young is the acting manager of the Sewer Authority.
Mr. Robert Garland, Sewer Authority member- stated that he must receive Mr. Young’s approval for anything requested
before it can be released.
Mr. Yost feels that personalities should be kept out, and to deal only with the management agreement itself. Mr.
Yost’s impression was that the Township created a Water & Sewer Authority, not only a paper Authority for financing
purposes but also an operating Authority. However, because the Authority had no employees and was a newly formed
Authority, the Authority delegated back to the Township the operation of the Authority through the management agreement.
It was the Townships responsibility to bill people, collect the bills and do day-to-day activities. The management
agreement turned the Authority back into administrative Authority rather than an operating Authority. He feels
that the agreement was entered into between two legal entities with provisions for termination by giving appropriate
notice, and is still in full force and legally enforceable.
Chairman Jones stated that at the December meeting, when the budget was passed, it was voted for a 5% increase
across the board for all employees. A different raise was given to the Sewer Authority. Mr. Huebner reported that
the Water and Sewer Authority voted this increase.
Chairman Jones asked if the Water & Sewer Authority personnel are Water & Sewer employees or Township employees.
Mr. Yost stated that at the present time they are Township employees.
Mr. Huebner stated that the Water & Sewer Authority is fully aware of the management agreement, and the status
of the management agreement. He feels they voted in good conscience in terms of what the salaries should be for
the Water & Sewer Authority employees
Chairman Jones asked Mr. Huebner if the Water & Sewer Authority was aware at that time of the Townships approval
of a 5% pay increase for every one.
Mr. Huebner stated that at that time he doesn’t think that they were aware of the pay increase.
At this time further discussion was delayed while Chairman Jones tabled the discussion on 5% pay increases.
PUBLIC HEARING 7:15 p.m.
Rezoning of Route 39 from Rider Lane to tax parcel #68-030-182-from R-3 to R-2
(See attached court reporters transcript.)
RESUME WATER AND SEWER AUTHORITY JOINT MEETING
Chairman Jones resumed the discussion on the effect of the pay raise. The Township employees were granted a 5%
pay raise and the Sewer Authority employees received something else. Chairman Jones asked Mr. Yost were we stand
with this.
Mr. Yost stated that the Board would have to make a decision to rescind the raise or live with it and make adjustments
for future years. The important thing is how to handle the management agreement in the future, both with respect
to personnel or any related matters.
Chairman Jones quoted from the last paragraph of the agreement, "This agreement shall continue in effect until
the term beginning with the date hereof and to and including December 31 year, and from year to year thereafter,
unless either party give a written notice of its desire to terminate or mend the agreement at the expiration of
any term thereof, such notice to be given 120 days before the expiration of such term." One way to dissolve
this agreement is either party to notify the other party that one party wishes to dissolve the agreement, and the
notice be given by September 1, and then January 1, of the following year the agreement would terminate.
Mr. Yost stated a second way requires joint approval of both Boards, stating that they wish to terminate the agreement.
Chairman Jones stated his disappointment that more participation was not received from the Water & Sewer Authority
members because they did not attend this meeting and because these issues do concern the employees that have to
be resolved. Currently if they are not Township employees, Chairman Jones is not sure whether they can be on the
Township plan for pension, hospitalization and life insurance.
Mr. Yost stated that there is no question that they are Township employees, based on the agreement and past practices.
Question is what should be done with this action that the Municipal Authority took, with or without full understanding
of the implications of it.
Chairman Jones inquired as to the next meeting of the Sewer Authority, and for the Board to compile a list of concerns,
for the Sewer Authority meeting on Tuesday, February 23rd.
Mr. Yost stated that the Board of Supervisors should let the Sewer Authority know what the Board wants, or be at
the Sewer Authority meeting and discuss back and forth what the various thoughts are.
Mr. Huebner’s recommendation is to let the pay raises stand, as it will cause other actions down the road. In future
years if the agreement does stand, salaries should be handled as part of submission of the annual budget.
Mr. Shatto inquired as to how the increase was put in the budget. The agreement says the Board of Supervisors establishes
a budget to cover the wages of the Sewer Authority employees which was a 5% pay raise.
Mr. Huebner stated that the raises were based on the Sewer Authority proposed budget. Mr. Huebner inquired as to
whether a budget was proposed to the Board of Supervisors.
Mr. Shatto stated that the Board approved a 5% across the board for all Township employees, and that at that time
the Board felt that the agreement was in effect, and that the employees who work at the Sewer Authority, were employees,
which would include them in the 5%.
Mr. Huebner is sure this was a case of miscommunication, and goes back to the management agreement, and who was
the managing authority at the time that the budget was put together for the Authority.
Mr. Shatto stated that there is some Township employees who feel they are entitled to the same increase as the
Sewer Authority employees.
Mr. Garland recommended we set the pay increases aside and go forward on the management agreement and not make
the pay increase an issue, the other things that need discussed will fall into line.
Mr. Hoffman felt that the Township would lose some Sewer Authority employees if the pay raises are rescinded. Mr.
Hoffman feels this problem has to be discussed with the employees and the Board of Supervisors to get it straightened
out.
Ms. Diane Herald inquired where were the Sewer Authority employees and Board members tonight? That is what this
meeting was for.
Chairman Jones inquired as to whether the management agreement is in place until both parties nullify it.
Mr. Huebner stated that has always been his presumption.
Mr. Shatto agrees, until it is agreed to by the two parties that the management agreement is going to be dissolved,
changed or modified, it is still in effect.
Mr. Huebner stated that in his opinion it means that there are certain actions that the Township should be taking
under the Board of Supervisors that have not been taken in the past, so there is some work that needs to be done,
in order to make this an effective management agreement.
Mr. Hoffman asked Mr. Yost if he and the Sewer Authority Solicitor could get together and iron these problems out.
Chairman Jones feels its not for two Solicitors to get together, but for two Boards to get together, its up to
the Sewer Authority to show up at the meetings.
