West Hanover Township
Board of Supervisors' Minutes for 1999
Minutes
WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112
MONDAY, JANUARY 4 1999
REORGANIZATIONAL MEETING
CALL TO ORDER
The regular meeting of the West Hanover Township Board of Supervisors was called to order at 7:02 p.m. by Chairman
Gross, followed by the Invocation and Pledge of Allegiance.
ROLL CALL
Kenneth W. Gross
Neil R. Shatto, Jr.
Robert R. Jones
PUBLIC COMMENT
Beth Carricato, 699 Knight Road – Ms. Carricato asked
if anything has been resolved regarding the speed limit posting on Knight Road.
Mr. Jones stated that at the last meeting it was discussed but no decision has been reached.
Steve Millard, 7400 Wells Drive – Mr. Millard provided
the Board members with a handout and stated Mr. Jones had asked him to evaluate the Township’s accounting program
and submit a bid to get the accounting system up and running.
Chairman Gross suggested the proposal be reviewed and discussion held at a workshop meeting.
Mr. Shatto asked if Mr. Millard was suggesting the Township purchase new accounting software instead of using what
has already been purchased. Mr. Millard responded by stating "yes".
REORGANIZATION OF THE BOARD OF SUPERVISORS
A. Election of Chairman of the Board of Supervisors – Chairman Gross asked for a nomination for Chairman of the
Board.
Mr. Jones nominated Mr. Shatto for Chairman of the Board of Supervisors. Chairman Gross asked for any other nominations,
there being none he asked for a second. Hearing no second Chairman Gross stated the nomination of Mr. Shatto was
dropped.
Chairman Gross asked for any other nominations. Mr. Jones nominated Mr. Shatto for Chairman of the Board of Supervisors.
Chairman Gross asked for a second to the nomination. Mr. Shatto stated this puts him in an awkward position but
under the circumstances he seconded the nomination. Chairman Gross asked if there were any other nominations. There
being none the nominations were closed and a 2-1 vote resulted with Mr. Jones and Mr. Shatto voting in favor and
Mr. Gross voting nay.
Chairman Gross stated the motion dropped for lack of a quorum. Mr. Jones questioned the reason the vote could not
pass. Chairman Gross stated the Board of Supervisors must have three votes in favor in order to pass anything.
Mr. Jones read from Robert’s Rules of Order, which states "A quorum is an assembly of a number needed to transact
business, unless there is a special rule to the contrary a quorum of every assembly is the majority of all members.
A small number for a quorum is necessary for a large group, only a small percentage must ever be at the meeting.
Although a quorum may transact any business it is best not to transact important business unless the meeting has
fair attendance, more than a quorum, or unless previous notice of the proposed action has been given to act by
unanimous consent, at least a quorum has to be present."
Chairman Gross stated the solicitor informed him that when it comes to the Board of Supervisors there must be three
votes to pass, regardless of how many members are present.
Mr. Shatto stated the Second Class Township Code requires that a Chairman, Vice-Chairman, and Secretary/Treasurer
be elected at the first meeting of the year.
Mr. Young, Chairman Water and Sewer Authority, stated the Authority was confronted with the same issue last year
and research showed the majority of the Board must be present. Mr. Young suggested that since some doubt exist,
in regards to proper procedure, a special meeting be called later in the month to deal with the reorganization.
Mr. Jones added that Second Class Township Code states a quorum is three members.
Chairman Gross explained a 2-1 vote is not a majority of a Board consisting of five members.
ADJOURNMENT
By consensus the Board agreed no business could be conducted and the meeting was adjourned at 7:20 p.m.
Respectfully Submitted,
Neil R. Shatto, Jr.,
Secretary/Treasurer
Transcribed by: J. Hoepfer
Administrative Assistant
WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112
MONDAY, JANUARY 11, 1999
REORGANIZATIONAL MEETING
CALL TO ORDER
The regular meeting of the West Hanover Township Board of Supervisors was called to order at 7:02 p.m. by Chairman
Gross, followed by the Pledge of Allegiance.
ROLL CALL
Kenneth W. Gross
Neil R. Shatto, Jr.
Robert R. Jones
Michael Bailey
PUBLIC COMMENT
Frank Duschek, 7649 Jonestown Road – Mr. Duschek expressed
his concern with icy conditions regarding emergencies which may occur at homes where elderly or disabled residents
live.
Mr. Albert assured Mr. Duschek that in the event of an emergency in an adverse weather situation Township crew
would be dispatched to be ensure emergency access to the site is possible.
Mr. Duschek asked that anti-skid material be made available to residents to help themselves keep their driveways
open. Mr. Duschek also suggested residents be allowed to pick up and spread the materials themselves.
Axel Walsen, Farmdale Avenue – Mr. Walsen commented
that there is a senior citizen van that can aid elderly residents in getting to medical appointments, shopping,
etc.
Richard McNeal, 631 Walnut Avenue – Mr. McNeal stated
that in 1977 there was a bad snow and a resident from on top of the mountain called in an emergency. Township crew
was call out to open up the private lane and discovered there was no emergency, the residents just wanted the lane
open so they could get out to the movies. Mr. McNeal added that whenever a fire truck is called out Mr. Albert
dispatches a truck with cinders or whatever is needed to provide access for emergency vehicles.
REORGANIZATION OF THE BOARD OF SUPERVISORS
ELECTION OF CHAIRMAN OF THE BOARD OF SUPERVISORS
Mr. Gross opened the floor for nominations for Chairman of the Board of Supervisors. Mr. Bailey nominated Robert
R. Jones, for Chairman of the Board. Mr. Gross seconded the nomination. With no further nominations, the nominations
were closed and the Board unanimously elected Robert R. Jones as Chairman of the Board of Supervisors for 1999.
ELECTION OF VICE CHAIRMAN OF THE BOARD OF SUPERVISORS
Chairman Jones opened the floor for nominations for Vice Chairman of the Board of Supervisors. Mr. Bailey nominated
Neil R. Shatto, Jr., for Vice Chairman of the Board of Supervisors. Chairman Jones seconded the nomination. With
no further nominations, the nominations were closed and the Board unanimously elected Neil R. Shatto Jr., as Vice
Chairman of the Board of Supervisors for 1999.
APPOINTMENT OF SECRETARY/TREASURER OF THE BOARD OF SUPERVISORS
Chairman Jones opened the floor for nominations for Secretary/Treasurer of the Board of Supervisors. Mr. Shatto
nominated Michael R. Bailey as Secretary/Treasurer of the Board of Supervisors. Mr. Gross seconded the nomination.
With no further nominations, the nominations were closed and the Board unanimously elected Michael R. Bailey as
Secretary/Treasurer of the Board of Supervisors for 1999.
TREASURER’S BOND LIMIT
Chairman Jones asked for a motion setting the Treasurer’s Bond Limit at $300,000. Mr. Gross moved, seconded by
Mr. Shatto, to set the Treasurer’s Bond Limit at $300,000. The motion passed unanimously.
RESOLUTION 1999-1, APPOINTMENT OF TOWNSHIP SOLICITOR
Mr. Shatto moved, seconded by Mr. Bailey, to appoint the firm of Yost and Davidson as Township Solicitor for the
year 1999. The motion passed 3-1 with Mr. Gross voting nay. A copy of Resolution 1999-1 is attached hereto.
RESOLUTION 1999-2, APPOINTMENT OF TOWNSHIP ENGINEER
Mr. Bailey moved, seconded by Mr. Gross, to appoint the firm of Herbert, Rowland and Grubic Inc. as Township Engineer
for the year 1999. The motion passed unanimously. A copy of Resolution 1999-2 is attached hereto.
RESOLUTION 1999-3, APPOINTMENT OF TOWNSHIP SEWAGE ENFORCEMENT OFFICER
Mr. Bailey moved, seconded by Mr. Shatto, to appoint the firm of Light-Heigel and Associates as Sewage Enforcement
Officer for the year 1999. The motion passed unanimously. A copy of Resolution 1999-3 is attached hereto.
RESOLUTION 1999-4, APPOINTMENT OF TOWNSHIP AUDITOR
Mr. Bailey moved, seconded by Mr. Shatto, to appoint the firm of Grace, Reed and Kreider as Auditor for 1999. The
motion passed unanimously. A copy of Resolution 1999-4 is attached hereto.
RESOLUTION 1999-5, APPOINTMENT OF DEPOSITORY
Mr. Gross moved, seconded by Mr. Shatto, to appoint Fulton Bank as the official depository for Township funds for
1999. The motion passed unanimously. A copy of Resolution 1999-5 is attached hereto.
RESOLUTION 1999-6 ESTABLISH TOWNSHIP HOLIDAYS
Mr. Bailey moved, seconded by Mr. Shatto to adopt Resolution 1999-6 designating 1999 holidays for the Township.
The motion passed unanimously. A copy of Resolution 1999-6 is attached hereto.
RESOLUTION 1999-7, AUTHORIZATION FOR PAYMENT OF EXPENSES
Mr. Gross moved, seconded by Mr. Bailey, to adopt Resolution 1999-7 authorizing payment in advance of the following
types of expenditures: utility bills, rent, payroll and other items where there is a discount for early payment
or to avoid penalty. The motion passed unanimously. A copy of Resolution 1999-7 is attached hereto.
RESOLUTION 1999-8, AUTHORIZATION FOR SIGNATURES
Mr. Shatto moved, seconded by Mr. Bailey, to adopt Resolution 1999-8 authorizing the Chairman, Vice-Chairman and
Secretary/Treasurer to sign checks and conduct other transactions on the Fulton Bank Account for the year 1999.
The motion passed unanimously. A copy of Resolution 1999-8 is attached hereto.
APPOINTMENT TO VACANCY BOARD
Mr. Gross moved, seconded by Mr. Shatto, to appoint Joe Manmiller to the Vacancy Board for 1999. The motion passed
unanimously.
APPOINTMENT OF ZONING HEARING BOARD SOLICITOR
Mr. Shatto moved, seconded by Mr. Bailey, to appoint P. Daniel Altland of the law firm of Mette, Evans and Woodside
as Solicitor for the Zoning Hearing Board for 1999. The motion passed unanimously.
COMPENSATION FOR ZONING HEARING BOARD MEMBERS
Mr. Bailey moved, seconded by Mr. Shatto, to set the compensation for the Zoning Hearing Board members at a rate
of $25.00 per hearing. The motion passed unanimously.
ESTABLISH 1999 MEETING SCHEDULE
On a motion by Mr. Gross, seconded by Mr. Bailey, the Board unanimously approved the establishment of the following
meeting schedule for West Hanover Township for 1999.
Location:
West Hanover Township Municipal Building
7171 Allentown Boulevard
Harrisburg, PA 17112
The West Hanover Township Board of Supervisors will meet at 7:00 p.m. to conduct township business on the first
and third Mondays of each month. Any meeting dates, which fall on an observed legal holiday will be moved to Tuesday
evening. Workshop meetings will be held on the second Monday as needed.
The Auditors meet on Tuesday immediately following the first regular January Board of Supervisors meeting.
The West Hanover Township Environmental Advisory Council will meet at 7:00 p.m. on the second Wednesday of each
month.
The West Hanover Parks and Recreation Board will meet at 7:00 p.m. on the fourth Wednesday of each month. Workshop
meetings will be on the first Wednesday, as needed.
The West Hanover Township Planning Commission will meet at 7:00 p.m. on the third Thursday of each month.
The West Hanover Township Water and Sewer Authority will meet at 7:00 p.m. on the third Tuesday of each month.
The West Hanover Township Zoning Hearing Board will meet at 6:30 p.m. on the second Thursday of each month as needed.
MILEAGE REIMBURSEMENT FOR 1999
Mr. Bailey moved, seconded by Mr. Shatto, to set the mileage reimbursement rate at 30 cents per mile for 1999.
The motion passed unanimously passed.
DELEGATES TO STATE ASSOCIATION OF TOWNSHIP SUPERVISORS CONVENTION
Mr. Bailey moved, seconded by Chairman Jones, to appoint the Board of Supervisors with Mr. Shatto the designated
voting member, as delegates to the Pennsylvania State Association of Township Supervisors Convention for 1999.
The motion passed unanimously.
APPROVAL OF MINUTES
The minutes of the regular meeting of December 21, 1998 were approved on a motion by Mr. Bailey, seconded by Mr.
Gross. The motion passed unanimously.
The minutes of the reorganization meeting of January 4, 1999 were approved on a motion by Mr. Shatto, seconded
by Chairman Jones. The motion passed with Mr. Bailey abstaining.
TREASURER’S REPORT
Receipts: General Fund Receipts: $47,610.78
Vouchers: Total vouchers presented for payment: $7,761.12
Mr. Bailey moved, seconded by Mr. Gross, to pay the vouchers. The motion passed unanimously.
Payroll: For the pay period 12/17/98 to 12/30/98
Gross Township: $11,312.80 Net: $8,553.55
Gross Water & Sewer Authority: $3,755.55 Net: $2,978.83
Mr. Gross moved, seconded by Mr. Bailey, to pay the payroll. The motion passed unanimously.
General Fund Balance: $364,506 Liquid Fuels Balance: $137,027
OLD BUSINESS
A. Appointments to Boards/Commissions – Mr. Gross made a motion to table appointments to Boards and Commissions
until the Board Members have an opportunity to discuss the appointments in executive session. The motion to table
was seconded by Mr. Shatto. The motion passed unanimously.
NEW BUSINESS
A. Taxpayer Bill of Rights – Motion to Adopt Notices and Procedures – Mr. Gross stated the Bill of Rights has been
approved by the solicitor and moved, seconded by Mr. Bailey, to Adopt the Taxpayers Bill of Rights. The motion
passed unanimously.
Mr. Shatto moved, seconded by Mr. Gross to appoint Mr. David Doyle, Central Dauphin Area Income Tax Executive Director,
as hearing officer. The motion passed unanimously.
REPORTS
A. Solicitor – None
B. Engineer – Absent
C. Jim Albert, Roadmaster – Mr. Albert reported that the Fire Hydrants that needed the new fittings are now in
service.
Mr. Albert stated he ordered 500 tons of road salt at a cost of $19,000. Street sweepings to be used as anti-skid
are available for public use on private drives at the Township Public Works Building. Mr. Albert added this is
and has been the policy of the Township for many years. Mr. Albert stated residents are welcome to come and get
salt in buckets, however, truckloads are not allowed.
Mr. Albert asked for a copy of the Management Agreement with the Water and Sewer Authority in order to ascertain
and clarify his responsibilities to them. Mr. Gross suggested a Workshop session to discuss the issue.
Lastly, Mr. Albert requested an executive session for staff to discuss personnel matters with the Board of Supervisors.
Chairman Jones announced he would like to see a semi-annual and annual meeting set up to meet with employees each
year as a means to have an open dialog with employees.
An executive session meeting was set for Wednesday, January 13, 1999 to begin at 6:00 p.m.
Chairman Jones thanked the Road Crew for their excellent work keeping the roads open and clear.
D. Janet Hardman, Codes and Zoning Administrator – No report.
SUPERVISORS COMMENTS
Bob Jones – Chairman Jones thanked the supervisors for their vote of confidence in electing him as Chairman. Chairman
Jones challenged the Board Members to work together as one body for the betterment of the Township over the next
year.
Chairman Jones suggested that in the next executive session long range and short range goals should be identified
and established. Chairman Jones added that short term goals should include the sewer capacity in the Swatara Treatment
Plant and the Townships own sewer debt.
Chairman Jones stated the Comprehensive Plan will be revised this year and suggested looking at current zoning
issues.
Neil Shatto – Mr. Shatto stated the water line has been run in front of the Township Building and Mr. Albert, Roadmaster,
has been directed to obtain estimates from plumbers to run the line into the municipal building.
Mr. Albert explained the Water Company does not recommend using the existing plastic pipe to run the water into
the building, and recommended estimates be obtained to run copper pipe, which will be more expensive, however it
is best to go with new piping if the Township should ever decide to add a sprinkler system to the Township Building.
Considerable discussion ensued regarding the type of connection and piping to be used at the Township Building.
By consensus the Board agreed to authorize Mr. Albert to obtain estimates to run the new piping into the Township
Building.
ADJOURNMENT
The meeting adjourned at 8:04 p.m.
Respectfully Submitted,
Michael Bailey
Secretary/Treasurer
Transcribed by: J. Hoepfer
Administrative Assistant
CALL TO ORDER
The regular meeting of the West Hanover Township Board of Supervisors was called to order at 7:02 p.m. by Chairman
Jones, followed by the Invocation and Pledge of Allegiance.
ROLL CALL
Robert R. Jones
Neil R. Shatto, Jr.
Kenneth W. Gross
Michael Bailey
Earl B. Hoffman, Sr.
Chairman Jones announced the Board held an executive session from 6:00 p.m. to 7:00 p.m. to discuss personnel issues.
Mr. Hoffman and Mr. Gross did not attend the executive session.
Chairman Jones welcomed Mr. Jon Yost, back to the Township as Solicitor for 1999.
PUBLIC COMMENT
Beth Carricato, 699 Knight Road – Ms. Carricato asked
for the status of the survey on the Comprehensive Plan.
Chairman Jones stated well over 500 hundred surveys have been received and are still being accepted.
Ms. Hardman, Codes and Zoning Administrator, reported that discussion regarding tabulation of the surveys will
take place at the Planning Commission Meeting on Thursday, January 21, 1999.
Steve Millard, 7400 Wells Drive – Mr. Millard commented
that old business on the Board’s agenda does not remain on the agenda until it is resolved. Mr. Millard also commented
that all Workshop minutes have not been transcribed.
Mr. Millard suggested that the recorder used to record the minutes be replaced.
Chairman Jones agreed that new business on the agenda that has not been resolved, goes under old business and continues
there until the matter is resolved.
Chairman Jones asked Mr. Yost if minutes should be taken at workshop meetings. Mr. Yost responded by stating it
is appropriate to take minutes at every public meeting.
Mr. Shatto added that workshop minutes have been done in the past, however, he cannot say each and every meeting
had minutes transcribed.
Chairman Jones recommended all meetings have the recorder running and if there is substantial discussion, minutes
should be transcribed in order to have a written record. All Board members agreed.