Mr. Garland stated that Mr. Long, Solicitor for the Sewer Authority, has given his opinion on this matter, in fact
at an open forum meeting, he responded to a question, "that a management agreement exists between the Township
and the Water & Sewer Authority, however, since there are is no Manager in place at present, the management
agreement has ceased to function, he further stated that until a Manager is in place the affairs and matters of
the Authority must be attended to". Mr. Garland contends that Mr. Longs should have said, "this is between
the Authority and Board of Supervisors, and that the Authority should address that particular matter directly with
the Board of Supervisors and not try to take matters into their own hands".
Chairman Jones stated that all agreed that the Management Agreement is still in place until both parties agree
that it will be dissolved or kept in place.
Roads within Sewer Area
Mr. Huebner stated that it was his understanding at the time the sewers were going in, there would be certain roads
that would not be restored to existing condition, because there were plans to actually go back and repave those
roads and also provide some sort of storm drainage and be functional for a year or two.
Mr. Hoffman inquired where the money was to come from to fix the roads. The budget was over shot when they put
the sewer plant in. The Board had to decide that the Township, through taxation, should pay for the road.
Mr. Huebner stated that in certain areas, there were no plans to fully restore roads as part of the sewer project,
only the portion that would be the trench was to be restored. There was a decision made, agreement with the Board
of Supervisors, that there would be certain roads that eventually would be repaved and brought up to standards.
There were certain roads that did not have adequate base and as a result there was no sense restoring those to
a condition better than what the rest of the road was in, and so they were restored again to a condition that they
would be suitable for another year or two.
Mr. Hoffman stated that if there is full road reconstruction for West Hanover, it has to be done in sections because
of costs. Mr. Hoffman feels there will be a raise in sewer rent unless we get permission to keep our monies for
the hook-ups, as a result the people in this community will have to pay more for sewer.
Mr. Shatto had a conversation with Mr. Young and the last figures he looked at with the three pending housing development
proposals coming and the proposed warehouse. Mr. Young feels that even if we don't win the case of keeping the
hook up fees the increase in sewer bills is going to remain very minimal. The increase doesn’t come into effect
until September 2001.
Chairman Jones stated that if there will be 60 EDU’s a year no increase will be necessary. The warehouse will be
over 50 EDU’s, 30 EDU’s per year with the housing developments, and a motel on Jonestown Road with 60 EDU’s, is
well over what is needed for two years.
Chairman Jones stated that one of the purposes of tonight’s meeting was to have a good working relationship with
the Sewer Authority and the Supervisors. If the Sewer Authority is doing things that are going to hurt development
when the Board is trying to increase development, where are we? The Sewer Authority should be helping the Township
to entice people into the Township to develop.
Mr. Huebner has always taken a neutral stance to development, speaking for himself. The Sewer Authority responsibility
is to provide sewer facilities at an affordable rate. It’s the Board of Supervisors job to decide if there’s a
growth policy or not.
Mr. Garland feels there has been a wedge between the Water & Sewer Authority and the Board of Supervisors and
the fault is on both sides. All of the Boards have got to start working together, to get more growth in the Township.
This has to be the common goal.
Chairman Jones feels that it is essential to have a better working relationship with the Water and Sewer Authority,
than what we have now. Back to the roads, Chairman Jones asked Mr. Huebner if he feels the Sewer Authority is liable
for anything on these roads.
Mr. Huebner doesn’t feel that way, and right now his primarily concerned iswith making sure that there are financial
resources to operate the facilities in the system. He doesn’t see extra income coming from other places.
Mr. Garland toured the roads and found they were in poor shape.
Chairman Jones stated that the township doesn’t have the worst roads in the world. But it was everyone’s understanding
that the roads would be put back into a similar condition to what they were before the sewer project. They were
better before the sewer line came down the street.
Mr. Bailey stated that last year after a meeting with HRG the figures that were presented were approximately $4.5
million for road repair for the entire township. The Township chose to spend $150,000 which was liquid fuels money
and 2/3 of that was spent on repairing one bridge which left $50,000 for road repair. The roads have had very little
done to them.
Mr. Shatto believes that the road repair will have to be dealt with by the Board of Supervisors, he had hoped the
Sewer Authority would have gotten some money back from CET but that looks like a lost cause.
Equipment
Chairman Jones asked about the equipment that is owned by the Township that is at the Sewer Authority; loader,
copier and other Township equipment.
Mr. Yost referenced the Management Agreement when it comes to equipment, which says that basically the Township
provided equipment, but there is no understanding that its going to be provided for free. The Sewer Authority can
be billed for the use of that equipment.
Chairman Jones referenced the copier at the Sewer Authority, the Township is paying $275.34 rental per month for
the copier in the Township office, and the Township gave the Sewer Authority a copier to use at no cost. They in
turn charge the Township and taxpayers $.18 per copy for a piece of paper, plus the Township pays for the sewer
at the Maintenance building. Chairman Jones stated this must be addressed.
Mr. Yost stated that if the Management Agreement is in force, it’s the Townships responsibility to provide for
copying services at both locations.
Chairman Jones feels that a fair rental has to be worked out on the copy machine located at the Sewer Authority.
Chairman Jones will check on leasing a machine like the one at the Sewer Authority.
Chairman Jones stated that the Sewer Authority is using a loader, a pick-up truck with a plow.
Mr. Jim Albert, Roadmaster, asked if the Sewer Authority should be paying gas and maintenance on the use of the
pick-up truck. Also does the Sewer Authority have to pay the Township a lease for the loader for a year.
Chairman Jones stated that the Management Agreement was designed to help the Sewer Authority get started and get
on their feet. Also, the arrangement was that the Sewer Authority employees would use the truck to snow plow the
road at the Maintenance building and also the Township building parking lot.
Mr. Albert stated that the past Manager tried to work out an agreement with the Sewer Authority, to give them this
truck and in return the Sewer Authority would maintain their own facilities, as far as snow removal, take care
of the pumping stations and also help take care of the Township building parking lot. That didn’t work out, the
Sewer Authority didn’t feel they should have to do that.
Mr. Yost stated that if the agreement had been honored, the Township wouldn’t be discussing leasing this piece
of equipment to the Authority.
Mr. Huebner feels that if there were an active Manager these problems would be taken care of, appropriate billings
would be made, trade offs would be taken of etc. There is a need for someone to run the operations.
Personnel
Chairman Jones feels personnel issues need to be discussed in an executive session. The two boards are going to
have to get together and resolve this issue within the near future.
Administrative Office Location
Ms. Hardman stated that the location at the Sewer Authority building is in violation of the Building Codes. It
was to be a temporary, and turned out to be permanent.
Chairman Jones stated he feels the Sewer Authority office should be downstairs in the Township building. There
is very large office available. This issue must be resolved.
Ms. Hardman stated that residents bring their sewer bills to the Township office for payment, and the Township
employees have to deal with it and spend time collecting the monies.
Mr. Huebner stated that the whole idea of the Management Agreement was to share resources, its really the Township
is selling services to the Sewer Authority.
Mr. Garland stated his opinion was that it would be very beneficial and cost effective to move the office of the
Sewer Authority to the Township building. It would be a central location for bill collecting and for bills going
out. It would be in the best interest for the Authority and Township to be centrally located at the Township building.
Other items that came up at the meeting
Mr. Huebner had two items to discuss’, the sale of existing capacity at Swatara whether or not that is an issue
that the Supervisors are still tracking down. He has an idea he would like to share with the Supervisors.
Chairman Jones stated that the Supervisors met with Lower Paxton last year and were not able to come to a satisfactory
agreement for the sale of the capacity. After speaking to George Wolf, Lower Paxton Manager about the sale of the
capacity, Chairman Jones has been trying to find out how much the Township has actually spent. A report from Grace,
Reed & Kreider shows the Township still owes about $300,00.
Ms. Hardman stated that Diana Reed stated that the Board has spent $917,000, which does not include interest, For
a breakdown on the interest she would be charging $400.00.
Mr. Yost stated that the $917,000 includes the $300,000.
Mr. Huebner stated that the capacity has been used in the past and is currently being used by Lower Paxton. There
may be some grounds to go back to all members of the parties that were partners to that agreement, and see if there
isn’t some way to recoup some of the money in terms of use of the capacity the Township reserved.
Mr. Yost stated that if somebody is using the capacity they should be paying for it, not only the actual out of
pocket cost but costs associated with the benefit to some third party who is using the capacity.
Chairman Jones was told that the Swatara capacity is not being used, that in fact they are only operating at 75%
of capacity now and that the capacity the Township has at Swatara is not being utilized.
Mr. Yost stated that the capacity issue is something that should be explored.
Mr. Huebner feels that the capacity should be looked into, because there were beneficial uses made of our capacity,
there should be some type of payment to the Township.
The other problem for the Sewer Authority is the Boards enforcement of the connection ordinance. The appropriate
fees have never been followed up on or resolved ever since the start of the operation of the sewer system.
Mr. Shatto asked if there are residents who are not hooked up who should be.
Mr. Garland believes that is the case. He was told that there are at least eight people that
refused to hook-up.
Mr. Shatto stated that because there’s no communication between the Board and the Authority, the Board was not
aware of the fact that there are eight people not hooked-up to the sewer.
Mr. Garland stated that communication and co-operation are the two C’s which have to happen.
Mr. Huebner stated again that if the Township is providing these management services to the Authority the information
regarding the connection would be a natural flow of information.
Mr. Yost stated that a vacuum has developed in how this system is operating. A lot of issues have been left undone.
The Township had the right and responsibility to do a lot of what is being talked about. A major decision should
be made as to whether the Sewer Authority has to walk on its own two feet or take the Management Agreement and
operate under its rule as its suppose to do and the Township take charge. Communication will not solve all the
problems, it’s a basic operation problem. The Township has the authority and power under the Management Agreement
to make some decisions, whether the Township is going to exercise that authority and power is the question.
Mr. Garland feels that the Township should make this happen, he feels the Management Agreement should be lived
up to.
Chairman Jones stated that the Board should decide what the Board is going to do, whether to enforce the Management
Agreement and proceed with and put a Manager in place for the Sewer Authority.
Mr. Huebner stated that this has to be worked out with the Sewer Authority operating budget for this year. It will
affect the annual operating costs.
Mr. Shatto asked for a copy of the budget to be provided to all Board members at the next meeting.
Mr. Garland thanked the Board for inviting the Sewer Authority to the meeting. He feels that a lot has been cleared
up.
Chairman Jones thanked the two members of the Sewer Authority for showing up, but wished that more members would
have come to the meeting.
OTHER BUSINESS
A. Chairman Jones read a letter from Timothy Shatto asking for permission to take a fire truck out of the township.
Fifteen firemen are enrolled in the PA State Fire Academy course structural burn session on March 13th.
Mr. Gross asked if there is a back-up fire truck in place.
Mr. Shatto said there is always a back-up fire truck.
B. Mr. Hoffman made a motion to approve this request and seconded by Mr. Bailey. The motion was unanimously approved.
Ms. Hardman had a request from Bell Atlantic to relocate three telephone poles on Township property at Linglestown
Road and Fairville Avenue to accommodate the road improvements to remove the over vertical. The aerial grant must
be signed by the Board before the work can be done.
Chairman Jones asked for copies to be made for each Board member to look over and take action at the next meeting.
C. Chairman Jones inquired about the status of public water coming into the Township building. After much discussion
with Mr. Shatto and Mr. Albert it was learned that we have 65lbs pressure on a 16" line. The Township is ready
to move forward.
D. Mr. Shatto stated that he and Mr. Albert were at Shall Equipment checking on a paver and roller that was recommended
by Mr. Albert for road repairs. The cost would be $9,000 a month for the paver. Shall Equipment will allow what
is paid on the lease to go towards the purchase of that same piece of equipment, if the Township decides to buy
the paver.
Mr. Albert stated that a demo could be done by Shall Equipment with their operator, on a road that the Board would
pick. He noted that Lower Paxton Township and East Pennsboro are purchasing equipment the same way. The cost of
a new paver is approximately $940,000.