Mr. Hoffman moved, seconded Shatto, that the audio system in the Township Building be updated. The motion passed
unanimously. Mr. Shatto agreed to look into the matter and obtain pricing for replacing the audio system including
microphones for the Township staff table.
APPROVAL OF MINUTES
The minutes of the January 11, 1999 Special Reorganization Meeting were approved on a motion by Mr. Bailey, seconded
by Mr. Shatto. The motion passed with Mr. Hoffman abstaining.
TREASURER’S REPORT
Receipts: General Fund Receipts: $13,259.80
Vouchers: Total vouchers presented for payment: $58,442.10
Chairman Jones reported that the contribution to the Township Employee’s Pension Plan, in the amount of $22,221.90,
has been made.
Mr. Bailey moved, seconded by Mr. Shatto, to pay the vouchers. The motion passed with Mr. Hoffman abstaining.
Payroll:
For the pay period 12/31/98 to 1/13/99
Gross Township: $16,645.04 Net: $12,134.70
Gross Water & Sewer Authority: $3,755.55 Net: $2,978.82
Mr. Gross moved, seconded by Mr. Hoffman, to pay the payroll. The motion passed unanimously.
General Fund Balance: $337,232.00 Liquid Fuels Balance: $137,549.00
PLANNING COMMISSION REPORTS AND PLANS
A. #98.016 MF/SB, Richard C. Newcomer, 7869 Moyer Road, tax parcel #68-015-057 – Ms. Hardman reported that this
is a minor final subdivision and is actually a re-division which involves changing of the property line.
Motion #1
Mr. Shatto moved, seconded by Mr. Hoffman, for the Richard C. Newcomer minor final subdivision plan #98.016 that
the Board of Supervisors waive the West Hanover Township Subdivision and Land Development Ordinance for preliminary
plan requirements, driveway profiles, contours at 2’ intervals, providing an erosion and sedimentation control
plan, providing a stormwater management plan, wetland delineation and direct the Planning Commission memorandum
be incorporated into and made part of this motion. The motion passed unanimously.
Motion #2
Mr. Bailey moved, seconded by Mr. Shatto, to approve minor final subdivision plan #98.016 of Richard C. Newcomer,
tax parcel #68-015-037 contingent upon approval of:
· Verification of survey monuments and markers by the Township Engineer
· Approval of the Form B Non-Building waiver by the Sewage Enforcement Officer
The motion passed with Mr. Hoffman abstaining.
OLD BUSINESS
A. Appointments to Boards/Commissions – Chairman Jones announced that several vacancies exist on Township Boards
and Commissions.
1. Environmental Advisory Board – Mr. Bailey moved, seconded by Mr. Shatto, to re-appoint Patti Estheimer and Robert
Garland to a three year term on the Environmental Advisory Council and to fill the existing vacancy with Eileen
Smink.
Mr. Gross asked that the vote on the appointments be made one at a time.
Mr. Bailey rescinded the motion followed by Mr. Shatto rescinding the second.
Mr. Bailey moved, seconded by Mr. Shatto, to re-appoint Patti Estheimer to a three year term on the Environmental
Advisory Council. The motion passed unanimously.
Mr. Bailey moved, seconded by Mr. Shatto, to re-appoint Robert Garland to a three year term on the Environmental
Advisory Council. The motion passed 3-2 with Mr. Gross and Mr. Hoffman voting nay.
Mr. Bailey moved, seconded by Mr. Shatto, to appoint Eileen Smink to fill the unexpired vacancy to 12/31/00 on
the Environmental Advisory Council. The motion passed 4-1 with Mr. Hoffman voting nay.
2. Park and Recreation Board – Chairman Jones announced two vacancies exist on the Park and Recreation Board.
Mr. Shatto moved, seconded by Mr. Bailey, to appoint Dan Snow to fill the vacancy of the unexpired term on the
Park and Recreation Board to 12/31/02. The motion passed 4-1 with Mr. Hoffman voting nay.
3. Planning Commission – Chairman Jones announced two terms have expired on the Planning Commission.
Mr. Shatto moved, seconded by Mr. Bailey, to appoint Jim Zeiders to the Planning Commission to fill the vacancy
left by Patti Estheimer, which expired 12/31/98. The motion passed 3-2 with Mr. Gross and Mr. Hoffman voting nay.
Mr. Bailey moved, seconded by Mr. Shatto, to re-appoint Robert Green to the Planning Commission for a four year
term. The motion passed 3-2 with Mr. Gross and Mr. Hoffman voting nay.
Chairman Jones stated the appointment to the Water and Sewer Authority will take place at another meeting.
Chairman Jones announced there is a vacancy on the Zoning Hearing Board and asked that anyone interested in serving
submit a resume and letter of interest.
B. Knight Road Speed Limit Study – Mr. Gross stated that a new law will be going into effect and after February
19, 1999 the Township will be allowed to post their own speed limit signs without hiring an engineer to do a traffic
study. Mr. Gross stated he believes the Knight Road issue falls under the new legislation guidelines.
Mr. Yost suggested checking legislation closer before making a decision. Mr. Yost stated he will report on this
issue at the next regular meeting.
By consensus the Board agreed to table the Knight Road Speed Limit issue until the next regular meeting in order
to allow Mr. Yost time to review legislation pertaining to the new law.
NEW BUSINESS
A. Resolution 1999-9 Emergency Operations Plan – Mr. Shatto expressed his concern with the wording of Appendix
2 contained in the Emergency Operations Plan. Mr. Shatto continued by stating Mr. Albert, Roadmaster, has a water
tank truck and equipment for digging up sewer lines. Mr. Shatto stated his concern is if there is an emergency
that covers a wide area of the Township, the road crew could have their hands full with other problems and may
be unavailable to assist at full capacity.
Mr. Shatto suggested utilizing another source to assist in this type of emergency and asked that the wording in
Appendix 2 be amended to assure no one has the understanding that Mr. Albert has the responsibility to pull his
crew off other emergency duties and assist with the sewer line.
Mr. Yost recommended Resolution 1999-9 be adopted with the condition Appendix 2 is amended to indicate that Mr.
Albert and his crew would respond only if available.
Motion
Mr. Shatto moved, seconded by Mr. Hoffman, to adopt Resolution 1999-9 Emergency Operations Plan with the condition
that Appendix 2 be amended to state Mr. Albert and his crew will be used only if they are available. The motion
passed unanimously.
B. #1999.01 Rezoning Request, Richard Yingst, Sarhelm Road – Ms. Hardman explained the a date for a public hearing
must be set and the rezoning request referred to the West Hanover Township Planning Commission and Dauphin County
Planning Commission for review and recommendations.
Motion
Mr. Bailey moved, seconded by Mr. Gross, to refer rezoning request #1999.01 of Richard Yingst to the West Hanover
Township Planning Commission and Dauphin County Planning Commission for review and recommendations and set the
date of March 15, 1999 for a public hearing at 7:15 p.m. The motion passed unanimously.
C. Appointment of Acting Township Manager – Chairman Jones reported that the Township has been without a manager
for a number of months and recommended appointing Janet Hardman, Codes and Zoning Administrator, as acting Township
Manager. Chairman Jones stated advertising will take place immediately for the position of Township Manager. Chairman
Jones added that Ms. Hardman has requested a salary of $3,000 per month to handle both positions.
Motion
Mr. Bailey moved, seconded by Mr. Shatto, to appoint Janet Hardman to the position of acting Township Manager at
a salary of $3,000.00 per month for a term as long as the Supervisors feel necessary.
Mr. Gross expressed concern about how this appointment will effect the codes and zoning position.
Mr. Shatto reported that the Solicitor has asked that it be made clear that the salary mentioned includes the responsibility
for both the manager position and codes and zoning position. Chairman Jones stated the $3,000.00 per month is a
combined salary for both positions.
Mr. Hoffman expressed his concern with over burdening Ms. Hardman with responsibility for both positions.
Ms. Hardman informed the Board that during the winter months the work in the Codes and Zoning Office slows down
considerably and stated she feels she is capable of handling both positions at this time.
Mr. Shatto added that Ms. Hardman has taken on additional managerial duties since the Township Manager left.
Chairman Jones reported an ad for Township Manager will run in the March addition of the Township Supervisors Magazine
and an ad will run in the Patriot News in February. A search committee will be established involving five members
appointed from the Township. The job of the search committee will be to filter through the resumes received and
narrow down the selections for interviews. The committee will then recommend those individuals to the Board of
Supervisors for interviews. The goal is to have a Township Manager on board by Spring.
The motion passed 3-2 with Mr. Hoffman and Mr. Gross voting nay.
REPORTS
A. Solicitor – None
B. Engineer – Absent
C. Jim Albert, Roadmaster – Chairman Jones informed the Board that Mr. Albert was ill and could not be in attendance
tonight. Chairman Jones complimented the entire road crew for the job they have done on the roads during the recent
adverse weather conditions.
Mr. Shatto also commended Mr. Albert and his crew on their efforts during the recent storms.
Mr. Shatto reported he and Mr. Albert conducted an inspection on the lighting and glare from Speedco located on
Linglestown Road. Mr. Shatto expressed his appreciation to Mr. Albert for his assistance on the inspection of the
adjustment of the lights at Speedco to prevent glare on Linglestown Road and Fairville Avenue.
D. Janet Hardman, Codes and Zoning Administrator – Ms. Hardman reported that she would like to discuss what action
the Board wants to take on a few pending zoning violations.
Chairman Jones directed Ms. Hardman to provide Mr. Yost with a copy of the Knight Road inspection conducted by
HRG.
SUPERVISORS COMMENTS
None.
ADJOURNMENT
The meeting adjourned at 7:50 p.m.
Respectfully Submitted,
Michael Bailey
Secretary/Treasurer
Transcribed by: J. Hoepfer
Administrative Assistant
CALL TO ORDER
Chairman Jones, followed by the Invocation and Pledge of Allegiance called the regular meeting of the West Hanover
Township Board of Supervisors to order at 7:00 p.m.
ROLL CALL
Robert R. Jones
Neil R. Shatto, Jr.
Kenneth W. Gross
Michael Bailey
PUBLIC COMMENT
Pat Cassel, 201 Oak Grove Road – Ms. Cassel had three
questions, why is there no American and/or State flag in the lower level conference room where meetings are held?
Jim Albert, Roadmaster - reported that the flags were removed for painting of the room, and would be put back.
Ms. Cassels next question was when meetings are held down stairs and people park on the upper parking level, there
are no lights on the steps to the left side of the building.
Mr. Albert reported that there is a dusk-to-dawn light, but there should be another light in the corner. Chairman
Jones asked Mr. Albert to get an estimate to install a new light.
Ms. Cassels third question, referenced the water line being installed along Route 22, is it going any further than
the Byers property and why was it stopped there?
Chairman Jones said for now the line will stop where its at, he called Mike Salvo from the Water Co. on Friday,
to find out when they are going to continue the line, but has not heard anything as yet.
Larry Suhr, 7010 Fishing Creek Valley Road – commented
that the township spent $16,000 or $17,000 for a computer program to do the billing for the township, he understands
it is here but not being used.
Chairman Jones said that another secretary was being hired that will be capable of using the new program.
Don Steinmeier, 11 N. Fairville – asked that the Board
of Supervisors send correspondence to Representative Marsico, State Senator Piccola and Gov. Ridge, requesting
that they send $12 Million, (of the $600 Million that the state is giving to private sectors for the new sports
stadiums), to West Hanover Township to pay off the debt for the mandated public sewer.
Chairman Jones directed Ms. Hardman to work with Mr. Yost, Township Solicitor to send letters to these Government
officials.
Steve Millard, 7400 Wells Drive – Mr. Millard feels
that due to the conflict between the Water & Sewer Authority and the Board of Supervisors, the residents of
the township are not getting things done to their liking. He feels that to solve these problems they will have
to sit down at a meeting and resolve these issues.
Chairman Jones is trying to set up a meeting to work through these problems. He believes it’s a matter of interpretation.
John Carricato, 699 Knight Road, - Mr. Carricato asked
if this meeting would be open to the public?
Chairman Jones replied "absolutely". After a brief discussion, a meeting was scheduled for Tuesday, February
16 at 6:30.
Linda Turns, 8000 Rabbit Lane – Ms. Turns commented
that she feels that a disservice is being done to the residents of this township by publishing the names of those
who have not hooked-up to sewer, or those who have unpaid bills.
Chairman Jones thanked everyone for coming forward and participating in the public comments.
Chairman Jones said the joint meeting of the Sewer Authority and the Board of Supervisors will have to be advertised
in the newspaper with the time and date. This meeting will be to pay the vouchers and payroll, and will have public
comment sessions available at the beginning and at the end of the meeting.
APPROVAL OF MINUTES
Chairman Jones announced that there was an Executive session held tonight from 6:00 p.m. to 7:00 p.m. to discuss
personnel issues, in attendance were Chairman Jones, Mr. Shatto, Mr. Bailey and solicitor Mr. Yost. Not in attendance
were Mr. Gross and Mr. Hoffman.
Mr. Gross said he would like to have the minutes of the January 19, 1999 meeting changed, to reflect that Ken Gross
and Earl Hoffman were not present. Mr. Bailey, seconded by Mr. Shatto, as amended approved the minutes on a motion.
The motion was passed unanimously.
TREASURER’S REPORT
Receipts: General Fund Receipts: $37,425.72
Vouchers: Total vouchers presented for payment: $40,851.45
Mr. Shatto moved, seconded by Mr. Bailey, to pay the vouchers. The motion passed with Mr. Gross abstaining on the
Fleet Electric bill.
Payroll: For the pay period 01/14/99 to 01/27/99
Gross Township: $15,260.18 Net: $11,300.12
Gross Water & Sewer Authority: $3,755.55 Net: $2,978.85
Mr. Gross moved, seconded by Mr. Shatto, to pay the payroll. The motion passed unanimously.
General Fund Balance: $303,927.93 Liquid Fuels Balance: $137,549.67
PLANNING COMMISSION REPORTS AND PLANS
No reports
OLD BUSINESS
A. Appointments to Boards/Commissions –
Chairman Jones had a resume from Mr. Robert Garland for the Water and Sewer Authority. Mr. Bailey made a motion
to appoint Mr. Garland to the Water and Sewer Authority seconded by Mr. Shatto. The motion passed 3 to 1, with
Mr. Gross voting nay.
Chairman Jones announced that there are still openings on the Zoning Hearing Board, Environmental Advisory Council,
and the Park and Recreation Board.
B. Knight Road Speed Limit Study – Mr. Yost reported that the Act 151 will not help the Township in this case,
because of a different set of standards, but Penn Dot has not yet determined which local roads will qualify. If
you want that speed limit reduced, you will need a Traffic study completed then the traffic study will determine
if the speed limit can be lower. Estimate for traffic study is $600.00.
Mr. Carricato asked what the speed limit on Knight road is since it is not posted. Mr. Yost stated that it would
be 55 mph based on the vehicle code. Mr. Carricato expressed that he hopes nothing happens on that road until Feb.
19 when the law will be passed.
Mr. Bailey feels the Board should go ahead with the traffic study.
Mr. Carricato doesn’t feel the taxpayers should pay again for a traffic study that include Sight distance measurements.
Chairman Jones said if we were going to lower the speed limit, the Township will have to do a traffic study or
the State will have to tell us its not necessary.
Chairman Jones asked Ms. Hardman to contact the Township Engineer to see if the cost can be reduced, if not Ms.
Hardman is to proceed with the $600.00 fee. Mr. Shatto made a motion and Mr. Bailey seconded it. Motion carried
3-1, with Mr. Gross voting nay.
C. Parking Amendment, Article 22 – Vote to Hold Public Hearing and refer to DCPC for review – Mr. Bailey moved,
seconded by Mr. Shatto to set a public hearing date of March 15, 1999 at 7:45 p.m. and refer it to the Dauphin
County Planning Commission for a recommendation, it was passed unanimously.
D. Sound System – Township Municipal Building – Mr. Shatto stated he is looking into a new recorder that will tape
an entire meeting and receive the input from the amplifier.
Chairman Jones asked where we stand in regards to bringing the water line into the Township building. Mr. Albert
is working on this and will have more information at the next meeting.
NEW BUSINESS
A. #1998.03 - Rezoning Request, Rustrum Realty, Manor Drive & Route 39 – Mr. Bailey moved, and seconded by
Mr. Shatto to set a public hearing date of April 15, 1999 at 7:15 p.m., and send it to Dauphin County Planning
Commission for a recommendation. The motion passed unanimously.
B. Mowing Bids – Authorization to Advertise – Mr. Bailey made a motion to advertise for bids for mowing of Township
parks and properties, seconded by Mr. Shatto. The motion carried unanimously.
C. Assistant Secretary/Treasurer – Pat Schildt has been interviewed by the Supervisors, and has gone down to Steelton
to review the accounting program. Ms. Schildt would be hired at a rate of $11.00 an hour and would need no hospitalization.
A motion was made to hire Ms. Schildt as a Secretary by Mr. Bailey and seconded by Chairman Jones. Motion carried
with Mr. Gross voting nay.
D. Workshop meeting with Act One Engineering – Mr. Cieri, Act One Consulting requested a workshop meeting with
the Board of Supervisors regarding the Rollason tract realignment of Jonestown Road. The meeting has been scheduled
for February 8, 1999 at 7:00 p.m.
E. Short Street Park – Mr. Shatto questioned where the township property line is located, particularly the eastern
line. A decision was never made, and he feels a survey should be made to have the lines marked permanately. Firewood
is being stored, and small buildings have been constructed, both of these may or may not be on the property. Liability
is of concern.
Mr. Garland, stated he is a Park and Recreation member. He will discuss with the Park and Recreation Board whether
the proposal for the Comprehensive Park Plan can include a survey of Short Street Park.
REPORTS
A. Solicitor – No additional report.
B. Engineer – Absent
C. Jim Albert, Roadmaster – Mr. Albert reported he had a number of requests for a stop sign at Manor and Jonestown
roads. He would like the Board to consider a stop sign at this location.
Mr. Yost said this should be discussed with the Township Engineer.