Mr. Shatto inquired about a decision on the roadwork; something has to be done soon.
Mr. Albert stated that there is extensive drainage work that has to be done, either by the Township road crew or
bid out.
Chairman Jones stated that we have to make a decision on how to handle this, are we going to do this in one year
and go out and borrow money 1 to 1 ½ million dollars and use Liquid Fuels money to pay it back.
Mr. Shatto stated that he would like to set an agenda as to what the Township should do regarding road repairs.
After talking to Mr. Albert that there is no option to the drainage problem it will have to be contracted out.
Mr. Albert said some of the drainage is complete. Mr. Al Brulo, Township Engineer is preparing an estimate on the
cost to change the drawings and write new specs to put out on bids. There will be additional engineering costs;
these should be ready for the first meeting in March. Because of the liability, Mr. Albert feels it would be better
to have the drainage contracted out, and the Township road crew paves and restore the roads. There would be approximately
$404,000 in the whole drainage problem and total for red (priority) roadwork for $224,000, $875,00 for red (priority)
and orange (roads that need over lay) roadwork.
Chairman Jones took a poll of the Board members as to their feelings on the road repairs. Mr. Bailey stated the
red priority roads need to be repaired this year. Mr. Shatto’s feelings are that the red roads have to be taken
care of and the roads that have been prepared have to be overlaid also. Mr. Hoffman feels the proposal made by
Mr. Albert at the Feb. 8, 1999 meeting should be published to the public and let everyone know what is planned.
Mr. Gross asked how many roads are ready for overlay. Mr. Albert said approximately 2 to 2 ½ miles. Mr.
Gross stated that the overlays should be done first, then start into the worst of the red (priority) roads.
Mr. Shatto stated that the Board should look at the Fulton Bank proposal and determine the Township can meet these
payments. The Township will have to borrow some money.
Mr. Bailey brought up the matter of a Floating Municipal Bond that it may be cheaper. Mr. Yost stated that it takes
45 to 60 days to process a bond.
PUBLIC COMMENTS
Ms. Beth Carricato, 699 Knight Road – asked the question
to Mr. Yost as to whether the Board of Supervisors has the authority to dissolve the Water & Sewer Authority.
Mr. Yost would have to be directed by the Board to research the issue before making a comment. She was disappointed
as to the turn out from the Water & Sewer Authority at this meeting, she thanked the two who did attend.
Mr. Axel Walsen, 7747 Farmdale Ave – He congratulated
the two Water & Sewer Authority board members for coming to the meeting. Also, he feels that there should be
no difference in pay whether you work for the Township or the Water & Sewer Authority.
Mr. Bob Leonard, 7675 Devonshire Heights Road – He
thanked the Board of Supervisors for inviting the Water & Sewer Authority to this meeting and the two members
of the Water & Sewer who did attend this meeting. He would like the Water & Sewer Authority to attend the
next Board of Supervisors meeting on March 1, 1999.
Mr. Leonard suggested that the Township look at adopting compaction standards for any road opening for water and
sewer connection, drainage line under a road or to get driveways cut in.
He feels that the Water & Sewer Authority should be in the Township Building to settle the problem of the copier.
The workshop meeting of Feb. 8, 1999 was excellent with three presentations concerning developing and repairing
roads. He feels the Supervisors are going in the right direction.
John Suhr, 1232 Piketown Road – Inquired about the
limits for tractor trailers on Fairville Avenue. Ms. Hardman stated a memo was sent to the Township Engineer to
address the matter.
John Carricato, 699 Knights Road – Feels that the
Township should continue the Management Agreement, but we need a Manager. Chairman Jones stated that the Township
does have an ad in the March issue of the Township News magazine, an will be in the Patriot News the last week
of February.
Linda Turns 8000 Rabbit Lane – asked if the Board
is planning to go to the Water & Sewer Authority on February 23, 1999.
Chairman Jones asked the Board if they wanted to attend the next meeting of the Water & Sewer Authority. All
members were in favor of attending this meeting. Chairman Jones asked Ms. Hardman to call and ask to be put on
agenda.
SUPERVISORS COMMENTS
Hoffman – asked for the Boards approval to have Mr. Yost, Solicitor contact Dick Stewart for information regarding
our insurance company covering the legal costs that Mr. Hoffman incurred to defend him against charges brought
by the Ethics Committee. Ms. Hardman will contact Mr. Stewart to obtain the requested information.
ADJOURNMENT
The meeting adjourned at 9:50 p.m.
Respectfully Submitted,
Michael Bailey
Secretary/Treasurer
Transcribed by:
P. Schildt
Secretary
WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112
MONDAY, MARCH 1, 1999
REGULAR MEETING
1. CALL TO ORDER
Chairman Jones called the Regular meeting of the West Hanover Township Board of Supervisors to order at 7:00 p.m.
followed by the Pledge of Allegiance and Invocation led by Mr. Robert Burke.
2. ROLL CALL
Robert R. Jones
Neil R. Shatto, Jr.
Kenneth W. Gross
Michael Bailey
Earl B. Hoffman
3. PUBLIC COMMENT
Jim Fair, 936 N. Fairville Avenue – Requested that
a speed limit be posted for N. Fairville Avenue as traffic has increased in last ten years.
Chairman Jones stated that this area is currently being checked into.
Don Steinmeier, 11 N. Fairville Avenue – Mr. Steinmeier
commended the Board of Supervisors for having two Public Comment sections on the agenda. Mr. Steinmeier stated
that pressure should be kept on the State Legislature’s as well as Governor Ridge to get money to West Hanover
Township for the sewer project and for the reconstruction of the roads. Mr. Steinmeier stated that the Liquid Fuels
money should be doubled to solve the road problems in the Township.
Chairman Jones stated that letters have been sent to Representative Marsico, Senator Piccola and Governor Ridge
requesting some of the state monies be sent to the Township instead of the sports stadiums. It is because the Township
was mandated by DEP to install the sewer system that the roads are in need of repairs.
Larry Suhr, 7010 Fishing Creek Valley Road – Mr. Suhr
commented on some statements made in the West Hanover Herald.
Chairman Jones stated that the West Hanover Herald is not an official Township publication and he has commented
to some questions that have been asked to him.
Chairman Jones requested the issues be kept to the Township and not on personal issues.
Frank Wilmarth, Motorcycle Club – Commented on the
Board of Supervisors intervention in the Clair Daniels appeal to the Commonwealth Court. Mr. Wilmarth will reserve
the opportunity to make further comments.
Chairman Jones stated that the Board would be asking for a report from Mr. Yost, the Township Solicitor, as to
whether an appeal should be filed by the Board later in the meeting under agenda item 10 J. Old Business. Mr. Yost
stated the Board would need to decide whether they want to join in the appeal to the Commonwealth Court, provide
support to Mr. & Mrs. Daniels as they file their appeal or to do nothing. Chairman Jones feels that how the
Board will act will depend on what the Solicitor tells the Board of their options tonight.
Chairman Jones stated that on February 26, 1999, the West Hanover Township Fire Company had their awards banquet.
The West Hanover Township Board of Supervisors was presented a plaque in appreciation of their continued support
of the Fire Company’s organization; Chairman Jones accepted the award. Chairman Jones thanked the Fire Company
for the recognition award. Neil Shatto Township Supervisor was honored for 38 years of service with the Fire Company
in West Hanover Township. Mr. Shatto was honored by dedicating Engine #36 to him and also presented him with a
plaque. Other awards were in memory of Stan Kitner, Earl Zimmerman a member for 53-54 years, and the EMA Director
Bill McCahan.
4. Approval of Minutes –
A. Workshop Meeting of February 8, 1999, a motion to approve the minutes was made by Neil Shatto, seconded by Mike
Bailey. Motion was carried unanimously.
B. Regular Meeting, February 16, 1999, Chairman Jones had some corrections on the Minutes. On page 13, Item D,
the cost of a new paver is approximately $940,000 should read $94,000. Mike Bailey made a motion to approve the
minutes seconded by Ken Gross. Motion was carried unanimously.
5. Treasurer’s Report
General Fund Receipts: $35,827.79
Vouchers: $24,920.20
Chairman Jones stated that the voucher for Hoffman Fordland is for the Senior Citizen Van in the amount of $13,501.00.
The Lions Club operates the Senior Citizen Van and the Township maintains a fund for donations from senior citizens
that make a small donation of $1.00 for the use of the van. The money is put into Senior Citizen Van bank account.
In December the van was totaled in an accident. A van was needed immediately and Mr. Hoffman provided a van the
next day. The van is not owned by the Township, or by the Lions Club, it is owned by the Dauphin County Area Agency
on the Aging. The van from Mr. Hoffman was used for approximately two weeks before the Township paid $10,000 as
part of the payment on the van, when the County received the insurance settlement check they forwarded it to the
Township and that money was put into the Senior Citizen Van account and a check was written to Hoffman Fordland
in the amount of $13,501.00. So there is no conflict of interest with Mr. Hoffman selling the Township a van, he
is not selling a van to the Township, it is being sold to the Dauphin County Area Agency on the Aging. Mr. Hoffman
will be returning the check in the amount of ($13,501.00) to the Township and Fulton bank will write a cashiers
check which will be a withdrawal from the Lions Club escrow account for the van fund. Therefore the Township is
not involved in the payment to Mr. Hoffman. The voucher for Hoffman Fordland should be deleted and the remaining
vouchers paid.
Mr. Yost feels the Township should not have accounts that aren’t Township accounts. However, the Township can hold
money for someone else and acting as escrow agent or trustee, it should not go in the line items when doing the
budget. Chairman Jones stated the Lions Club should open an account and authorize the Township to deposit funds.
Mr. Yost stated this should be done in the future.
Chairman Jones thanked Mr. Hoffman for coming to the rescue of the Lions Club.
A vote to pay the vouchers of $11,419.20 was made by Mr. Gross and seconded by Mr. Shatto the motion carried with
4 in favor and Mr. Hoffman abstaining
Payroll: (2/11/99 to 2/24/99) Gross: $12,361.91 Net: $9,420.29
Water & Sewer Authority Gross: $ 3,755.55 Net: $2, 978.82
Mr. Hoffman moved, seconded by Mr. Shatto, to pay the payroll. The motion passed unanimously.
General Fund Balance $218,420.20 Liquid Fuels: $138,057.71
6. PLANNING COMMISSION REPORTS AND PLANS:
A. Hanover Crossing Minor Final Subdivision Plan #99.005MF/SB This plan is for a two-lot subdivision on Hershey
Road separating the R-3 residential zoned land from the Village zoned land. The purpose of the subdivision is to
separate the R-3 and Village into two lots in order to sell the Village area to Agway. Mr. Hoffman made a motion
for the West Hanover Development, Hanover Crossing, final subdivision plan #99.005, to waive the West Hanover Township
Subdivision and Land Development Ordinance for preliminary plan requirements, storm water management, erosion and
sedimentation control plan, driveway profiles, and sewage module and direct the Planning Commission memorandum
be incorporated into and made part of this motion. Mike Bailey seconded the motion. The motion passed unanimously.
Neil Shatto made a motion to approve the West Hanover Development, Hanover Crossing final subdivision plan #99.005,
tax parcel #68-030-025 and Mike Bailey seconded the motion. The motion passed unanimously.
7. OLD BUSINESS
A. Appointments to Boards/Commissions - Chairman Jones received a resume from Robert T. Leonard from Devonshire
Heights Road who is volunteering to serve on the Parks and Recreation Board. Mr. Leonard is experienced as a former
Township official and Chairman Jones feels Mr. Leonard would be an asset to West Hanover Parks & Recreation
Board. Mike Bailey made a motion to appoint Robert Leonard to the Park & Recreation Board it was seconded by
Ken Gross and unanimously passed.