Chairman Jones said that he knows stop signs are not to be used for speed control, but something is needed at this
intersection. Ms. Hardman was directed to contact Mr. Brulo and ask him to inspect the intersection and forward
a recommendation.
Mr. Albert stated that Mr. Miller’s drainage problem on Piketown Road, that was approved last fall, would be started
as soon as the weather allows.
Mr. Albert asked the Board to consider conducting their road inspection earlier this year, because some of the
roads in the sewer district are in poor condition. Mud is coming up through some of the roads. Other roads in the
sewer area are in fairly good shape.
Chairman Jones stated something is needed for a long-range plan in regard to road conditions. In the Township News
Magazine there is an article that states information is available from Penn Dot on the inventory of all our roads.
A Workshop Meeting was scheduled for Feb. 8, 1999 at 6:30 p.m. to discuss roads in the sewer area.
B. Janet Hardman, Codes and Zoning Administrator – Ms. Hardman received a call from the Pa. State Police, that
they received her memo for more enforcement actions on Route 39. They said they have stepped up their actions and
wanted a response.
Chairman Jones directed Ms. Hardman to respond to the State Police by telling them that the Board is happy with
their response but would like to see more patrols in the truck stop area.
Chairman Jones asked for a motion to include amendments to the comprehensive plan future land use map and generalized
land classification maps. Mr. Bailey made a motion and seconded by Mr. Shatto, to include comprehensive plan map
amendments in the Rustrum Realty Rezoning Hearing.
Mr. Bailey made motion and seconded by Mr. Shatto, it was passed unanimously.
SUPERVISORS COMMENTS
Neil Shatto – Mr. Shatto stated a letter was received on January 25, 1999 from HRG on GIS (Geographic Information
System) consulting services. Bids are being sent out on equipment purchase prices. Once the bid information is
received a vote can be taken.
Robert Jones - Chairman Jones, requested information concerning a township directory map that was talked about
several years ago, Ms. Hardman stated a final draft will be sent from the Public Information Solution and must
be reviewed and approved. A blueprint will then be sent. It will take seven days to be published.
Chairman Jones asked the Board to consider a change by the Township in the agenda on public comment. The law dictates
that we have a Public Comment at the beginning of a meeting. Chairman Jones suggested Public Comment at the beginning
and end of meetings before Supervisors Comments.
Chairman Jones read in the magazine that we should be paid for the State Game Lands, like $2.50 an acre in lieu
of taxes. It was confirmed that we are receiving these monies.
ADJOURNMENT
The meeting adjourned at 8:08 p.m.
Respectfully Submitted,
Michael Bailey
Secretary/Treasurer
Transcribed by:
P. Schildt
Secretary
1. CALL TO ORDER
Chairman Jones called the Workshop meeting of the West Hanover Township Board of Supervisors to order at 7:00 p.m.
followed by the Pledge of Allegiance and Invocation led by Mr. Robert Burke.
2. ROLL CALL
Robert R. Jones
Neil R. Shatto, Jr.
Kenneth W. Gross
Michael Bailey
Earl B. Hoffman
Chairman Jones introduced the newest employee Pat Schildt, who will be a Secretary in the office of the Township.
3. PUBLIC COMMENT
John Suhr, 1232 Piketown Rd. – This last month there
has been a lot of road patchwork on Fairville Avenue, Mr. Suhr would like the Board to consider posting Fairville
Avenue from Route 39 to Piketown Road, "No tractor trailers allowed", or "For local deliveries only".
Chairman Jones directed Ms. Hardman to contact the Township Engineer, Mr. Brulo, to find out what is involved with
having the road posted for weight limit or local deliveries for tractor-trailers, for February 16, 1999 meeting.
Chairman Jones stated to Mr. Suhr that he hoped to have an answer for him by Monday, February 16, 1999.
4. PARK AND RECREATION BOARD PRESENTATION
Comprehensive Park and Recreation Plan Consultant
Mr. Bob Ziltz, Chairman of the Park and Recreation Board, reviewed the consultant selection process with the Board.
Request for proposals were advertised in the newspaper. The Township received five proposals. The Study Committee
Group went through a review process and narrowed those proposals down to HRG. The Study Committee Group is made
of people from various occupations within the Township.
Mr. Ziltz stated that the Township received a state matching 50-50 grant, in the amount of $16,500 for an open
space recreation plan for the Township. The plan is a blueprint for what the Township foresees for parks and recreation.
Mr. Hoffman questioned whether the proposal meets bidding requirements.
Chairman Jones directed Ms. Hardman to get a legal opinion from Mr. Yost, Solicitor on the proposal selection.
5. REALIGNMENT OF JONESTOWN ROAD
25 Sarhelm Road, Jim Cieri-Act One Consultants/Richard Yingst
Mr. Jim Cieri, Act One Consultants, presented a proposal for Developer Richard Yingst, to reconstruct an intersection
at Sarhelm Road and Old Jonestown Road, install a traffic signal and turning lanes at Route 22/and Blue Ridge Avenue
and extend Old Jonestown Road to Route 22 to line up with the Blue Ridge Avenue crossover. Mr. Cieri presented
to the Board a list of contributions the developer is willing to make and a list that the developer is asking the
Township to make. (See Attached)
Ms. Linda Turns, Planning Commission Chairman, felt that Mr. Robert Hall and other developers would benefit from
this proposal. The other developer fees would offset the waived fees that the township is asked to waive in Mr.
Yingst’s proposal.
Mr. Hall asked if the existing crossover across from Jonestown Road will remain and how the sewer system will be
extended.
Mr. Cieri is working out the details for the sewer system.
Mr. Gross would like to see the curve on Old Jonestown Road straightened out somewhat.
Mr. Cieri stated that he spoke to Mr. Rich Sterling from Penn Dot concerning the improvements on Route 22. Penn
Dot is anxious to cooperate with the proposed.
Mr. Hall said he has approximately 17 acres of land. He would like to develop the land, but wants to wait for the
future to see what is proposed since the original proposed location for the traffic light is being moved.
Mr. Bob Leonard, Devonshire Heights Road does not feel that deals should be made with a developer for a traffic
light. He cautions the Township not to give too much away to achieve the installation of a traffic light.
Mr. Hall stated that at this point he is not willing to commit to contributing $100,000 for a traffic signal, turning
lanes, and improvements to Route 22.
Mr. Gross asked what the Townships cost would be to maintain the traffic light.
Mr. Albert stated it costs the Township approximately $2,000 a year for the maintenance of the Route 39 traffic
light. This does not include repairs or bulbs.
Ms. Hardman stated that if Mr. Yingst develops 10 or 15 dwelling units a year, there would be a gradual loss on
building permit fees. Township Permit fees fund the operations of the Codes Department.
Mr. Cieri is not asking for a decision tonight. Mr. Cieri only wanted to tell the Board what Mr. Yingst’s proposal
is, and what he is offering. The rezoning is being requested so Mr. Yingst can build more dwelling units making
the project cost effective.
Mr. Shatto questioned how to handle the next builder asking for a similar request to waiver building and zoning
fees. Waiving fees could set a precedent.
Mr. Cieri’s answer was that Mr. Yingst is purposing to make $500,000 to $600,000 worth of improvements and needs
to off set $100,000 the cost by waiving the building and zoning fees.
Mr. Shatto likes the idea that money will not be coming out of the general fund for the traffic light in a lump
sum.
Ms. Hardman stated that Township would be paying for the traffic light, over a ten-year period in increments, by
not charging for the building permits.
Mr. Cieri stated that the traffic study indicates that a traffic light is needed. The Township will be getting
a traffic signal and improvements to Route 22 that the traffic specifies. He is not asking for any kind of action
at this time. He just wanted the Board to know what their offer was before having the public hearing on the rezoning
request.
Mr. Bailey questioned the parcel of land along Sarhelm Road zoned R-2, would that be left as R-2 for open space?
Mr. Cieri stated that if the R-2 land area could be used to meet the open space requirements the land along Sarhelm
would stay R-2.
Ms. Hardman asked the Board if they are in agreement with the rezoning concept.
Chairman Jones and Mr. Bailey both agreed they are in favor.
6. ROAD IMPROVEMENT PRESENTATION
Ms. Hardman presented to the board handouts showing the roads that are in need of repairs with lists showing the
several different cost estimate scenarios for these improvements. (See Attached)
Mr. Albert stated there are a number of ways these road problems can be addressed. The worst roads have mud coming
through them and they are falling apart; some are sewer roads, some are not. Some roads are in fair shape but can
hold till next year, and other roads are in good shape. There are 11,880 feet of drainage pipes in the township.
The drainage problems must be addressed before the road repairs are done. This project is two years of work, the
progress is a little at a time.
Mr. Albert felt the worst roads should be addressed this year, 1999. Jonestown Road is a concrete state road that
is coming apart. A lot of money is spent every year on patching this road. Since all major utilities are installed
on Jonestown Road, it should not have to be torn up again. It was discussed last year and in the budget to overlay
Jonestown Road this year.
Mr. Albert explained the different ways of repairing the roads, reclaim or recycle. Reclaim means to totally replace
the roadway. Recycle means to use the existing materials to redo the road.
Mr. Shatto asked about the difference in the prices of reclaim and recycle repairing.
Mr. Albert explained that the reclaim method is priced without overlay. The overlay would have to be added to this
cost.
Mr. Albert was asked by the Board to provide some price quotes for rentals leases to hold the cost down for equipment
such as a paver, milling machine and roller. Purchasing a paver and roller would not be a waste of money because
it would be used every year and would pay for itself in no time. A milling machine is not recommended to be purchased,
it should be rented.
Mr. Albert stated that Devonshire Heights Road, which is in the budget, is in terrible shape from the heavy buses
and garbage trucks that have busted down the edges. This road is unsafe to travel. The road must to be widened
on each side by 1 ½ to 2 feet.
Mr. Albert stated to keep in mind for the drainage problem roads, there would be an extra engineering cost if the
Board would decide to put it out for bids. The map information presented is too vague for bidding purposes.
Mr. Shatto asked what the cost is for drainage only.
Ms. Hardman reported it is estimated to be $101,000 for the Township employees to do the work or $404,000 to bid
it out.
Mr. Albert stated that figure has gone up because the report is two years old and the cost to raise manholes are
not included.
Ms. Hardman provided a copy of information received from Fulton Bank on loans, interest rates, terms and payments.
(See attached.)
Mr. Bailey asked if Fulton Bank stated that the Township could only borrow what is needed.
Mr. Albert answered that this loan is similar to a Home Equity Loan, what you borrow is what you pay on; the Township
can draw on it, as needed.
Mr. Steve Millard asked how long it would take the township to do the roads.
Ms. Hardman stated the proposal is a three-year work schedule. The proposal also includes two of the worst roads,
Piketown and Moyer.
Chairman Jones stated the Township should develop a long-range plan for all Township roads, so that all residents
will know that they will be taken care of eventually.
Mr. Albert stated the roads on the north side of Rt. 22 are in better condition than the roads on the south side
of Rt. 22. The south side roads are in poor condition.
Chairman Jones stated that the drainage on the south side of Rt. 22 have the most serious problems.
Mr. Albert stated that his crew are good men, and this job can be done in house, which would save money, but this
is a big project.
Ms. Hardman stated that if this project were to be done in one year, some of the work would have to be contracted
out.
Chairman Jones feels that the Board should take all the information given to them concerning the project and review
the material, and see what their thoughts are on how to proceed.
Mr. Shatto stated that the Board should take a good look at the overall project, not just the worst roads. The
drainage problem has to be taken care of in some areas before roadwork can be done.
Mr. Albert stated that drainage is the slowest part of the project. Maybe the Township should contract the drainage
portion of the work. However, time is of the essence. The bidding process will take time. Work could already be
started.
Mr. Albert stated that Westford Crossing is also in terrible shape. The roads have had no repairs since the day
they were installed. The ice is tearing up the roads this winter.
Mr. Shatto said that before the plan could be bid, it would have to be engineered and designed at an additional
cost. Time is also the problem.
Chairman Jones inquired about the hiring of two new men for the road crew.
Mr. Albert explained that a certain number of men are needed to keep the crew going. When mowing is needed two
men have to be pulled off the road crew then the crew comes to a stop. With two extra men for summer mowing and
odd jobs, this won’t happen and projects can continue.
Mr. Shatto inquired about a roadside mowing of the township, how many men and how many days does that take?
Mr. Albert said it takes two men a week and a half to two weeks, depending on how wet the shoulder line is. Roadside
mowing is done four times a year.
Chairman Jones inquired as to where the Township stands in our budget to hire two men for the summer.
Ms. Hardman stated that additional employees were based on $7.00 per hour, $12,800 for the summer, from May 17
to September 3. The money for hiring the additional employees is not in the budget. It would have to be a part
of the project cost.
Mr. Albert stated the Township should hire college students coming home for the summer. He wouldn’t be using the
students to mow, because of the danger with the mowing equipment. But they could be used on the road crew. He would
take two senior men off the road crew to do the mowing.
Mr. Albert has spoken to Shall Equipment, L.B.Smith, and a number of different companies concerning a paver. There
are many different options available to obtain this piece of equipment such as rent, lease or purchase.
Mr. Hoffman expressed that he felt the Township should have a paver and a roller.
Mr. Shatto would like the Board to get together on their feelings about purchasing a paver. If the Board agrees
the Township should go in that direction, then the Board should take action to get an official bid out.
Mr. Albert stated that Mr. Ed Mayberry, sales representative at Shall Equipment, is willing to make a presentation
to the Board to explain all the options on the paver. They will explain the financing, leasing or rental of the
various equipment and they are willing to work with the Township. They will answer any questions the Board has
concerning the equipment.
Mr. Hoffman stated also he felt that he would like a contract for a monthly payment with a winter skip till the
equipment is paid for.
Mr. Albert stated that Lower Paxton bought a paver approximately twelve years ago, with the idea to sell it after
a few years, but kept it because they liked keeping up with road repairs.
Ms. Hardman stated the decision to begin the project has to be done in a timely manner, or the season will be over.
Mr. Shatto agrees that the Board should at least get a bid out on the equipment.
Chairman Jones asked whether the Board would have to review the bid specifications before they advertised it. He
directed Mr. Albert to get a bid together.
Mr. Albert will get specs together by the Feb. 16th Board Meeting. Mr. Albert asked if this was for a paver only,
the Board replied it was for a roller also.
ADJOURNMENT
The meeting adjourned at 9:30 p.m. with a motion from Mr. Gross and seconded by Mr. Hoffman.
Respectfully Submitted,
Michael Bailey
Secretary/Treasurer
Transcribed
by: P. Schildt Secretary
WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112
MONDAY, FEBRUARY 16, 1999
JOINT WORKSHOP MEETING
WITH THE BOARD OF SUPERVISORS
AND THE WATER & SEWER AUTHORITY
CALL TO ORDER
A joint workshop meeting of the West Hanover Township Board of Supervisors and the Water & Sewer Authority
was called to order at 6:30 p.m. by Chairman Jones, followed by the Invocation and Pledge of Allegiance led by
Mr. Donald Ryan.
ROLL CALL
BOARD OF SUPERVISORS
Robert R. Jones
Neil R. Shatto, Jr.
Michael Bailey
Mr. Jon Yost, Solicitor
Water & Sewer Board
Bob Garland
PUBLIC COMMENT
Chairman Jones announced that there would be Public Comment at the beginning and end of the meetings, so that each
resident will be able to voice their opinions and concerns on any matter.
John Carricato, 699 Knight Road – Mr. Carricato commented
on the policy of putting information on the bulletin board by the Water & Sewer Authority. He feels that the
procedure should be for any board to vote on at there own Board meeting and then bring it to the Township Board,
so there is no conflict in the future.
Chairman Jones felt this was a good idea. Township Public Notices are to be on the board, but some of the things
were not Public Notices.
APPROVAL OF MINUTES
The minutes of the February 1, 1999 Regular Meeting were approved on a motion by Mr. Bailey, seconded by Mr. Shatto.
The motion was carried.
TREASURER’S REPORT
Receipts: General Fund Receipts: $15, 236.22
Vouchers: Total vouchers presented for payment: $52,539.83
Chairman Jones requested that the Account Code Number be put on the list of Invoices for approval.
Mr. Bailey moved, seconded by Mr. Shatto, to pay the vouchers. The motion passed unanimously.
Payroll: For the pay period 01/28/99 to 02/10/99
Gross Township: $12,006.71 Net: $9,158.05
Gross Water & Sewer Authority: $3,755.55 Net: $2,978.83
Mr. Shatto moved, seconded by Mr. Bailey, to pay the payroll. The motion passed unanimously.
General Fund Balance: $264,893.94 Liquid Fuels Balance: $138,057.71
Chairman Jones stated that at this time on the agenda we should be having our workshop meeting with the Water &
Sewer Authority, since only one person from the Water & Sewer Authority was there, Chairman Jones asked Mr.
Jon Yost, the Township Solicitor what the Board should do.
Mr. Yost suggested that the Board move on to New Business to see if anyone else from the Water & Sewer Authority
will be coming to the meeting.
Chairman Jones stated that since this was a workshop meeting and there would be no voting on anything with the
Sewer Authority since the Boards were only going to discuss some of the issues, no quorum would be necessary stated
Mr. Yost. It was decided to move on to New Business to give members of the Sewer Authority more time to attend
the meeting.
Chairman Jones stated that the management agreement between the Township and the Sewer Authority would be discussed
at this meeting. Chairman Jones requested copies be passed out to the attendees to be looked over before discussion.
OLD BUSINESS
A.Appointments to Boards/Commissions –
Chairman Jones had a resume from Mr. Robert H. Burke of Linglestown Road for the Zoning Hearing Board.
For the record, Mr. Gross and Mr. Hoffman arrived at the meeting at 6:45 p.m.
Mr. Shatto made a motion to appoint Mr. Robert Burke to the Zoning Hearing Board for a 5-year term, seconded by
Mr. Bailey. The motion passed 3 to 2, with Mr. Gross and Mr. Hoffman voting nay.
Chairman Jones directed Ms. Hardman to notify Mr. Burke that he had been appointed to the Zoning Hearing Board.