B. Water and Sewer Authority Issues - Mr. Yost stated that in his opinion the Management Agreement still remains
in full force and effect. Over the years the Board of Supervisors has not been as active in enforcing the terms
of the agreement. Mr. Yost passed out a draft motion made up of eight parts dealing with the different issues to
take a more active role in carrying out the Townships duties under the management agreement. Mr. Yost stated that
the motion is not a recommendation, it’s a suggested possible motion for any one of the eight parts.
Chairman Jones recommended that a five-minute recess be taken for the Supervisors to review the document.
Chairman Jones called the meeting back to order.
Mr. Gross stated that this should be tabled till the next meeting, so the document can be better reviewed. Mr.
Gross made a motion to table any action until the next meeting, Mr. Hoffman seconded it. The motion was defeated
3-2.
Mr. Hoffman asked if the Township is prepared to handle the running of the sewer plant in case the Water &
Sewer employees would elect to walk off the job. Mr. Hoffman felt this should be discussed with the Water &
Sewer employees that work for the Sewer Authority before making a decision.
Chairman Jones does not feel the employees of the Water & Sewer Authority would walk off the job without any
notice.
Mr. Shatto stated that there are companies that can provide services on short notice and operate the sewer plant.
Mr. Albert will get the names of the companies to Mr. Shatto by Tuesday, March 2, 1999. Mr. Shatto agrees with
Chairman Jones that the employees will not walk out because the Board intends to enforce a Management Agreement
that was prepared years ago.
Chairman Jones stated that it is the Boards position that the Water & Sewer employees are Township employees
and that there is a Management Agreement in place. The Boards purpose of the action is to clarify the situation
for the Water & Sewer employees.
Mr. Shatto stated that based on Mr. Hoffman’s comments, one more opportunity would be given to the Water &
Sewer Authority employees to respond. Mr. Shatto made a motion that the Board takes action on the proposed motion
that was presented by Mr. Yost at the next Board meeting on March 15, 1999, Mr. Bailey seconded the motion. The
motion was passed unanimously.
C. Knight Road Speed Limit Study - Chairman Jones stated that the Board did authorize the Township Engineer to
check into reducing the speed limit on Knight Road. The Township Engineer has discussed the Knight Road speed limit
study posting with the Solicitor and has concluded that a study is not required to post the road at 25mph. Chairman
Jones instructed Mr. Albert, to prepare the signs for posting Knight Road of 25 mph for the next Board meeting
Chairman Jones asked Mr. Yost to prepare and advertise an ordinance for the next Board meeting on March 15, 1999.
D. Stop sign Manor Drive and Jonestown Road - Mr. Snyder, from HRG, stated that Mr. Al Brulo, Township Engineer,
outlined in a letter to the Board on February 26, 1999 that states the intersection does not meet state warrants
to be posted as a four-way stop sign.
Mr. Albert stated that the Township has many 4-way stop signs in the Township and questioned if they are warranted
by PennDOT standards. Mr. Albert feels the stop sign at Manor Drive and Jonestown Road is needed, since the Township
doesn’t have law enforcement.
Chairman Jones requested that Mr. Brulo investigate the accident data and the other options outlined in his letter
to justify the installation of a 4-way stop sign at this location.
E. Fairville Avenue Tractor-Trailer Complaint - Mr. Snyder referred to Mr. Brulo’s report of February 26, 1999
which recommends that; 1. Request PennDOT to post a large blue and white sign stating "No Truck Services Beyond
This Point"on Route 39 at the last truck driveway. Also, the Township could install a similar sign on North
Fairville Avenue near the Gables driveway and 2. Request the truck stops to improve and clarify signage to their
driveways.
Mr. Shatto stated that he felt Mr. Brulo misunderstood the problem. The problem is not Gables Truck stop, the problem
is that 2-3 miles beyond Gables Truck stop north of Linglestown Road. The tractor-trailers go all the way back
and over the mountain.
Chairman Jones asked Mr. Snyder to check into the problem of tractor-trailers not just missing the turn into the
Gables Restaurant but going beyond and not turning around.
F. Parking amendment – Tabled for public hearing on 3/15/99.
G. Rezoning of Rustrum Realty property at Manor Drive & Linglestown Road – Tabled for public hearing on 3/15/99.
Ms. Hardman will verify the public hearing date.
H. Insurance Policies for West Hanover Township Equipment and Properties – Tabled until March 15, 1999.
I. Tax Collector Joint Audit –Ms. Hardman stated that to save money the Dauphin County Commissioners would like
a joint effort in auditing the tax collectors and would like to know if the Township wants to be involved with
a joint effort. Chairman Jones asked Ms. Hardman if the Township is responsible for the Audit of the Tax Collectors
books?
Chairman Jones asked if this is normally the Township expense to audit the Tax Collectors books? Chairman Jones
asked Ms. Hardman to check into whether the Township has paid for this in the past.
J. Harrisburg Motorcycle Club – Chairman Jones stated that he received a letter from Mr. Joe Hitchings from Johnson,
Duffy, Stewart & Weidner, with a copy of the appeal that was filed by Mr. & Mrs. Daniels with regards to
the Harrisburg Motorcycle Club.
Mr. Yost explained that the Court of Common Pleas upheld the decision of the Zoning Hearing Board, which decided
the Zoning officer was correct in saying it wasn’t permitted and use the Zoning Hearing Board was correct in permitting
the variance to allow this activity. Mr. Daniels, a property owner and neighbor, filed an appeal of the decision
of the Court of Common Pleas to Commonwealth Court. The question the Board needs to decide is whether the Board
wants to participate separately in the appeal and spend money for the Township Solicitor or another attorney to
represent the Townships interest in an appeal; does the Township want Mr. Daniels to continue to proceed with the
appeal and hope he won’t settle the case which might be detrimental to the Townships interest; or does the Township
may not want to do anything?
Mr. Yost’s understanding is that the previous Township Solicitor did file a brief and did participate and that
the Township is on record as an intervener.