B. Knight Road Speed Limit Study – Ms. Hardman reported that Mr. Brulo will report on the study at the March 1,
1999 Board meeting.
For the record, Mr. Scott Huebner of the Water and Sewer Authority arrived at 6:50 p.m.
C.Parking Amendment, Article 22 – Public hearing scheduled for March 16, 1999.
D.Rezoning Request, Rustrum Realty – Public hearing scheduled for March 16, 1999.
NEW BUSINESS
A. Lease Agreement between Fire Company #1 & Board of Supervisors – Mr. Shatto reported that the lease is for
8.252 acres that the West Hanover Township Fire Company owns and has leased to the West Hanover Township for the
past twenty years. Those acres are the ball fields and a portion of the parking lot. The lease agreement did expire
as of October 1, 1998 and must be renewed and agreed upon by both parties. The Fire Company has agreed to lease
it to the Township, but for a period of five years only, not for the twenty years as the previous agreement had
been for. The new agreement is the same as the old agreement except for the number of years has changed. The lease
is for $1.00 per year.
Mr. Gross asked if the Solicitor has looked over the agreement. Mr. Yost stated that he has not reviewed the document,
but feels there should be no problem since it is identical to the last agreement.
Chairman Jones asked Mr. Yost to review the new agreement. His findings were that this lease is typical between
volunteer organizations and municipalities.
Chairman Jones asked for approval on the lease. Mr. Hoffman made a motion to approve the lease; Mike Bailey seconded
it. The motion was passed unanimously. Neil Shatto abstained from voting on the lease because of his involvement
with the Fire Company.
Insurance Policy for Township Equipment and Properties. – Ms. Hardman reported that the township insurance policies
are due to expire May 1, 1999. Ms. Hardman asked the Board for approval to request proposals for Insurance rates.
Chairman Jones asked if there was anyone in mind to be asked for bids. Ms. Hardman reported that R.J. Hall was
in the office and reviewed the files. Chairman Jones stated a notice could be put in the newspaper that the Boards
are requesting proposals for insurance, with a dead line of March 31, 1999.
Chairman Jones stated that Mr. Hoffman would like to be involved with the insurance companies concerning errors
and omissions.
WATER & SEWER AUTHORITY JOINT MEETING
Chairman Jones stated that the purpose of the joint meeting is to work out some of the problems that have come
up in recent months. The management agreement dated November 21, 1994 was to have a good working arrangement between
the Township Supervisors and the Sewer Authority. The agreement was suppose to be a money saving device for the
Water & Sewer Authority with the Township to be the employer of the Sewer Authority, thus saving some expense
by having them in the Township Pension Plan, Health Insurance, Life Insurance and also some of the equipment used
by the Township could be used at the Sewer Authority. It has been stated over the past few months that employees
at the Sewer Authority are not employees of the Township, that they are employees of the Sewer Authority.
Mr. Huebner, Treasurer, Sewer Authority - stated that he feels the management oversight that was suppose to be
provided by the township has not been there. It has been a problem for the Sewer Authority, because of a lack of
strong management from day to day. Because of this problem it has impacted the Sewer Authority negatively. Mr.
Huebner feels this area has to be improved.
Chairman Jones stated that the Township has been without a Manager since Mr. Hess has left, approximately eight
months. Ms. Janet Hardman was appointed acting manager. Mr. Henry Young, Chairman of the Sewer Authority has appointed
himself acting manager of the Sewer Authority.
Mr. Huebner stated that he feels he is functioning in that capacity.
Chairman Jones inquired if this issue was brought up at a Board meeting. Chairman Jones felt that would have to
be a Board appointment for him to be the acting manager.
Mr. Huebner stated that this appointment has not been brought up at a Board meeting. Mr. Young has stated to Mr.
Huebner that Mr. Young is the acting manager of the Sewer Authority.
Mr. Robert Garland, Sewer Authority member- stated that he must receive Mr. Young’s approval for anything requested
before it can be released.
Mr. Yost feels that personalities should be kept out, and to deal only with the management agreement itself. Mr.
Yost’s impression was that the Township created a Water & Sewer Authority, not only a paper Authority for financing
purposes but also an operating Authority. However, because the Authority had no employees and was a newly formed
Authority, the Authority delegated back to the Township the operation of the Authority through the management agreement.
It was the Townships responsibility to bill people, collect the bills and do day-to-day activities. The management
agreement turned the Authority back into administrative Authority rather than an operating Authority. He feels
that the agreement was entered into between two legal entities with provisions for termination by giving appropriate
notice, and is still in full force and legally enforceable.
Chairman Jones stated that at the December meeting, when the budget was passed, it was voted for a 5% increase
across the board for all employees. A different raise was given to the Sewer Authority. Mr. Huebner reported that
the Water and Sewer Authority voted this increase.
Chairman Jones asked if the Water & Sewer Authority personnel are Water & Sewer employees or Township employees.
Mr. Yost stated that at the present time they are Township employees.
Mr. Huebner stated that the Water & Sewer Authority is fully aware of the management agreement, and the status
of the management agreement. He feels they voted in good conscience in terms of what the salaries should be for
the Water & Sewer Authority employees
Chairman Jones asked Mr. Huebner if the Water & Sewer Authority was aware at that time of the Townships approval
of a 5% pay increase for every one.
Mr. Huebner stated that at that time he doesn’t think that they were aware of the pay increase.
At this time further discussion was delayed while Chairman Jones tabled the discussion on 5% pay increases.
PUBLIC HEARING 7:15 p.m.
Rezoning of Route 39 from Rider Lane to tax parcel #68-030-182-from R-3 to R-2
(See attached court reporters transcript.)
RESUME WATER AND SEWER AUTHORITY JOINT MEETING
Chairman Jones resumed the discussion on the effect of the pay raise. The Township employees were granted a 5%
pay raise and the Sewer Authority employees received something else. Chairman Jones asked Mr. Yost were we stand
with this.
Mr. Yost stated that the Board would have to make a decision to rescind the raise or live with it and make adjustments
for future years. The important thing is how to handle the management agreement in the future, both with respect
to personnel or any related matters.
Chairman Jones quoted from the last paragraph of the agreement, "This agreement shall continue in effect until
the term beginning with the date hereof and to and including December 31 year, and from year to year thereafter,
unless either party give a written notice of its desire to terminate or mend the agreement at the expiration of
any term thereof, such notice to be given 120 days before the expiration of such term." One way to dissolve
this agreement is either party to notify the other party that one party wishes to dissolve the agreement, and the
notice be given by September 1, and then January 1, of the following year the agreement would terminate.
Mr. Yost stated a second way requires joint approval of both Boards, stating that they wish to terminate the agreement.
Chairman Jones stated his disappointment that more participation was not received from the Water & Sewer Authority
members because they did not attend this meeting and because these issues do concern the employees that have to
be resolved. Currently if they are not Township employees, Chairman Jones is not sure whether they can be on the
Township plan for pension, hospitalization and life insurance.
Mr. Yost stated that there is no question that they are Township employees, based on the agreement and past practices.
Question is what should be done with this action that the Municipal Authority took, with or without full understanding
of the implications of it.
Chairman Jones inquired as to the next meeting of the Sewer Authority, and for the Board to compile a list of concerns,
for the Sewer Authority meeting on Tuesday, February 23rd.
Mr. Yost stated that the Board of Supervisors should let the Sewer Authority know what the Board wants, or be at
the Sewer Authority meeting and discuss back and forth what the various thoughts are.
Mr. Huebner’s recommendation is to let the pay raises stand, as it will cause other actions down the road. In future
years if the agreement does stand, salaries should be handled as part of submission of the annual budget.
Mr. Shatto inquired as to how the increase was put in the budget. The agreement says the Board of Supervisors establishes
a budget to cover the wages of the Sewer Authority employees which was a 5% pay raise.
Mr. Huebner stated that the raises were based on the Sewer Authority proposed budget. Mr. Huebner inquired as to
whether a budget was proposed to the Board of Supervisors.
Mr. Shatto stated that the Board approved a 5% across the board for all Township employees, and that at that time
the Board felt that the agreement was in effect, and that the employees who work at the Sewer Authority, were employees,
which would include them in the 5%.
Mr. Huebner is sure this was a case of miscommunication, and goes back to the management agreement, and who was
the managing authority at the time that the budget was put together for the Authority.
Mr. Shatto stated that there is some Township employees who feel they are entitled to the same increase as the
Sewer Authority employees.
Mr. Garland recommended we set the pay increases aside and go forward on the management agreement and not make
the pay increase an issue, the other things that need discussed will fall into line.
Mr. Hoffman felt that the Township would lose some Sewer Authority employees if the pay raises are rescinded. Mr.
Hoffman feels this problem has to be discussed with the employees and the Board of Supervisors to get it straightened
out.
Ms. Diane Herald inquired where were the Sewer Authority employees and Board members tonight? That is what this
meeting was for.
Chairman Jones inquired as to whether the management agreement is in place until both parties nullify it.
Mr. Huebner stated that has always been his presumption.
Mr. Shatto agrees, until it is agreed to by the two parties that the management agreement is going to be dissolved,
changed or modified, it is still in effect.
Mr. Huebner stated that in his opinion it means that there are certain actions that the Township should be taking
under the Board of Supervisors that have not been taken in the past, so there is some work that needs to be done,
in order to make this an effective management agreement.
Mr. Hoffman asked Mr. Yost if he and the Sewer Authority Solicitor could get together and iron these problems out.
Chairman Jones feels its not for two Solicitors to get together, but for two Boards to get together, its up to
the Sewer Authority to show up at the meetings.
Mr. Garland stated that Mr. Long, Solicitor for the Sewer Authority, has given his opinion on this matter, in fact
at an open forum meeting, he responded to a question, "that a management agreement exists between the Township
and the Water & Sewer Authority, however, since there are is no Manager in place at present, the management
agreement has ceased to function, he further stated that until a Manager is in place the affairs and matters of
the Authority must be attended to". Mr. Garland contends that Mr. Longs should have said, "this is between
the Authority and Board of Supervisors, and that the Authority should address that particular matter directly with
the Board of Supervisors and not try to take matters into their own hands".
Chairman Jones stated that all agreed that the Management Agreement is still in place until both parties agree
that it will be dissolved or kept in place.
Roads within Sewer Area
Mr. Huebner stated that it was his understanding at the time the sewers were going in, there would be certain roads
that would not be restored to existing condition, because there were plans to actually go back and repave those
roads and also provide some sort of storm drainage and be functional for a year or two.
Mr. Hoffman inquired where the money was to come from to fix the roads. The budget was over shot when they put
the sewer plant in. The Board had to decide that the Township, through taxation, should pay for the road.
Mr. Huebner stated that in certain areas, there were no plans to fully restore roads as part of the sewer project,
only the portion that would be the trench was to be restored. There was a decision made, agreement with the Board
of Supervisors, that there would be certain roads that eventually would be repaved and brought up to standards.
There were certain roads that did not have adequate base and as a result there was no sense restoring those to
a condition better than what the rest of the road was in, and so they were restored again to a condition that they
would be suitable for another year or two.
Mr. Hoffman stated that if there is full road reconstruction for West Hanover, it has to be done in sections because
of costs. Mr. Hoffman feels there will be a raise in sewer rent unless we get permission to keep our monies for
the hook-ups, as a result the people in this community will have to pay more for sewer.
Mr. Shatto had a conversation with Mr. Young and the last figures he looked at with the three pending housing development
proposals coming and the proposed warehouse. Mr. Young feels that even if we don't win the case of keeping the
hook up fees the increase in sewer bills is going to remain very minimal. The increase doesn’t come into effect
until September 2001.
Chairman Jones stated that if there will be 60 EDU’s a year no increase will be necessary. The warehouse will be
over 50 EDU’s, 30 EDU’s per year with the housing developments, and a motel on Jonestown Road with 60 EDU’s, is
well over what is needed for two years.
Chairman Jones stated that one of the purposes of tonight’s meeting was to have a good working relationship with
the Sewer Authority and the Supervisors. If the Sewer Authority is doing things that are going to hurt development
when the Board is trying to increase development, where are we? The Sewer Authority should be helping the Township
to entice people into the Township to develop.
Mr. Huebner has always taken a neutral stance to development, speaking for himself. The Sewer Authority responsibility
is to provide sewer facilities at an affordable rate. It’s the Board of Supervisors job to decide if there’s a
growth policy or not.
Mr. Garland feels there has been a wedge between the Water & Sewer Authority and the Board of Supervisors and
the fault is on both sides. All of the Boards have got to start working together, to get more growth in the Township.
This has to be the common goal.
Chairman Jones feels that it is essential to have a better working relationship with the Water and Sewer Authority,
than what we have now. Back to the roads, Chairman Jones asked Mr. Huebner if he feels the Sewer Authority is liable
for anything on these roads.
Mr. Huebner doesn’t feel that way, and right now his primarily concerned iswith making sure that there are financial
resources to operate the facilities in the system. He doesn’t see extra income coming from other places.
Mr. Garland toured the roads and found they were in poor shape.
Chairman Jones stated that the township doesn’t have the worst roads in the world. But it was everyone’s understanding
that the roads would be put back into a similar condition to what they were before the sewer project. They were
better before the sewer line came down the street.
Mr. Bailey stated that last year after a meeting with HRG the figures that were presented were approximately $4.5
million for road repair for the entire township. The Township chose to spend $150,000 which was liquid fuels money
and 2/3 of that was spent on repairing one bridge which left $50,000 for road repair. The roads have had very little
done to them.
Mr. Shatto believes that the road repair will have to be dealt with by the Board of Supervisors, he had hoped the
Sewer Authority would have gotten some money back from CET but that looks like a lost cause.
Equipment
Chairman Jones asked about the equipment that is owned by the Township that is at the Sewer Authority; loader,
copier and other Township equipment.
Mr. Yost referenced the Management Agreement when it comes to equipment, which says that basically the Township
provided equipment, but there is no understanding that its going to be provided for free. The Sewer Authority can
be billed for the use of that equipment.
Chairman Jones referenced the copier at the Sewer Authority, the Township is paying $275.34 rental per month for
the copier in the Township office, and the Township gave the Sewer Authority a copier to use at no cost. They in
turn charge the Township and taxpayers $.18 per copy for a piece of paper, plus the Township pays for the sewer
at the Maintenance building. Chairman Jones stated this must be addressed.
Mr. Yost stated that if the Management Agreement is in force, it’s the Townships responsibility to provide for
copying services at both locations.
Chairman Jones feels that a fair rental has to be worked out on the copy machine located at the Sewer Authority.
Chairman Jones will check on leasing a machine like the one at the Sewer Authority.
Chairman Jones stated that the Sewer Authority is using a loader, a pick-up truck with a plow.
Mr. Jim Albert, Roadmaster, asked if the Sewer Authority should be paying gas and maintenance on the use of the
pick-up truck. Also does the Sewer Authority have to pay the Township a lease for the loader for a year.
Chairman Jones stated that the Management Agreement was designed to help the Sewer Authority get started and get
on their feet. Also, the arrangement was that the Sewer Authority employees would use the truck to snow plow the
road at the Maintenance building and also the Township building parking lot.
Mr. Albert stated that the past Manager tried to work out an agreement with the Sewer Authority, to give them this
truck and in return the Sewer Authority would maintain their own facilities, as far as snow removal, take care
of the pumping stations and also help take care of the Township building parking lot. That didn’t work out, the
Sewer Authority didn’t feel they should have to do that.
Mr. Yost stated that if the agreement had been honored, the Township wouldn’t be discussing leasing this piece
of equipment to the Authority.
Mr. Huebner feels that if there were an active Manager these problems would be taken care of, appropriate billings
would be made, trade offs would be taken of etc. There is a need for someone to run the operations.
Personnel
Chairman Jones feels personnel issues need to be discussed in an executive session. The two boards are going to
have to get together and resolve this issue within the near future.
Administrative Office Location
Ms. Hardman stated that the location at the Sewer Authority building is in violation of the Building Codes. It
was to be a temporary, and turned out to be permanent.
Chairman Jones stated he feels the Sewer Authority office should be downstairs in the Township building. There
is very large office available. This issue must be resolved.
Ms. Hardman stated that residents bring their sewer bills to the Township office for payment, and the Township
employees have to deal with it and spend time collecting the monies.
Mr. Huebner stated that the whole idea of the Management Agreement was to share resources, its really the Township
is selling services to the Sewer Authority.
Mr. Garland stated his opinion was that it would be very beneficial and cost effective to move the office of the
Sewer Authority to the Township building. It would be a central location for bill collecting and for bills going
out. It would be in the best interest for the Authority and Township to be centrally located at the Township building.
Other items that came up at the meeting
Mr. Huebner had two items to discuss’, the sale of existing capacity at Swatara whether or not that is an issue
that the Supervisors are still tracking down. He has an idea he would like to share with the Supervisors.
Chairman Jones stated that the Supervisors met with Lower Paxton last year and were not able to come to a satisfactory
agreement for the sale of the capacity. After speaking to George Wolf, Lower Paxton Manager about the sale of the
capacity, Chairman Jones has been trying to find out how much the Township has actually spent. A report from Grace,
Reed & Kreider shows the Township still owes about $300,00.
Ms. Hardman stated that Diana Reed stated that the Board has spent $917,000, which does not include interest, For
a breakdown on the interest she would be charging $400.00.
Mr. Yost stated that the $917,000 includes the $300,000.
Mr. Huebner stated that the capacity has been used in the past and is currently being used by Lower Paxton. There
may be some grounds to go back to all members of the parties that were partners to that agreement, and see if there
isn’t some way to recoup some of the money in terms of use of the capacity the Township reserved.
Mr. Yost stated that if somebody is using the capacity they should be paying for it, not only the actual out of
pocket cost but costs associated with the benefit to some third party who is using the capacity.
Chairman Jones was told that the Swatara capacity is not being used, that in fact they are only operating at 75%
of capacity now and that the capacity the Township has at Swatara is not being utilized.
Mr. Yost stated that the capacity issue is something that should be explored.
Mr. Huebner feels that the capacity should be looked into, because there were beneficial uses made of our capacity,
there should be some type of payment to the Township.
The other problem for the Sewer Authority is the Boards enforcement of the connection ordinance. The appropriate
fees have never been followed up on or resolved ever since the start of the operation of the sewer system.
Mr. Shatto asked if there are residents who are not hooked up who should be.
Mr. Garland believes that is the case. He was told that there are at least eight people that
refused to hook-up.
Mr. Shatto stated that because there’s no communication between the Board and the Authority, the Board was not
aware of the fact that there are eight people not hooked-up to the sewer.
Mr. Garland stated that communication and co-operation are the two C’s which have to happen.
Mr. Huebner stated again that if the Township is providing these management services to the Authority the information
regarding the connection would be a natural flow of information.
Mr. Yost stated that a vacuum has developed in how this system is operating. A lot of issues have been left undone.
The Township had the right and responsibility to do a lot of what is being talked about. A major decision should
be made as to whether the Sewer Authority has to walk on its own two feet or take the Management Agreement and
operate under its rule as its suppose to do and the Township take charge. Communication will not solve all the
problems, it’s a basic operation problem. The Township has the authority and power under the Management Agreement
to make some decisions, whether the Township is going to exercise that authority and power is the question.
Mr. Garland feels that the Township should make this happen, he feels the Management Agreement should be lived
up to.
Chairman Jones stated that the Board should decide what the Board is going to do, whether to enforce the Management
Agreement and proceed with and put a Manager in place for the Sewer Authority.
Mr. Huebner stated that this has to be worked out with the Sewer Authority operating budget for this year. It will
affect the annual operating costs.
Mr. Shatto asked for a copy of the budget to be provided to all Board members at the next meeting.
Mr. Garland thanked the Board for inviting the Sewer Authority to the meeting. He feels that a lot has been cleared
up.
Chairman Jones thanked the two members of the Sewer Authority for showing up, but wished that more members would
have come to the meeting.
OTHER BUSINESS
A. Chairman Jones read a letter from Timothy Shatto asking for permission to take a fire truck out of the township.
Fifteen firemen are enrolled in the PA State Fire Academy course structural burn session on March 13th.
Mr. Gross asked if there is a back-up fire truck in place.
Mr. Shatto said there is always a back-up fire truck.
B. Mr. Hoffman made a motion to approve this request and seconded by Mr. Bailey. The motion was unanimously approved.
Ms. Hardman had a request from Bell Atlantic to relocate three telephone poles on Township property at Linglestown
Road and Fairville Avenue to accommodate the road improvements to remove the over vertical. The aerial grant must
be signed by the Board before the work can be done.
Chairman Jones asked for copies to be made for each Board member to look over and take action at the next meeting.
C. Chairman Jones inquired about the status of public water coming into the Township building. After much discussion
with Mr. Shatto and Mr. Albert it was learned that we have 65lbs pressure on a 16" line. The Township is ready
to move forward.
D. Mr. Shatto stated that he and Mr. Albert were at Shall Equipment checking on a paver and roller that was recommended
by Mr. Albert for road repairs. The cost would be $9,000 a month for the paver. Shall Equipment will allow what
is paid on the lease to go towards the purchase of that same piece of equipment, if the Township decides to buy
the paver.
Mr. Albert stated that a demo could be done by Shall Equipment with their operator, on a road that the Board would
pick. He noted that Lower Paxton Township and East Pennsboro are purchasing equipment the same way. The cost of
a new paver is approximately $940,000.
Mr. Shatto inquired about a decision on the roadwork; something has to be done soon.
Mr. Albert stated that there is extensive drainage work that has to be done, either by the Township road crew or
bid out.
Chairman Jones stated that we have to make a decision on how to handle this, are we going to do this in one year
and go out and borrow money 1 to 1 ½ million dollars and use Liquid Fuels money to pay it back.
Mr. Shatto stated that he would like to set an agenda as to what the Township should do regarding road repairs.
After talking to Mr. Albert that there is no option to the drainage problem it will have to be contracted out.
Mr. Albert said some of the drainage is complete. Mr. Al Brulo, Township Engineer is preparing an estimate on the
cost to change the drawings and write new specs to put out on bids. There will be additional engineering costs;
these should be ready for the first meeting in March. Because of the liability, Mr. Albert feels it would be better
to have the drainage contracted out, and the Township road crew paves and restore the roads. There would be approximately
$404,000 in the whole drainage problem and total for red (priority) roadwork for $224,000, $875,00 for red (priority)
and orange (roads that need over lay) roadwork.
Chairman Jones took a poll of the Board members as to their feelings on the road repairs. Mr. Bailey stated the
red priority roads need to be repaired this year. Mr. Shatto’s feelings are that the red roads have to be taken
care of and the roads that have been prepared have to be overlaid also. Mr. Hoffman feels the proposal made by
Mr. Albert at the Feb. 8, 1999 meeting should be published to the public and let everyone know what is planned.
Mr. Gross asked how many roads are ready for overlay. Mr. Albert said approximately 2 to 2 ½ miles. Mr.
Gross stated that the overlays should be done first, then start into the worst of the red (priority) roads.
Mr. Shatto stated that the Board should look at the Fulton Bank proposal and determine the Township can meet these
payments. The Township will have to borrow some money.
Mr. Bailey brought up the matter of a Floating Municipal Bond that it may be cheaper. Mr. Yost stated that it takes
45 to 60 days to process a bond.
PUBLIC COMMENTS
Ms. Beth Carricato, 699 Knight Road – asked the question
to Mr. Yost as to whether the Board of Supervisors has the authority to dissolve the Water & Sewer Authority.
Mr. Yost would have to be directed by the Board to research the issue before making a comment. She was disappointed
as to the turn out from the Water & Sewer Authority at this meeting, she thanked the two who did attend.
Mr. Axel Walsen, 7747 Farmdale Ave – He congratulated
the two Water & Sewer Authority board members for coming to the meeting. Also, he feels that there should be
no difference in pay whether you work for the Township or the Water & Sewer Authority.
Mr. Bob Leonard, 7675 Devonshire Heights Road – He
thanked the Board of Supervisors for inviting the Water & Sewer Authority to this meeting and the two members
of the Water & Sewer who did attend this meeting. He would like the Water & Sewer Authority to attend the
next Board of Supervisors meeting on March 1, 1999.
Mr. Leonard suggested that the Township look at adopting compaction standards for any road opening for water and
sewer connection, drainage line under a road or to get driveways cut in.
He feels that the Water & Sewer Authority should be in the Township Building to settle the problem of the copier.
The workshop meeting of Feb. 8, 1999 was excellent with three presentations concerning developing and repairing
roads. He feels the Supervisors are going in the right direction.
John Suhr, 1232 Piketown Road – Inquired about the
limits for tractor trailers on Fairville Avenue. Ms. Hardman stated a memo was sent to the Township Engineer to
address the matter.
John Carricato, 699 Knights Road – Feels that the
Township should continue the Management Agreement, but we need a Manager. Chairman Jones stated that the Township
does have an ad in the March issue of the Township News magazine, an will be in the Patriot News the last week
of February.
Linda Turns 8000 Rabbit Lane – asked if the Board
is planning to go to the Water & Sewer Authority on February 23, 1999.
Chairman Jones asked the Board if they wanted to attend the next meeting of the Water & Sewer Authority. All
members were in favor of attending this meeting. Chairman Jones asked Ms. Hardman to call and ask to be put on
agenda.
SUPERVISORS COMMENTS
Hoffman – asked for the Boards approval to have Mr. Yost, Solicitor contact Dick Stewart for information regarding
our insurance company covering the legal costs that Mr. Hoffman incurred to defend him against charges brought
by the Ethics Committee. Ms. Hardman will contact Mr. Stewart to obtain the requested information.
ADJOURNMENT
The meeting adjourned at 9:50 p.m.
Respectfully Submitted,
Michael Bailey
Secretary/Treasurer
Transcribed by:
P. Schildt
Secretary
WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112
MONDAY, MARCH 1, 1999
REGULAR MEETING
1. CALL TO ORDER
Chairman Jones called the Regular meeting of the West Hanover Township Board of Supervisors to order at 7:00 p.m.
followed by the Pledge of Allegiance and Invocation led by Mr. Robert Burke.
2. ROLL CALL
Robert R. Jones
Neil R. Shatto, Jr.
Kenneth W. Gross
Michael Bailey
Earl B. Hoffman
3. PUBLIC COMMENT
Jim Fair, 936 N. Fairville Avenue – Requested that
a speed limit be posted for N. Fairville Avenue as traffic has increased in last ten years.
Chairman Jones stated that this area is currently being checked into.
Don Steinmeier, 11 N. Fairville Avenue – Mr. Steinmeier
commended the Board of Supervisors for having two Public Comment sections on the agenda. Mr. Steinmeier stated
that pressure should be kept on the State Legislature’s as well as Governor Ridge to get money to West Hanover
Township for the sewer project and for the reconstruction of the roads. Mr. Steinmeier stated that the Liquid Fuels
money should be doubled to solve the road problems in the Township.
Chairman Jones stated that letters have been sent to Representative Marsico, Senator Piccola and Governor Ridge
requesting some of the state monies be sent to the Township instead of the sports stadiums. It is because the Township
was mandated by DEP to install the sewer system that the roads are in need of repairs.
Larry Suhr, 7010 Fishing Creek Valley Road – Mr. Suhr
commented on some statements made in the West Hanover Herald.
Chairman Jones stated that the West Hanover Herald is not an official Township publication and he has commented
to some questions that have been asked to him.
Chairman Jones requested the issues be kept to the Township and not on personal issues.
Frank Wilmarth, Motorcycle Club – Commented on the
Board of Supervisors intervention in the Clair Daniels appeal to the Commonwealth Court. Mr. Wilmarth will reserve
the opportunity to make further comments.
Chairman Jones stated that the Board would be asking for a report from Mr. Yost, the Township Solicitor, as to
whether an appeal should be filed by the Board later in the meeting under agenda item 10 J. Old Business. Mr. Yost
stated the Board would need to decide whether they want to join in the appeal to the Commonwealth Court, provide
support to Mr. & Mrs. Daniels as they file their appeal or to do nothing. Chairman Jones feels that how the
Board will act will depend on what the Solicitor tells the Board of their options tonight.
Chairman Jones stated that on February 26, 1999, the West Hanover Township Fire Company had their awards banquet.
The West Hanover Township Board of Supervisors was presented a plaque in appreciation of their continued support
of the Fire Company’s organization; Chairman Jones accepted the award. Chairman Jones thanked the Fire Company
for the recognition award. Neil Shatto Township Supervisor was honored for 38 years of service with the Fire Company
in West Hanover Township. Mr. Shatto was honored by dedicating Engine #36 to him and also presented him with a
plaque. Other awards were in memory of Stan Kitner, Earl Zimmerman a member for 53-54 years, and the EMA Director
Bill McCahan.
4. Approval of Minutes –
A. Workshop Meeting of February 8, 1999, a motion to approve the minutes was made by Neil Shatto, seconded by Mike
Bailey. Motion was carried unanimously.
B. Regular Meeting, February 16, 1999, Chairman Jones had some corrections on the Minutes. On page 13, Item D,
the cost of a new paver is approximately $940,000 should read $94,000. Mike Bailey made a motion to approve the
minutes seconded by Ken Gross. Motion was carried unanimously.
5. Treasurer’s Report
General Fund Receipts: $35,827.79
Vouchers: $24,920.20
Chairman Jones stated that the voucher for Hoffman Fordland is for the Senior Citizen Van in the amount of $13,501.00.
The Lions Club operates the Senior Citizen Van and the Township maintains a fund for donations from senior citizens
that make a small donation of $1.00 for the use of the van. The money is put into Senior Citizen Van bank account.
In December the van was totaled in an accident. A van was needed immediately and Mr. Hoffman provided a van the
next day. The van is not owned by the Township, or by the Lions Club, it is owned by the Dauphin County Area Agency
on the Aging. The van from Mr. Hoffman was used for approximately two weeks before the Township paid $10,000 as
part of the payment on the van, when the County received the insurance settlement check they forwarded it to the
Township and that money was put into the Senior Citizen Van account and a check was written to Hoffman Fordland
in the amount of $13,501.00. So there is no conflict of interest with Mr. Hoffman selling the Township a van, he
is not selling a van to the Township, it is being sold to the Dauphin County Area Agency on the Aging. Mr. Hoffman
will be returning the check in the amount of ($13,501.00) to the Township and Fulton bank will write a cashiers
check which will be a withdrawal from the Lions Club escrow account for the van fund. Therefore the Township is
not involved in the payment to Mr. Hoffman. The voucher for Hoffman Fordland should be deleted and the remaining
vouchers paid.
Mr. Yost feels the Township should not have accounts that aren’t Township accounts. However, the Township can hold
money for someone else and acting as escrow agent or trustee, it should not go in the line items when doing the
budget. Chairman Jones stated the Lions Club should open an account and authorize the Township to deposit funds.
Mr. Yost stated this should be done in the future.
Chairman Jones thanked Mr. Hoffman for coming to the rescue of the Lions Club.
A vote to pay the vouchers of $11,419.20 was made by Mr. Gross and seconded by Mr. Shatto the motion carried with
4 in favor and Mr. Hoffman abstaining
Payroll: (2/11/99 to 2/24/99) Gross: $12,361.91 Net: $9,420.29
Water & Sewer Authority Gross: $ 3,755.55 Net: $2, 978.82
Mr. Hoffman moved, seconded by Mr. Shatto, to pay the payroll. The motion passed unanimously.
General Fund Balance $218,420.20 Liquid Fuels: $138,057.71
6. PLANNING COMMISSION REPORTS AND PLANS:
A. Hanover Crossing Minor Final Subdivision Plan #99.005MF/SB This plan is for a two-lot subdivision on Hershey
Road separating the R-3 residential zoned land from the Village zoned land. The purpose of the subdivision is to
separate the R-3 and Village into two lots in order to sell the Village area to Agway. Mr. Hoffman made a motion
for the West Hanover Development, Hanover Crossing, final subdivision plan #99.005, to waive the West Hanover Township
Subdivision and Land Development Ordinance for preliminary plan requirements, storm water management, erosion and
sedimentation control plan, driveway profiles, and sewage module and direct the Planning Commission memorandum
be incorporated into and made part of this motion. Mike Bailey seconded the motion. The motion passed unanimously.
Neil Shatto made a motion to approve the West Hanover Development, Hanover Crossing final subdivision plan #99.005,
tax parcel #68-030-025 and Mike Bailey seconded the motion. The motion passed unanimously.
7. OLD BUSINESS
A. Appointments to Boards/Commissions - Chairman Jones received a resume from Robert T. Leonard from Devonshire
Heights Road who is volunteering to serve on the Parks and Recreation Board. Mr. Leonard is experienced as a former
Township official and Chairman Jones feels Mr. Leonard would be an asset to West Hanover Parks & Recreation
Board. Mike Bailey made a motion to appoint Robert Leonard to the Park & Recreation Board it was seconded by
Ken Gross and unanimously passed.
B. Water and Sewer Authority Issues - Mr. Yost stated that in his opinion the Management Agreement still remains
in full force and effect. Over the years the Board of Supervisors has not been as active in enforcing the terms
of the agreement. Mr. Yost passed out a draft motion made up of eight parts dealing with the different issues to
take a more active role in carrying out the Townships duties under the management agreement. Mr. Yost stated that
the motion is not a recommendation, it’s a suggested possible motion for any one of the eight parts.
Chairman Jones recommended that a five-minute recess be taken for the Supervisors to review the document.
Chairman Jones called the meeting back to order.
Mr. Gross stated that this should be tabled till the next meeting, so the document can be better reviewed. Mr.
Gross made a motion to table any action until the next meeting, Mr. Hoffman seconded it. The motion was defeated
3-2.
Mr. Hoffman asked if the Township is prepared to handle the running of the sewer plant in case the Water &
Sewer employees would elect to walk off the job. Mr. Hoffman felt this should be discussed with the Water &
Sewer employees that work for the Sewer Authority before making a decision.
Chairman Jones does not feel the employees of the Water & Sewer Authority would walk off the job without any
notice.
Mr. Shatto stated that there are companies that can provide services on short notice and operate the sewer plant.
Mr. Albert will get the names of the companies to Mr. Shatto by Tuesday, March 2, 1999. Mr. Shatto agrees with
Chairman Jones that the employees will not walk out because the Board intends to enforce a Management Agreement
that was prepared years ago.
Chairman Jones stated that it is the Boards position that the Water & Sewer employees are Township employees
and that there is a Management Agreement in place. The Boards purpose of the action is to clarify the situation
for the Water & Sewer employees.
Mr. Shatto stated that based on Mr. Hoffman’s comments, one more opportunity would be given to the Water &
Sewer Authority employees to respond. Mr. Shatto made a motion that the Board takes action on the proposed motion
that was presented by Mr. Yost at the next Board meeting on March 15, 1999, Mr. Bailey seconded the motion. The
motion was passed unanimously.
C. Knight Road Speed Limit Study - Chairman Jones stated that the Board did authorize the Township Engineer to
check into reducing the speed limit on Knight Road. The Township Engineer has discussed the Knight Road speed limit
study posting with the Solicitor and has concluded that a study is not required to post the road at 25mph. Chairman
Jones instructed Mr. Albert, to prepare the signs for posting Knight Road of 25 mph for the next Board meeting
Chairman Jones asked Mr. Yost to prepare and advertise an ordinance for the next Board meeting on March 15, 1999.
D. Stop sign Manor Drive and Jonestown Road - Mr. Snyder, from HRG, stated that Mr. Al Brulo, Township Engineer,
outlined in a letter to the Board on February 26, 1999 that states the intersection does not meet state warrants
to be posted as a four-way stop sign.
Mr. Albert stated that the Township has many 4-way stop signs in the Township and questioned if they are warranted
by PennDOT standards. Mr. Albert feels the stop sign at Manor Drive and Jonestown Road is needed, since the Township
doesn’t have law enforcement.
Chairman Jones requested that Mr. Brulo investigate the accident data and the other options outlined in his letter
to justify the installation of a 4-way stop sign at this location.