Chairman Jones stated that Mr. Altland’s, who is the Solicitor for the Zoning & Hearing Board, testimony appeared
to be in support of the Motorcycle Club. Mr. Altland stated that what the Zoning & Hearing Board did, was done
correctly. Mr. Yost explained that Mr. Altland represents the Zoning Hearing Board.
Mr. Yost questioned whether the Board of Supervisors wants to become actively involved in the appeal. The Board
needs to decide whether the issues that are raised by this case are important enough to participate in the case
by either filing a separate brief or by providing the support to Mr. Daniels.
Chairman Jones stated that the option the Board has is to do nothing or choose to actively participate.
Mr. Yost stated that he could provide support to the Daniels case, but there is always a possibility that Mr. Daniels
may pull out of the case and then the Board is without protection.
Mr. Yost stated that he has not reviewed the record of the Zoning Hearing Board. If there are reasonable uses permitted
in that zoning district it would be difficult to justify a variance to allow a particular use.
Chairman Jones stated that the Board can not table this. The decision of the Court of the common Pleas was on February
4, 1999. The Board has 30 days to appeal the decision. Mr. Yost stated that if the Board wants to actively participate,
the decision should be made at this meeting.
Mr. Shatto stated that the Board can not exceed the time limit to appeal. The proposed Motorcycle Club would be
located in a conservation district. Mr. Shatto doesn’t feel that a conservation district is suitable for the kind
of activities that would take place by the Motorcycle Club. Mr. Shatto would be agreeable to be a part of the appeal
with Mr. Daniels or have the Board appeal separately. Mr. Shatto stated that the Board owes the residents of Fishing
Creek Valley to appeal the decision.
Mr. Frank Wilmarth stated that he has assisted the motorcycle club in representation throughout this process from
the initial contact with the Zoning officer through the Common Pleas decision and now before the Commonwealth Court.
Mr. Wilmarth stated that the Zoning Hearing Board Solicitor already represents the Township in the appeal.
Ms. Hardman stated that the Board of Supervisors does not agree with the Zoning & Hearing’s decision.
Mr. Wilmarth stated that the decision was rendered by the Zoning Hearing Board which is a board appointed by the
Board of Supervisors to decide complex issues related to land use in the Township. The Motorcycle Club has spent
in access of $10,000 dollars and will spend more, and the Township has spent a lot of money also. Mr. Wilmarth
stated that the money being spent on legal costs should be spent on some important public interest areas. The Motorcycle
Club’s position is that if Mr. Daniels wants to sue that is his legal right but the Township has spent a lot money
on this matter already.
Mr. Shatto stated that he was elected to represent the people and the people who have contacted Mr. Shatto have
voiced their opinions that they do not want a Motorcycle Club in their neighborhood. Mr. Shatto agrees that it
will cost the Township some money but the wishes of the residents are not to have a Motorcycle Club in their area.
Mr. Wilmarth stated that the property is located over one-half mile from the closest houses. Sound tests were conducted
before the purchase of the property. This property is located next to Indiantown Gap. (Mr. Wilmarth will reserve
the opportunity to make a statement in rebuttal.)
Chairman Jones asked Mr. Bailey for his comments. Mr. Bailey agreed with Mr. Shatto’s comments and Mr. Bailey feels
the Township should be actively involved.
Chairman Jones asked Mr. Hoffman for his comments. Mr. Hoffman is not in favor of having a Motorcycle Club in the
mountain and feels the Solicitor should check it out.
Chairman Jones asked Mr. Gross for his comments. Mr. Gross agreed with Mr. Hoffman’s comments.
Chairman Jones stated that it is the unanimous feelings of the Board of Supervisors to have Mr. Yost proceed with
the appeal process.
A motion for the Solicitor to proceed as directed was made by Mr. Shatto and seconded by Mr. Bailey. The motion
was carried unanimously.
NEW BUSINESS
A. Mr. Robert Ziltz, Chairman of the Park and Recreation Plan, stated that an ultimate goal is to put together
a Comprehensive Park and Recreation Open Space Plan for the Township. The plan is propose is so the Township can
adopt an ordinance of the Park & Recreation Board which would allow the Township to collect fees in lieu of
land dedication from developers for parks. Mr. Ziltz stated that final approval is needed from the Board of Supervisors
to award HRG Engineering the contract to prepare the study for the comprehensive Park & Recreation Open Space
Plan.
Chairman Jones asked for an estimate length of time required to complete the study.
Mr. Ziltz stated that approximately twelve and fifteen months would be needed to complete the entire study and
have the plan in effect.
Chairman Jones asked for a motion to engage Herbert, Rowland & Grubic to conduct and prepare the Comprehensive
Recreation, Park and Open Space Plan for West Hanover Township. A motion was made by Mr. Gross and seconded by
Mr. Bailey. The motion was passed unanimously.
Mr. Shatto made a motion to approve the resolution 1999-10 to engage the firm of Herbert, Rowland & Grubic
to conduct and prepare the Comprehensive Recreation Park Plan and was seconded by Mr. Bailey. The motion was passed
unanimously.
B. Ms. Hardman stated that Bell Telephone must relocate three telephone poles on Township property at Fairville
Avenue and Linglestown Road as part of the Dermody Properties project to eliminate the over vertical on Linglestown
Road. Ms. Hardman recommended the Board of Supervisors approve the relocation of the telephone poles so the over
vertical improvements can be accomplished. Ms. Hardman stated that Bell Telephone is not going to move the telephone
poles until the Township signs the Aerial Grant.
Mr. Hoffman made a motion that the Board approves and executes the Aerial Grant to allows the three telephone poles
on the Maintenance Building property Mr. Shatto seconded the motion. The motion was carried unanimously.
C. Chairman Jones requested a motion from the Board of Supervisors to advertise for bids for uniform services.
Mr. Hoffman made a motion and seconded by Mr. Bailey. The motion carried unanimously.
D. Ms. Hardman stated that the Township has been working on getting Geographic Information System (GIS) program
for the Township computers. GIS will provide the staff with vital information to make informed decisions. Township
Maps will be more accurate thus saving time for the codes office in preparing reports, assist emergency services,
etc.