E. Fairville Avenue Tractor-Trailer Complaint - Mr. Snyder referred to Mr. Brulo’s report of February 26, 1999
which recommends that; 1. Request PennDOT to post a large blue and white sign stating "No Truck Services Beyond
This Point"on Route 39 at the last truck driveway. Also, the Township could install a similar sign on North
Fairville Avenue near the Gables driveway and 2. Request the truck stops to improve and clarify signage to their
driveways.
Mr. Shatto stated that he felt Mr. Brulo misunderstood the problem. The problem is not Gables Truck stop, the problem
is that 2-3 miles beyond Gables Truck stop north of Linglestown Road. The tractor-trailers go all the way back
and over the mountain.
Chairman Jones asked Mr. Snyder to check into the problem of tractor-trailers not just missing the turn into the
Gables Restaurant but going beyond and not turning around.
F. Parking amendment – Tabled for public hearing on 3/15/99.
G. Rezoning of Rustrum Realty property at Manor Drive & Linglestown Road – Tabled for public hearing on 3/15/99.
Ms. Hardman will verify the public hearing date.
H. Insurance Policies for West Hanover Township Equipment and Properties – Tabled until March 15, 1999.
I. Tax Collector Joint Audit –Ms. Hardman stated that to save money the Dauphin County Commissioners would like
a joint effort in auditing the tax collectors and would like to know if the Township wants to be involved with
a joint effort. Chairman Jones asked Ms. Hardman if the Township is responsible for the Audit of the Tax Collectors
books?
Chairman Jones asked if this is normally the Township expense to audit the Tax Collectors books? Chairman Jones
asked Ms. Hardman to check into whether the Township has paid for this in the past.
J. Harrisburg Motorcycle Club – Chairman Jones stated that he received a letter from Mr. Joe Hitchings from Johnson,
Duffy, Stewart & Weidner, with a copy of the appeal that was filed by Mr. & Mrs. Daniels with regards to
the Harrisburg Motorcycle Club.
Mr. Yost explained that the Court of Common Pleas upheld the decision of the Zoning Hearing Board, which decided
the Zoning officer was correct in saying it wasn’t permitted and use the Zoning Hearing Board was correct in permitting
the variance to allow this activity. Mr. Daniels, a property owner and neighbor, filed an appeal of the decision
of the Court of Common Pleas to Commonwealth Court. The question the Board needs to decide is whether the Board
wants to participate separately in the appeal and spend money for the Township Solicitor or another attorney to
represent the Townships interest in an appeal; does the Township want Mr. Daniels to continue to proceed with the
appeal and hope he won’t settle the case which might be detrimental to the Townships interest; or does the Township
may not want to do anything?
Mr. Yost’s understanding is that the previous Township Solicitor did file a brief and did participate and that
the Township is on record as an intervener.
Chairman Jones stated that Mr. Altland’s, who is the Solicitor for the Zoning & Hearing Board, testimony appeared
to be in support of the Motorcycle Club. Mr. Altland stated that what the Zoning & Hearing Board did, was done
correctly. Mr. Yost explained that Mr. Altland represents the Zoning Hearing Board.
Mr. Yost questioned whether the Board of Supervisors wants to become actively involved in the appeal. The Board
needs to decide whether the issues that are raised by this case are important enough to participate in the case
by either filing a separate brief or by providing the support to Mr. Daniels.
Chairman Jones stated that the option the Board has is to do nothing or choose to actively participate.
Mr. Yost stated that he could provide support to the Daniels case, but there is always a possibility that Mr. Daniels
may pull out of the case and then the Board is without protection.
Mr. Yost stated that he has not reviewed the record of the Zoning Hearing Board. If there are reasonable uses permitted
in that zoning district it would be difficult to justify a variance to allow a particular use.
Chairman Jones stated that the Board can not table this. The decision of the Court of the common Pleas was on February
4, 1999. The Board has 30 days to appeal the decision. Mr. Yost stated that if the Board wants to actively participate,
the decision should be made at this meeting.
Mr. Shatto stated that the Board can not exceed the time limit to appeal. The proposed Motorcycle Club would be
located in a conservation district. Mr. Shatto doesn’t feel that a conservation district is suitable for the kind
of activities that would take place by the Motorcycle Club. Mr. Shatto would be agreeable to be a part of the appeal
with Mr. Daniels or have the Board appeal separately. Mr. Shatto stated that the Board owes the residents of Fishing
Creek Valley to appeal the decision.
Mr. Frank Wilmarth stated that he has assisted the motorcycle club in representation throughout this process from
the initial contact with the Zoning officer through the Common Pleas decision and now before the Commonwealth Court.
Mr. Wilmarth stated that the Zoning Hearing Board Solicitor already represents the Township in the appeal.
Ms. Hardman stated that the Board of Supervisors does not agree with the Zoning & Hearing’s decision.
Mr. Wilmarth stated that the decision was rendered by the Zoning Hearing Board which is a board appointed by the
Board of Supervisors to decide complex issues related to land use in the Township. The Motorcycle Club has spent
in access of $10,000 dollars and will spend more, and the Township has spent a lot of money also. Mr. Wilmarth
stated that the money being spent on legal costs should be spent on some important public interest areas. The Motorcycle
Club’s position is that if Mr. Daniels wants to sue that is his legal right but the Township has spent a lot money
on this matter already.
Mr. Shatto stated that he was elected to represent the people and the people who have contacted Mr. Shatto have
voiced their opinions that they do not want a Motorcycle Club in their neighborhood. Mr. Shatto agrees that it
will cost the Township some money but the wishes of the residents are not to have a Motorcycle Club in their area.
Mr. Wilmarth stated that the property is located over one-half mile from the closest houses. Sound tests were conducted
before the purchase of the property. This property is located next to Indiantown Gap. (Mr. Wilmarth will reserve
the opportunity to make a statement in rebuttal.)
Chairman Jones asked Mr. Bailey for his comments. Mr. Bailey agreed with Mr. Shatto’s comments and Mr. Bailey feels
the Township should be actively involved.
Chairman Jones asked Mr. Hoffman for his comments. Mr. Hoffman is not in favor of having a Motorcycle Club in the
mountain and feels the Solicitor should check it out.
Chairman Jones asked Mr. Gross for his comments. Mr. Gross agreed with Mr. Hoffman’s comments.
Chairman Jones stated that it is the unanimous feelings of the Board of Supervisors to have Mr. Yost proceed with
the appeal process.
A motion for the Solicitor to proceed as directed was made by Mr. Shatto and seconded by Mr. Bailey. The motion
was carried unanimously.
NEW BUSINESS
A. Mr. Robert Ziltz, Chairman of the Park and Recreation Plan, stated that an ultimate goal is to put together
a Comprehensive Park and Recreation Open Space Plan for the Township. The plan is propose is so the Township can
adopt an ordinance of the Park & Recreation Board which would allow the Township to collect fees in lieu of
land dedication from developers for parks. Mr. Ziltz stated that final approval is needed from the Board of Supervisors
to award HRG Engineering the contract to prepare the study for the comprehensive Park & Recreation Open Space
Plan.
Chairman Jones asked for an estimate length of time required to complete the study.
Mr. Ziltz stated that approximately twelve and fifteen months would be needed to complete the entire study and
have the plan in effect.
Chairman Jones asked for a motion to engage Herbert, Rowland & Grubic to conduct and prepare the Comprehensive
Recreation, Park and Open Space Plan for West Hanover Township. A motion was made by Mr. Gross and seconded by
Mr. Bailey. The motion was passed unanimously.
Mr. Shatto made a motion to approve the resolution 1999-10 to engage the firm of Herbert, Rowland & Grubic
to conduct and prepare the Comprehensive Recreation Park Plan and was seconded by Mr. Bailey. The motion was passed
unanimously.
B. Ms. Hardman stated that Bell Telephone must relocate three telephone poles on Township property at Fairville
Avenue and Linglestown Road as part of the Dermody Properties project to eliminate the over vertical on Linglestown
Road. Ms. Hardman recommended the Board of Supervisors approve the relocation of the telephone poles so the over
vertical improvements can be accomplished. Ms. Hardman stated that Bell Telephone is not going to move the telephone
poles until the Township signs the Aerial Grant.
Mr. Hoffman made a motion that the Board approves and executes the Aerial Grant to allows the three telephone poles
on the Maintenance Building property Mr. Shatto seconded the motion. The motion was carried unanimously.
C. Chairman Jones requested a motion from the Board of Supervisors to advertise for bids for uniform services.
Mr. Hoffman made a motion and seconded by Mr. Bailey. The motion carried unanimously.
D. Ms. Hardman stated that the Township has been working on getting Geographic Information System (GIS) program
for the Township computers. GIS will provide the staff with vital information to make informed decisions. Township
Maps will be more accurate thus saving time for the codes office in preparing reports, assist emergency services,
etc.
Mr. Gross made a motion to approve the HRG proposal with the bid on the hardware and software Mr. Shatto seconded
the motion. The motion was carried unanimously.
E. Chairman Jones stated that it is recommended that the Township have a hearing on April 19, 1999 on the amendments
to Article 7 and refer it to Dauphin County Planning for review. Mr. Shatto made a motion that April 19, 1999 be
set for the public hearing and sent to the County for a recommendation, Mr. Bailey seconded it. The motion was
carried unanimously.
F. Chairman Jones stated that a date for road inspection should be in March. Residents on Jonestown Road have filed
complaints about the drainage.
Mr. Shatto stated that according to Township Code road inspections must take place in the month of April and October.
Mr. Yost stated that the requirement to conduct road inspections was amended a year ago and that it is no longer
needed to do road inspections. Mr. Yost stated that the Township can conduct road inspections.
After discussion it was decided to meet on Saturday, March 13, 1999 at 8:00 a.m. for the road inspection.
12. Other Business That May Come Before the Board
A. Mr. Bailey asked the status of the Township Directory. Ms. Hardman responded that the directory is in final
stages of completion.
B. Chairman Jones stated that the bigger the water lines coming into the Township building, the larger the rate.
To bring a 6" line in would cost approximately $1,300 dollars a month for a water bill. A ¾" line
is the smallest and cheapest line, however, the water company would prefer a minimum of 1" line coming into
any commercial building. The 1" line is approximately $26.00 more a month than the ¾" line. Chairman
Jones stated that the Township should be proceeding with putting a 1" line into the Township building and
getting public water in as soon as possible.
Mr. Hoffman asked if the well could be used for the sprinkler system. Chairman Jones stated that when a well is
used for a sprinkler system the Water Company requires the installation of a water tower to have adequate water
pressure.
Chairman Jones stated that the well should be left connected to the Township building outside spigots for the watering
of the landscape.
13. Public Comment
Mr. Axel Walsen, 7714 Farmdale Avenue (resident) responded
to the possibility of the Water & Sewer Authority employees walk out. Mr. Walsen doesn’t feel that it will
happen but is volunteering to help if needed.
Ms. Linda Turns, 8000 Rabbit Lane (resident) commented
on the Zoning and Hearing Board decision on the Motorcycle Club operations, and stated that she feels that everyone
on the Zoning Hearing Board is regretful that things turned out the way they did. Ms. Turn’s stated that the Township
doesn’t need this Motorcycle Club in the Conservation Zoning District.
Mr. Larry Suhr, Fishing Creek Valley (resident) brought
up the agenda item on tractor-trailers going over the mountain on Fairville Avenue. He stated that there are only
three people that live in Fishing Creek Valley that drive tractor-trailers on Fairville Avenue. Mr. Suhr feels
these people should be able to drive their tractor-trailers home, because this is their living and income.
Mr. Suhr feels the 4-way stop signs should be put up and then let the state come in and say that they are not allowed.
Stop pacifying the state.
Mr. Shatto suggested that the tractor-trailers do not travel Fairville Avenue since it is not sufficient for tractor-trailers
but to use Piketown Road. Piketown Road is built to handle this size vehicle.
Mr. Suhr stated that a letter should be sent to the individuals advising of the Township intentions. Mr. Shatto
stated that is a good suggestion. Chairman Jones feels the residents are entitled to a letter explaining the situation.
Mr. Suhr stated his opinions on the Motorcycle Club and feels the Township should let them build their club. Since
the site is back in the mountains there wouldn’t be that much noise. Mr. Suhr feels that the large planes that
fly over his home make more noise than the motorcycles will.
Ms. Beth Carricato, 699 Knight Road (resident) addressed
the subject of stop signs and the accidents in certain areas. Also Ms. Carricato doesn’t feel that motorcycles
should be in a conservation district.
Mr. Herb Marian, 617 Walnut Avenue (resident) stated
his opinions and feels that the newsletter could be good for the Township but it can be misleading also. Mr. Marian
stated his opinion on the Motorcycle Club and stated the Club has done a lot for kids, families and charities and
would recommend them in any Township.
Mr. Don Steinmeier, 11 N. Fairville Avenue (resident)
stated that the State regulates West Hanover Township. The taxpayers of the Township will pay a price through the
state if stop signs are put up illegally. The state controls just about everything the Township wants to do. Mr.
Steinmeiers opinion is to get the State Legislators to pass new legislation that will free the regulations on Townships.
Mr. Steinmeier stated that the Township Directory that was started over three years ago that was to take only six
months to complete will contain outdated information by the time it is published. All subscribers and advertisers
were to proof the maps and make sure the information was correct. Since Mr. Steinmeier’s information has changed
in the length of time it has taken to publish this map, he doesn’t plan to pay the bill.
Dr. John Fritchey, Township Resident (resident) stated
that his land is located next to the proposed land for the Motorcycle Club. Dr. Fritchey stated that he feels that
it is undesirable for the Motorcycle Club to move on the property next to him.
Ms. Helen Pinkerton, Piketown Road (resident) stated
that the noises from motorcycles that pass her home now are unbelievable. She doesn’t want the Motorcycle Club
and hopes the residents will fight this issue.
Mr. Herb Marian 617 Walnut Avenue (resident) stated
that the concern about the noise from the motorcross bikes is not like 20 or 30 bikes running at one time. He stated
that the Board did not hesitate to build warehouses for tractor and trailers that will be making a lot of noise
and traffic.
Mr. Shatto responded that the difference between the warehouse and motorcycle club is that for the warehouse was
zoned for industrial and warehousing is a permitted use within industrial zone, motorcycle clubs are not permitted
within the Conservation District of the West Hanover Township Zoning Ordinance.
Mr. Bill Hall, 7012 Pine Road (resident) stated that
he is against the Township spending a lot of money on the appeal on the Motorcycle Club. Mr. Hall is in favor of
the Motorcycle Club.
Mr. Bill Baine, 1118 Piketown Road (resident of 35
years) stated that he supports the Harrisburg Motorcycle Club. Mr. Baine stated that it’s a shame that a piece
of ground that is worthless that could be used for something, and be used for something that is organized. Mr.
Baine hears the motorcycles running up and down the mountain, but this land would be used not for racing but for
recreation. The Motorcycle Club is an organized operation.
Mr. Steve Millard, 7400 Wells Drive (resident) stated
that he wrote the article in the Newsletter about the Motorcycle Club. He responded that the information he received
was from the minutes from the Zoning Hearing Board meeting. He stated that motorcycles make varying amounts of
noise and motorcross bikes are the loudest.
Mr. Frank Wilmarth, Attorney for the Motorcycle Club
(non-resident) works for the Public Utility Commission, Commonwealth of Pennsylvania stated that what Mr. Hall
said was absolutely correct and each level of appeal gets more and more difficult. Mr. Wilmarth stated there are
residents who don’t want to spend money on continuous litigation.
Mr. Purse Morgan, 651 Piketown Road (resident) stated
that he does not want to spend money for one Board to fight another Board and waste the Townships money.
Mr. Bob Garland, 8000 Rabbit Lane (resident) stated
that the Motorcycle Club would be a hardship on the Township and would like to circulate a petition and take up
a collection to help the Township keep the Motorcycle Club out of the Conservation District.
Mr. Dwayne Summers, Mechanicsburg - (non-resident)
is in favor of Motorcycle Club.
REPORTS
Township Engineer, Mr. Al Brulo – Chairman Jones requested Mr. Brulo do a further in-depth review of the intersection
of Jonestown Road and Manor Drive to substantiate a four way stop sign. Mr. Brulo will check with the State Police
this month to obtain traffic accident data.
Township Solicitor, Mr. Jon Yost – No report.
Roadmaster, Mr. Jim Albert – stated that the road crew is prepping for the drainage work on Piketown Road. A paver
demonstration is set up for Thursday morning at 9:00 a.m.
Acting Manager/Codes & Zoning, Ms. Janet Hardman – No report.
SUPERVISORS COMMENTS
Mr. Shatto stated that a decision needs to be made concerning the road repairs. At previous meetings a lot of things
have been discussed.
Chairman Jones requested that the Supervisors Comments should be after the Reports on the agenda in the future.
Mr. Bailey no comments.
Mr. Gross no comments.
Mr. Hoffman no comments.
Chairman Jones stated that Mr. Leonard suggested that the Board consider adopting a Road Opening Ordinance with
Compaction Standards. With the new development coming to West Hanover Township, Chairman Jones feels that regulations
should be adopted with standards to put the roads back to the original condition.
Chairman Jones received a letter from the Insurance Company regarding the claim from Jesse Hamilton who hurt himself
at the Township Park. The Insurance Company found that the Township was not at fault and denied Mr. Hamilton’s
claim.
Chairman Jones responded to Mrs. Shaeffer’s editorial in the Patriot News regarding the truck congestion on Route
39 with the approved warehouse. The Township Solicitor advised the Board of Supervisors that the warehouse was
in compliance with the regulations, and there wasn’t much the Board of Supervisors could do about it. A lot of
taxpayer money would be spent fighting the issue and the Township would probably loose in the long run.
ADJOURNMENT
The meeting was adjourned at 9:35 p.m. with a motion from Mr. Hoffman and seconded by Mr. Gross.
Respectfully Submitted,
Michael Bailey
Secretary/Treasurer
Transcribed by: P. Schildt
Secretary
WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112
MONDAY, MARCH 15, 1999
REGULAR MEETING – 7:00 p.m.
EXECUTIVE SESSION – 6:00 p.m.
1. CALL TO ORDER
Chairman Jones called the Regular meeting of the West Hanover Township Board of Supervisors to order at 7:00 p.m.
followed by the Pledge of Allegiance and Invocation led by Mr. Don Steinmeier.
2. ROLL CALL
Robert R. Jones
Neil R. Shatto, Jr.
Kenneth W. Gross
Earl B. Hoffman
Chairman Jones announced that there was an Executive session held tonight from 6:00 p.m. to 7:00 p.m. to discuss
personnel and legal matters.
Chairman Jones stated that a road inspection was held on Saturday morning March 13, 1999. Those attending were
Neil Shatto, Mike Bailey, Jim Albert and Chairman Jones. Many roads in the Township were inspected.
3. PUBLIC COMMENT
Mr. Steve Millard 7400 Wells Drive, - Mr. Millard
asked Mr. Hoffman how he felt about the situation regarding Henry Young and the discord between the Water &
Sewer Authority and the Township.
Mr. Hoffman stated that he has faith in Mr. Young. Mr. Hoffman also feels that Mr. Young knows the law and is an
honest individual. Mr. Hoffman pointed out that the Water & Sewer were new problems to the community.
Mr. Millard asked if Mr. Hoffman thought the problems would no longer exist if Mr. Young would leave the Township.
Mr. Hoffman stated that it would depend on who took over the position and how they handle the business problems.
Mr. Hoffman stated that the Township has been in discord for a lot of years and feels that someone has to do the
things that have to be done. The new regulations, the new Sewer Authority and the new sewer are in a growing situation
and Mr. Hoffman feels it will right itself as it continues.
4. Approval of Minutes –
A. Chairman Jones stated that the minutes should be amended to have the minutes on page 3 of the March 1, 1999
meeting changed, to read; "Chairman Jones thanked Mr. Hoffman for coming to the rescue of the Lions Club."
Mr. Shatto made a motion to approve the minutes with the correction as noted, seconded by Mr. Gross. The motion
was passed unanimously.
5. Treasurer’s Report
General Fund Receipts: $43,953.13
Vouchers: $32,538.43
Chairman Jones commented on a cell phone bill for Bill McCahan, EMA. Chairman Jones inquired as to what time period
the $97.93 bill was for.
Chairman Jones inquired about the voucher from American Water Co. for nozzles and caps. Mr. Shatto stated that
the American Water Co. provided the labor to replace the nozzles and caps and the Board approved the payment of
the nozzles at the meeting in October or November 1998.
A motion to pay the vouchers was made by Mr. Gross and seconded by Mr. Hoffman. The motion passed unanimously.
Payroll: (2/25/99 to 3/10/99) Gross: $13,340.73 Net: $10,064.75
Mr. Gross moved, seconded by Mr. Hoffman, to pay the payroll. The motion passed unanimously.
General Fund Balance $218,837.00 Liquid Fuels: $138,514.00
Mr. Hoffman requested a break down of the General Fund account for the next Regular Meeting as to what happened
that the account went from $600,000.00 to $218,837.00. Chairman Jones stated that in October the different escrow
accounts were separated from the General Fund account. Mr. Shatto also commented on the Liquid Fuels account that
some of the monies should be transferred to the General Fund account as road repairs and salaries have not been
taken from the Liquid Fuels account.
6. 7:15 p.m. PUBLIC HEARING: Parking Amendment, Article 22 (See attached Court Reporter transcription.)
Mr. Gross made a motion that the West Hanover Township Board of Supervisors approve Ordinance 1999-3 adopting the
recommended zoning ordinance amendments to Article 22, Section 182-3.B.(32, (34), (35) and Section 182-5.A.(6),
Off Street Parking, it was seconded by Mr. Hoffman. The motion carried unanimously.
7. Planning Commission Reports and Plans:
A. Comprehensive Plan Survey Raffle – Chairman Jones stated that $100.00 would be given to the lucky person whose
name would be drawn at the Township meeting for participation in the Comprehensive Plan Survey. Ticket number 433
was picked and that number belonged to Mr. Bradley A. Corpman of 948 Fairville Avenue. Being present at the meeting
is not required to be a winner.
8. OLD BUISINESS
A. Water and Sewer Authority Issues: Chairman Jones stated that because of the meeting of the Water and Sewer Authority
tonight these issues will be tabled until the results of the meeting are found out. Chairman Jones read portions
of a letter dated 3/8/99 received from Mr. Robert Long, Attorney for the Water and Sewer Authority. Mr. Long took
the position that the Township has not upheld their end of the Management Agreement and Mr. Long stated that the
agreement is null and void with many reasons listed. Chairman Jones stated that the letter is available for anyone
to read. (See attached copy of the letter.)
Mr. Shatto made a motion to table the issue under Old Business and seconded by Mr. Gross. The motion carried unanimously.
9. 7:30 PUBLIC HEARING: Richard Yingst Rezoning 0f 25 Sarhelm Road from R-2 to Village (See attached Court Report
transcription.)
Mr. Hoffman made a motion that this issue be tabled and seconded by Mr. Gross.
Mr. Shatto questioned what the concerns are that need to be discussed, when are they to be discussed and when will
a decision be made.
Mr. Yost, Solicitor stated that he has some legal issues that the Board should review.
Mr. Hoffman suggested that Wednesday, March 17, 1999 at 6:00 p.m. an Executive Session meeting to discuss the issues.
A 24-hour legal notice is required.
Chairman Jones stated that on Wednesday, March 17, 1999 at 6:00 p.m. an Executive Session meeting will be held
and a Board Meeting at 7:00 p.m. after the Executive meeting.
Chairman Jones stated that there is a motion and second to table it. The motion carried unanimously.
OLD BUSINESS (Cont.)
B. Insurance Policy for Township Equipment and Properties:
Ms. Hardman requested a motion be made to extend the Insurance Policy bids till April 19th as requested by insurance
companies placing bids because enough time was not given.
Mr. Gross made a motion and seconded by Mr. Hoffman. The motion carried unanimously.
C. Lawn Maintenance –
Mr. Yost read the sealed bids for lawn maintenance. There were two bids that could not be identified without the
envelopes.
Mr. Hoffman made a motion that the Solicitor review the bids and the award will be decided at the Board meeting
on March 17, 1999. Mr. Gross seconded the motion. The motion was carried unanimously.
D. Joint Audit of Tax Collector
Ms. Hardman stated that she received a letter from the Country Commissioners office requesting input as to whether
the Board of Supervisors would like to participate in a joint audit of the Tax Collector to save money. The new
ACT 167 will require Townships and School Districts to do a full audit on Tax Collectors.
Chairman Jones asked the feelings of the Board to go along with the County program. Mr. Yost stated that it has
to be cheaper to do it jointly than individually.
Mr. Hoffman felt there was no choice. Ms. Hardman said that the Township has a choice of getting our own auditor
or do it jointly with the County. Mr. Gross made a motion to notify the County Commissioners Office that the Board
agrees with the concept, seconded by Mr. Hoffman. The motion carried unanimously.
E. Reconstruction of Roads within the Sewer Area
Mr. Shatto stated that due to the time, a motion was made to table this issue to the Wednesday, March 17, 1999
meeting since there are a lot of items to discuss. Mr. Gross seconded the motion and the motion carried unanimously.
F. Manor Drive and Jonestown Road – stop sign
Mr. Gross made a motion to table until the accident information is available from PennDOT and seconded by Mr. Hoffman.
The motion passed unanimously.
G. Fairville Avenue tractor trailer complaint
Mr. Shatto asked if the residents who own the tractor trailers and live in the area have been sent a letter requesting
that they utilize Piketown Road instead of Fairville Avenue.
Mr. Larry Hoffman, 1324 Piketown Road – stated that he has two tractor-trailers that use the roads. There are approximately
five residents with tractor-trailers that live in the area and use Fairville Avenue. Mr. Hoffman wanted to know
what the problem is with tractor-trailers traveling on Fairville Avenue. He feels Fairville Avenue is safer for
tractor-trailers than Piketown Road.
Mr. Shatto asked for cooperation from the residents since Fairville Avenue is not suitable for tractor-trailers,
but if the owners did not want to travel another route than the Township can not make them.
H. Knight Road Speed Limit Study – Ordinance 1999-5 TABLED until April 5, 1999.
I. Rezoning Request, Rustrum Realty, Manor Drive & Route 39 TABLED (public hearing scheduled April 19, 1999)
J. Uniform bids – TABLED bid opening on April 5, 1999
K. Article 7, Drainage & Stormwater Management – TABLED (public hearing scheduled April 19, 1999).
10. NEW BUSINESS
A. Lawrence Park Sale of Lots – Ordinance 1999-2.
Mr. Gross made a motion to approve Ordinance 1999-2 and Mr. Hoffman seconded it. The motion passed unanimously.
B. Auction of surplus equipment.
Chairman Jones suggested Ms. Hardman get in touch with Richard McNeal or his son to auction off the surplus equipment.
This was tabled till April 5, 1999 Board of Supervisors meeting.
C. Hiring of Road Crew Personnel.
Tabled till March 17, 1999 meeting.
11. Other Business That May Come Before the Board
None
12. PUBLIC COMMENT
Don Steinmeier, 11 N. Fairville Avenue – stated that
Governor Ridge is proposing a bill that Townships with residents of 5,000 or more pay for State Police or have
their own police force. No notice has been sent to the Township.
Mr. Steinmeier commented that the Public Address System needs to be upgraded.
Mr. Steinmeier stated that the Water & Sewer Authority needs more EDU units on line to keep the rates from
going up. He is in favor of rezoning for Mr. Yingst.
Mr. Steinmeier suggested that the Township ask the State for more Liquid Fuel money.
Ms. Hardman stated that the Township did get a response from DEP on the letters sent to Governor Ridge, Rep. Marisco
and Rep. Piccola requesting money to help the township with mandated sewer hook-ups.
Jim Fair, 936 Fairville Avenue – stated that there
is no speed limits posted on Fairville Avenue.
Mr. Yost stated that no traffic study has to be done.
Mr. Albert was asked to research the speed limit.
Chairman Jones stated this issue would be on the April 5, 1999 agenda.
Mr. Bob Leonard, Devonshire Road - thanked the Township
road crew for a job well done on the past snow removal. Mr. Leonard felt that a bidding form with basic information
should be used for all bids. Mr. Leonard also felt that the Parks and Recreation should be included in the Reports
of the Board meeting agenda.
Mr. Jack Walsdmidt, would like to see the minutes
posted on the Internet before they are approved.
Mr. Yost stated that copies of minutes can be picked up at the Township office or be put on the Internet when the
Board approves the minutes.
Mr. Bob Garland, 8000 Rabbit Lane – stated that the
minutes of the last board meeting were in error in saying that the hearings on the 16th of March instead of the
15th of March. That is why the Water & Sewer Authority had their meeting on the 15th.
REPORTS
Township Engineer, Mr. Al Brulo –No report.
Chairman Jones requested that Mr. Brulo be at the meeting on Wednesday, March 17, 1999 to discuss the drainage
issue.
Township Solicitor, Mr. Jon Yost – No report.
Chairman Jones asked Mr. Yost if the Motorcycle appeal was filed by the deadline of the 4th of the month? Mr. Yost
replied that it was filed. The courts set the time to submit briefs. Chairman Jones stated that we are actively
involved.
Roadmaster, Mr. Jim Albert – TABLE report until March 17, 1999 meeting.
Acting Manager/Codes & Zoning, Ms. Janet Hardman – submitted a written report to the Board of Supervisors and
submits memos to the Board on the Agenda items.
SUPERVISORS COMMENTS
Mr. Shatto asked why was the Knight Road speed limit issued tabled? Ms. Hardman stated that the ordinance had to
be advertised in the newspaper for a 4/5/99 adoption date to pass the speed limit.
Mr. Gross no comments.
Mr. Hoffman asked Ms. Hardman if there was a lap top computer missing? Mr. Hoffman was told there were two lap
top computers. Ms. Hardman stated that there was only one lap top computer. The lap top computer is not missing.
Chairman Jones remembers talk of a second laptop computer. Ms. Hardman stated that it was not a laptop computer.
Chairman Jones inquired as to who used the laptop computer. Ms. Hardman replied that Steve Mack, former Manager
and then Gail Martin, Water & Sewer Authority Administration Assistant used it. Chairman Jones inquired if
Bill Hess, previous manager had a lap top computer? Ms. Hardman answered no Bill Hess had a monitor and a keyboard.
Chairman Jones stated that April is "Youth in Government" week and Chairman Jones would like to ask someone
from the Political Science class to sit in on a Board meeting in April.
Ms. Hardman stated that there are no public hearings scheduled for April 5th.
ADJOURNMENT
The meeting was adjourned at 9:35 p.m. with a motion from Mr. Hoffman and seconded by Mr. Gross.
Respectfully Submitted,
Michael Bailey
Secretary/Treasurer
Transcribed by: P. Schildt
Secretary
WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112
THURSDAY, MARCH 18, 1999
REGULAR MEETING – 7:00 p.m.
EXECUTIVE SESSION – 6:00 p.m.
1. CALL TO ORDER
Chairman Jones called the Regular meeting of the West Hanover Township Board of Supervisors to order at 7:00 p.m.
followed by the Pledge of Allegiance and Invocation led by Mr. Don Steinmeier.
2. ROLL CALL
Robert R. Jones
Neil R. Shatto, Jr.
Mike Bailey
Chairman Jones stated that Mr. Hoffman had another meeting to attend and would not be able to attend the meeting
tonight.
Chairman Jones also announced that there was an Executive session held tonight from 6:00 p.m. to 7:00 p.m. to discuss
legal issues. Mr. Gross did attend the Executive session but could not attend the Regular Board meeting.
3. PUBLIC COMMENT
None
4. Rezoning: Richard Yingst Rezoning of 25 Sarhelm Road from R-2 to Village
Chairman Jones stated that the hearing for Richard Yingst rezoning of 25 Sarhelm Road from R-2 to Village was held
3/15/99. The Executive session tonight was to discuss issues with the Township Solicitor, Mr. Jon Yost concerning
any legal concerns with the proposal.
Mr. Tom Trite, Yingst Homes – requested that this issue be tabled until the agreements are in place to satisfy
both the Township, developer and the residents of the area to ensure that everything that Yingst Homes said and
committed to can take place.
Chairman Jones stated that on 3/15/99 there was strong support for Mr. Yingst on the zoning change, but the Township
feels it needs some assurances from Mr. Yingst that this area will be developed the way it is suppose to be. This
also will involve the homeowners Association at Westford Crossing.
Mr. Trite stated that one item that has to be finalized so that a commitment can be made is a final approval from
the Bankruptcy Court for Yingst Homes to buy the land.
Mr. Shatto stated that based on the request of the developer and from legal council and made a motion that the
rezoning of the Yingst tract be tabled until the Board of Supervisors meeting on 4/19/99. Mr. Bailey seconded the
motion and it was carried unanimously.
5. OLD BUISINESS
A. Lawn Maintenance Bid Award–
Mr. Yost stated that the lowest bidder was Frederick Way of Way’s Lawn Care from Harrisburg, with a total bid of
$500.00 per week for the seven different locations. The second lowest bid was Sharps Landscaping from Hershey whose
bid was for $700.00 per week for all the locations and the third bid was from Malco Landscaping from Dillsburg
with a bid of $775.00 per week.
Chairman Jones stated that Way’s Lawn Care did the lawn service for the Township in 1998 and is familiar with their
work.
Mr. Bailey made a motion that Frederick Way be given the contract of $500.00 per week for lawn maintenance of township
parks and properties for 1999. Mr. Shatto seconded the motion and the motion was carried unanimously.
B. Reconstruction of Roads within the Sewer Area
Mr. Yost introduced Mr. Lewis Verdelli from Public Financial Management with a presentation of different financing
options.
Mr. Verdelli’s firm provides financial services only for Townships, Boroughs and School Districts. Public Financial
Management is the largest Financial Advisory firm in Pennsylvania who are familiar with financing on the local
level. Based on borrowing $1,000,000.00 for a point of reference for a payment schedule, interest rates today and
different options. Interest rates are at a 30-year low.
When borrowing from banks, usually their interest rates are not as low as in the Bond market and you would pay
less cost of issuance up front but get a slightly higher interest rate. Some issues dealing with banks are the
prepayment terms and length of financing.
Mr. Verdelli’s stated that a Bond issue is not recommended unless its for over 1.5 million or 2 million dollars,
because the Bond issue has more parties involved so there is more cost up front and it depends on the length of
financing. A Bond Issue should be financed for over 10 to 15 years. The other closing costs that would be incurred
are Bond Discount (to pay an underwriter to sell bonds to investment communities) and Bond Insurance.
Bond Pool Borrowing – where an Authority has created a pool of money to loan to other Pennsylvania Municipalities
and because they have pooled the money together, the ideas are (1.) To spread the cost of issuance over a larger
pot of money and therefore everyone can borrow a little bit more cheaply. (2.) Interest rates are variable and
change once a week.
Chairman Jones inquired as to the management of the Bond Pool money. Mr. Verdelli stated that it’s the Pennsylvania
Local Government Investment Trust. The trust has a pool of $200 million dollars that are for loans to schools,
townships, authorities and boroughs through out Pennsylvania. The Investment Trust has a Board of Trustees made
up of Superintendents and Township Supervisors that oversee the trust.
Mr. Verdelli stated that right now the original $200 million of the Bond Pool has been loaned out and everyone
that borrowed that original $200 million paid costs. Because of repayments there is now approximately $28 million
that has become available again. The cost of issuance (a program cost of $10,500) has already been paid on the
$28 million so anyone borrowing on the $28 million would not have to pay a program cost.
Some forms of financing are not comfortable with the interest rate resets every week. Bond Pools are much more
flexible than Bank Notes or Bond Issues. Bond Pools you can give a 45-day notice and be out of the program, so
that if the Bond rates start going up each week, you could go to a fixed rate issue.