Mr. Gross made a motion to approve the HRG proposal with the bid on the hardware and software Mr. Shatto seconded
the motion. The motion was carried unanimously.
E. Chairman Jones stated that it is recommended that the Township have a hearing on April 19, 1999 on the amendments
to Article 7 and refer it to Dauphin County Planning for review. Mr. Shatto made a motion that April 19, 1999 be
set for the public hearing and sent to the County for a recommendation, Mr. Bailey seconded it. The motion was
carried unanimously.
F. Chairman Jones stated that a date for road inspection should be in March. Residents on Jonestown Road have filed
complaints about the drainage.
Mr. Shatto stated that according to Township Code road inspections must take place in the month of April and October.
Mr. Yost stated that the requirement to conduct road inspections was amended a year ago and that it is no longer
needed to do road inspections. Mr. Yost stated that the Township can conduct road inspections.
After discussion it was decided to meet on Saturday, March 13, 1999 at 8:00 a.m. for the road inspection.
12. Other Business That May Come Before the Board
A. Mr. Bailey asked the status of the Township Directory. Ms. Hardman responded that the directory is in final
stages of completion.
B. Chairman Jones stated that the bigger the water lines coming into the Township building, the larger the rate.
To bring a 6" line in would cost approximately $1,300 dollars a month for a water bill. A ¾" line
is the smallest and cheapest line, however, the water company would prefer a minimum of 1" line coming into
any commercial building. The 1" line is approximately $26.00 more a month than the ¾" line. Chairman
Jones stated that the Township should be proceeding with putting a 1" line into the Township building and
getting public water in as soon as possible.
Mr. Hoffman asked if the well could be used for the sprinkler system. Chairman Jones stated that when a well is
used for a sprinkler system the Water Company requires the installation of a water tower to have adequate water
pressure.
Chairman Jones stated that the well should be left connected to the Township building outside spigots for the watering
of the landscape.
13. Public Comment
Mr. Axel Walsen, 7714 Farmdale Avenue (resident) responded
to the possibility of the Water & Sewer Authority employees walk out. Mr. Walsen doesn’t feel that it will
happen but is volunteering to help if needed.
Ms. Linda Turns, 8000 Rabbit Lane (resident) commented
on the Zoning and Hearing Board decision on the Motorcycle Club operations, and stated that she feels that everyone
on the Zoning Hearing Board is regretful that things turned out the way they did. Ms. Turn’s stated that the Township
doesn’t need this Motorcycle Club in the Conservation Zoning District.
Mr. Larry Suhr, Fishing Creek Valley (resident) brought
up the agenda item on tractor-trailers going over the mountain on Fairville Avenue. He stated that there are only
three people that live in Fishing Creek Valley that drive tractor-trailers on Fairville Avenue. Mr. Suhr feels
these people should be able to drive their tractor-trailers home, because this is their living and income.
Mr. Suhr feels the 4-way stop signs should be put up and then let the state come in and say that they are not allowed.
Stop pacifying the state.
Mr. Shatto suggested that the tractor-trailers do not travel Fairville Avenue since it is not sufficient for tractor-trailers
but to use Piketown Road. Piketown Road is built to handle this size vehicle.
Mr. Suhr stated that a letter should be sent to the individuals advising of the Township intentions. Mr. Shatto
stated that is a good suggestion. Chairman Jones feels the residents are entitled to a letter explaining the situation.
Mr. Suhr stated his opinions on the Motorcycle Club and feels the Township should let them build their club. Since
the site is back in the mountains there wouldn’t be that much noise. Mr. Suhr feels that the large planes that
fly over his home make more noise than the motorcycles will.
Ms. Beth Carricato, 699 Knight Road (resident) addressed
the subject of stop signs and the accidents in certain areas. Also Ms. Carricato doesn’t feel that motorcycles
should be in a conservation district.
Mr. Herb Marian, 617 Walnut Avenue (resident) stated
his opinions and feels that the newsletter could be good for the Township but it can be misleading also. Mr. Marian
stated his opinion on the Motorcycle Club and stated the Club has done a lot for kids, families and charities and
would recommend them in any Township.
Mr. Don Steinmeier, 11 N. Fairville Avenue (resident)
stated that the State regulates West Hanover Township. The taxpayers of the Township will pay a price through the
state if stop signs are put up illegally. The state controls just about everything the Township wants to do. Mr.
Steinmeiers opinion is to get the State Legislators to pass new legislation that will free the regulations on Townships.
Mr. Steinmeier stated that the Township Directory that was started over three years ago that was to take only six
months to complete will contain outdated information by the time it is published. All subscribers and advertisers
were to proof the maps and make sure the information was correct. Since Mr. Steinmeier’s information has changed
in the length of time it has taken to publish this map, he doesn’t plan to pay the bill.
Dr. John Fritchey, Township Resident (resident) stated
that his land is located next to the proposed land for the Motorcycle Club. Dr. Fritchey stated that he feels that
it is undesirable for the Motorcycle Club to move on the property next to him.
Ms. Helen Pinkerton, Piketown Road (resident) stated
that the noises from motorcycles that pass her home now are unbelievable. She doesn’t want the Motorcycle Club
and hopes the residents will fight this issue.
Mr. Herb Marian 617 Walnut Avenue (resident) stated
that the concern about the noise from the motorcross bikes is not like 20 or 30 bikes running at one time. He stated
that the Board did not hesitate to build warehouses for tractor and trailers that will be making a lot of noise
and traffic.
Mr. Shatto responded that the difference between the warehouse and motorcycle club is that for the warehouse was
zoned for industrial and warehousing is a permitted use within industrial zone, motorcycle clubs are not permitted
within the Conservation District of the West Hanover Township Zoning Ordinance.
Mr. Bill Hall, 7012 Pine Road (resident) stated that
he is against the Township spending a lot of money on the appeal on the Motorcycle Club. Mr. Hall is in favor of
the Motorcycle Club.
Mr. Bill Baine, 1118 Piketown Road (resident of 35
years) stated t