Chairman Jones asked for a history of the interest rates for the Bond Pool. Mr. Verdelli stated that in the last
6 to 8 years the interest rate has stayed between 3 and 4%. Borrowers will invest the money borrowed at a higher
rate than they borrowed the money for and make money on the interest till the money is spent on the project it
was borrowed for.
Chairman Jones asked the length of time the process would take to borrow money for a Bond Pool or Bond Issues.
Mr. Verdelli stated that it would take approximately 50-60 days at the fastest and for a Bank Note approximately
one week.
Mr. Verdelli stated that two of the things that have to be considered are how much money is needed and how long
to finance the project.
Mr. Shatto stated that he has a problem with the variable interest rate. Mr. Shatto asked what the interest rate
would be in 10 years. Mr. Verdelli stated there is no guarantee and no cap on the interest rate. The interest rates
move slowly up and down over time.
Chairman Jones asked who sets the rates?
Mr. Verdelli stated that the interest rates are not tied to an index because the bonds that back up the variable
rate pool are a weekly investment.
Mr. Verdelli stated that Bank Notes and/or Bond Issues are fixed rates. Mr. Shatto asked what is the fixed rate
on the Bond Issue presently? Mr. Verdelli stated that the average is probably between 4.2% and 4.3% for a 10-year
financing. If the payments were for 20-years the fixed rate would be around 4.75%.
Mr. Verdelli stated that since the Township has no other debt, and if the Township went with a variable rate, 100%
of the debt would be subject to a change in interest rates. Mr. Verdelli stated that it is really a comfort level
on the part of the Supervisors as to which way to borrow the money, either with a rate that is locked in for the
next 10-years or a loan that changes every week.
Mr. Yost stated that a decision does not have to be made right now and thought that another perspective with borrowing
may not have been considered.
Mr. Verdelli stated that he would run any other schedules to show different amounts borrowed over a different amount
of time.
Mr. Shatto requested that a schedule be run for 15 and 20 years with that same amount of $1,000,000.00 for a comparison.
Mr. Al Brulo, Township Engineer – gave a presentation on the drainage portion of the Township project. Mr. Brulo
and Mr. Albert, Township Roadmaster got together and reviewed what roads would be paved in the fall and carried
over into next year. In preparing a proposal it was based on the Township purchasing a paver and hiring a contractor
to do the drainage work. Mr. Albert prioritized the roads that would be paved first, and then a proposal was developed
to do the Engineering to get bids for drainage prior to the roadways being paved. Costs were developed to do the
engineering. Work on the drainage to be done this fall, over the winter and early spring. Mr. Albert would follow
the drainage work to do the paving.
In a letter from Herbert, Rowland & Grubic (HRG) dated 3/9/99, a proposal which includes survey, preparation
of plans and profiles, preparation of legal easement agreements, bidding services, contract administration and
construction observation services with the assumption that Mr. Albert and the Township road crew would handle the
majority of the construction observation and HRG would come in at specific milestones to look at the project in
general and to do a final inspection and a substantial completion inspection. That would include approximately
109 inlets, 8,700 feet of 15" pipe and 1700 of 18" pipe, which is two miles of pipe. It also includes
approximately 10 different easement agreements and about 320 feet of new drainage ditches. Mr. Brulo and Mr. Albert
came up with the minimum amount of drainage necessary to drain low points and areas next to those low points. The
cost will be approximately $58,000 to do the surveying, engineering and the contract administration. With the report
a very aggressive schedule is attached and work must start very quickly to get the project accomplished.
Mr. Brulo stated that the work area is mainly in the Skyline View area and mainly draining low points and problem
areas. This is the minimum amount of work needed to drain low points in order to protect the Townships investment
of the roads. A good road cut ordinance is needed so if someone comes into the Township and wants to cut the road
there are very specific standards that must be followed when saw cutting the road and overlaying the road.
Mr. Brulo stated there are ways to collect rent from utilities that occupy Township rights-of-way through franchise
fees. The Township can collect a rent on the use of the Township’s rights-a-way. Whether it is cable TV or water
there are ways to collect. Other municipalities are doing this.
Mr. Brulo stated that he called PENNVEST and there is a program not only for sanitary sewer but also for storm
water. PENNVEST is looking for applicants for the storm water program; they have more money than they have applicants.
PENNVEST felt that West Hanover Township would qualify for a PENNVEST loan for the drainage portion that would
include the Engineering fees. No grants are available. Loan rates NOW are for a 20-year term and for years 1 to
5 the current loan rate is 2.841%, and then for years 6-20 that rate is 3.552%. Mr. Brulo feels this is worth looking
into.
Mr. Shatto stated that this loan would be only for the storm water portion of the project. Mr. Shatto asked if
they would be available for the other road construction projects.
Mr. Brulo has had success in getting some roadway work done through the PENNVEST stormwater financing. The PENNVEST
loan will not finance 100% of the paving work but the road pavement restoration related to stormwater repair can
be financed. Paving restoration related to the stormwater work should be looked into.
Mr. Brulo stated that a one-day conference is coming up in April on PENNVEST loan application submittals conducted
by PENNVEST. He felt that Ms. Hardman should attend the seminar.
Mr. Jim Albert, Roadmaster – stated that approximately 17-18 months ago the road crew did a trench overlay which
was a band-aid job. On Saturday March 13, 1999 Mr. Albert and the Supervisors did an inspection of the roads. A
lot of damage was done because of the snow plowing. Some roads are in such poor condition that the roads cannot
be snow plowed. Some of the bad roads are from the sewer project and some are in poor condition because of no maintenance
in the past years. Mr. Albert showed pictures of the roads that are in need of repairs. Farmdale Avenue, Rider
Lane (Drainage problem), Short Street, Devonshire Heights Road (road width - no shoulder), Knight Road (reworked
shoulders), Patterson, Wilson Court (mud coming up through road), Jonestown Road (Cable guide rail for 70’ drop
off – approximately 525’ long and a cost estimate to repair of between $6200 and $6400) and Westford Crossing are
starting to show major wear and are in need of some sort of sealing.
Mr. Steve Millard asked what is slurry mix? Mr. Brulo stated that it is a means to extend the life of a road. It
gives no additional structural strength and is less costly than doing an overlay. Chairman Jones asked what was
the benefit of a slurry mix over oil and chip. Mr. Brulo responded that oil and chip is labor intensive. Mr. Albert
stated that if the road is intact then slurry mix is recommended. Slurry mix seals the top and levels out the roads.
Mr. Albert commented that the storm drainage proposal would not solve all the problems of the Skyline View neighborhood.
The proposal covers the existing problems that are known today.
Mr. Albert stated that a paver and roller could be purchased, rented or used for the year 1999 before committing
the Township to a purchase of a $100,000 machine. Shaull Equipment & Supply Co. sent a quote-dated 3/8/99 on
different methods of acquiring equipment. Mr. Albert stated that, with the amount of paving that has to be done
in the Township over the years, a paver would pay for itself in a short period of time. The Township road crew
can do the drainage work but not as fast.
Mr. Albert asked the Board of Supervisors to hire one new man because of the retirement of Mr. Richard McNeal on
April 10, 1999. Mr. Albert recommended the hiring of Mr. Chris Mumma, who submitted his application October 1998.
Mr. Mumma is qualified with running equipment, is a Township resident and a member of the West Hanover Fire Department
and would be an asset to the Public Works Department.
Mr. Shatto asked if there would be a mandatory probationary period of 90 days to allow Mr. Mumma to obtain a CDL
license, before being considered a permanent employee.
Mr. Albert stated that the starting salary would be $8.25 with an agreement for an increase of $.50 after acquiring
a CDL license and $.50 after the 90 day probationary period.
Mr. Bailey made a motion to hire Mr. Mumma to begin work for the Township on March 22, 1999. Chairman Jones seconded
the motion and it was carried unanimously.
Mr. Albert stated that if the Board of Supervisors decided that the Township road crew would do the drainage work
and/or roadwork and not be put it out for bids, then the public works department would have to hire seasonal employees.
Chairman Jones asked Mr. Albert if the Township should be advertising for seasonal road crew personnel now. Mr.
Albert thought that was a good idea. Mr. Shatto agreed that the Township should start advertising now for additional
road crew personnel. Mr. Shatto stated that the Township has to borrow money to repair the roads and the most economical
way would be to hire temporary full-time help. Mr. Albert stated that college students would be available between
May to August.
Mr. Albert asked Mr. Brulo if the most efficient way to widen Devonshire Heights Road would be to use a milling
machine 2’ wide and go down approximately 10"-12" and re-establish the edge, and asked if the work would
need to be PennDOT approved. Mr. Brulo replied that would be the most efficient way to handle the problem.
Chairman Jones stated that it is frightening to go around the Township and look at the roads. Something has to
be done on the roads this year, since nothing was done last year.
Mr. Brulo stated that in July of 1997 Mr. Bill Hess, previous Township Manager, requested that HRG provide a pavement
conditions and drainage survey report to the Township for approximately 10 miles of road in the sewer project area.
The roads were categorized and contractor costs were put together to repair the roads that included base repairs
and widening of some roads. Different ways to repair the roads were looked into and the estimates were $2.3 million
for recycle $1.5 million for reclamation not including the drainage. The estimated cost was to have a contractor
come in to make the repairs to that 10 miles of roads. Mr. Brulo expressed some concern with overlaying all of
the Township roads. In some areas of the roads there is no sub-base material and the sub-grade has failed. If the
roads would be overlaid with 1" to 3" of wearing course it will not hold up. In 1997, HRG’s recommendation
was not do any overlay, but to do reclamation or recycle because of the poor sub-grade and sub-base conditions
of the roads. There is a lot of base work that needs to be done before overlaying the roads.
Mr. Shatto stated that the Board is aware of what has to be done and decisions have to be made by the Board of
Supervisors. Money has to be borrowed for repairs to the roads. Financing is the first step to put the plan in
action.
(For the record, Ms. Hardman arrived at 8:15 p.m. due to her attendance at the Planning Commission meeting.)
Chairman Jones stated that since there were only three members of the Board of Supervisors at the meeting, no actions
should be taken on the $58,000 engineering proposal to prepare bids for stormwater, and would have to talk with
Ms. Hardman, the acting Manager, on how the Township would pay this bill.
Mr. Shatto asked Ms. Hardman to check into funding available for road construction that is not necessarily for
drainage, Ms. Hardman stated that PENNVEST stated that they will pay for road repair related to the drainage work
when tearing up the road to put in the drainage. Mr. Brulo and Ms. Hardman said that PENNVEST would not pay for
roadwork.
Mr. Shatto discussed with Ms. Hardman the presentation given by Mr. Verdelli of Public Financing Management. Mr.
Shatto asked Ms. Hardman the terms of Fulton Bank. Ms. Hardman stated that it was 180 & 240 months (10 and
15 years). Mr. Shatto asked that Ms. Hardman checks into the financing options that are available and be prepared
for the next meeting to show the Board the best options with PENNVEST and Public Financing Management based on
borrowing $1,000,000.00.
Mr. Bailey stated that we need information on how much money can be used out of the budget along with money that
is available from Liquid Fuels to off set some of the payments. Ms. Hardman stated that the Township could use
Liquid Fuel payments to make the payments on the loan but PennDOT must approve the project that would be part of
the whole process. Once the Board gives the approval for the project, a number of approval processes must take
place. Ms. Hardman stated that the Board could budget some money for next year.
Chairman Jones asked Ms. Hardman how much we are getting from liquid fuels in April. Ms. Hardman stated that it
is approximately $138,000.
Mr. Yost stated that a PENNVEST loan would only pay for repairs for drainage problems, where would the Board get
the money for the other road repairs. Mr. Shatto stated that money would have to be borrowed from other sources.
Ms. Hardman stated that the Board should consider the options presented by the Principal Management Group would
be the best because PennVest is 2.8% for the first 5-years then goes up to 3.6% which is for only Storm Water Management
and the Township has to think of the entire project.
Mr. Yost stated that whatever is borrowed this year isn’t going to solve all the problems, its only going to get
the Township started on the project. Mr. Yost stated that the Board might think of making this a 2 or 3 year project
and borrow more money up front because the money that isn’t spent can’t be reinvested and at least goes to pay
the interest on the loan.
Mr. Shatto made a motion to advertise for seasonal personnel for the road crew and Mr. Bailey seconded it. The
motion passed unanimously.
Chairman Jones stated that the first meeting in April the Board will address the problem of getting started on
the roadwork.
Chairman Jones asked Ms. Hardman about the trenches that are being left along Route 22 from PennDOT road construction.
Ms. Hardman stated that she contacted Mr. Sterling from PennDOT today because of a sewer complaint. Mr. Sterling
stated that he would take care of these problems immediately.
Mr. Albert stated that the guide rail issue on Route 22 should be taken care immediately. Mr. Bailey made a motion
to proceed with the guide rail installation and seconded by Mr. Shatto. The motion passed unanimously.
6. Other Business that may come Before the Board
None
7. PUBLIC COMMENT
Mr. John Suhr 1232 Piketown Road – stated that in
his opinion the Township should purchase new road equipment and not used equipment.
Mr. Don Steinmeier, 11 N. Fairville Avenue –referenced
the PENNVEST meeting in April. Mr. Steinmeier stated that a representative should be sent from West Hanover Township
to be in attendance at one of the meetings. Mr. Steinmeier will find out how PENNVEST’s formula works in regards
to allocating funds to local governments. In the past more money was given to low income Townships verses West
Hanover Township. PENNVEST always felt that West Hanover was a rich Township because of medium income per residence.
The interest rate is the key and there is 1% money out there and Townships have been granted some grant money.
Mr. Steinmeier stated that it would be worth checking into how much money is being allocated to the Townships in
regards to per mile rate for liquid fuels reimbursement. PennDOT always had a formula of $1,500 a mile for Township
owned roads and roads that the Township took over from the State $2,500 was per mile maintenance fee as liquid
fuels money.
Chairman Jones stated that Ms. Hardman should go to the PENNVEST seminar in April. Ms. Hardman stated that she
is planning to attend.
Chairman Jones informed Mr. Steinmeier that the Board did follow-up at Mr. Steinmeier’s encouragement to write
to the Governor and Representatives to ask for $12,000,000 for the sewer financing. Chairman Jones stated that
the Board did get a response from DEP.
Mr. Yost stated that Governor Ridge is the Chairman of the PENNVEST board. The Governor has a lot of power regarding
interest rates and how much money is being awarded to the various Townships for projects.
Mr. Bob Garland, 8000 Rabbit Lane – stated that something
should get started concerning the road repairs instead of waiting for the full Board. Mr. Garland stated that the
Roadmaster, the acting Manager and the Township Engineer should get together and come up with a good, solid plan
for the Board.
Mr. Shatto stated that money was budgeted for roadwork. The Roadmaster has at least one month of work to do.
Chairman Jones stated that the financing of the roadwork is the major decision to be made. Borrowing $1,000,000
is still not going to fix all the road problems.
Mr. Garland stated that the PENNVEST loan that is 2.8% for the first five years, is five years that the Township
can use the low interest money. Then as the Township moves forward with the project the Township could borrow money
that would pay off the remaining PENNVEST loan so the first five years the Township can take advantage of have
low interest rate money.
Mr. Shatto stated that the PENNVEST loan would only be related to the areas where there is storm water repairs,
so if the Engineering cost will be $58,000 to prepare bid specification versus doing the work less expensively
with hiring our own people, saving 1% on that loan may not offset the additional costs.
Chairman Jones stated that the Board has a lot to consider before the next meeting.
Ms. Beth Carricato, 699 Knight Road – asked what will
the $1,000,000 pay for.
Mr. Shatto stated that the $1,000,000 was only a base to figure for interest and payback terms for the stormwater
and road paving repairs.
Mr. Jack Waldschmitt, 6962 New Oxford Road – stated
that some years ago the Sewer Authority and the Board of Supervisors came to an agreement knowing that road repairs
would be needed after the installation of sewers, that some monies were set aside through liquid fuels and some
PENNVEST money for road repairs. Mr. Waldschmitt asked what happened to that money?
Mr. Shatto stated that the Water & Sewer Authority led the Board of Supervisors to believe that there was money
being held back from the PENNVEST loan. The Board thought of $200,000 or $300,000. To Mr. Shatto’s surprise Mr.
Jeff Wendell stated that there was $15,000 or $20,000 available. Mr. Shatto doesn’t recall ever saying that these
problems aren’t sewer-related problems. Mr. Shatto stated that there was no money to fix the problems.
Mr. Waldschmitt stated that the Board of Supervisors decided to let the sewer trenches settle for a year of two
and then go back and pave the roads. Mr. Waldschmitt congratulated the Board of Supervisors for getting started
on the road repairs.
Mr. Dan Rossi, 228 Sarhelm Road – asked if the Comprehensive
Plan is being reviewed to be revised?
Chairman Jones stated that the Comprehensive Plan survey has just been completed and the results have not been
compiled as yet. The survey was to start a review and update the Comprehensive Plan. Changing the Comprehensive
Plan is not something that can be done in a couple of months, it is a long-range review process.
Mr. Rossi asked if the Comprehensive Plan would change in 2 or 3 years down the road and the zoning would change
as a result?
Chairman Jones stated that if there is are zoning changes, the changes have to be advertised and everyone is involved
through the public hearing process.
Mr. Steve Millard, 7400 Wells Drive – stated that
he is concerned about the Act 537 plan. Mr. Millard feels it is not the Water & Sewer responsibility to revise
the Act 537 plan, it is the Township responsibility to keep it up to date. Mr. Millard doesn’t feel the Township
should let the developers be responsible for extending the sewer lines throughout the Township. The Township should
decide where the sewer lines should go. Along Sandy Hollow Road there are a lot of malfunctioning sewer problems.
There is a lot of gray water from the septic malfunctions coming out into the street, which is illegal according
to Department of Environmental Protection. There are a lot of complicated issues that need to be taken care of
and the Township needs to decide where to run the sewer lines and it should not be left up to the developer to
decide.
Mr. Bill Millham, 301 Sarhelm Road – asked if conditions
could be stipulated as part of a zoning map change?
Mr. Yost stated that conditions on re-zonings are difficult. Mr. Yost stated that the goal could be accomplished
if that is what the Board of Supervisors, Developer and the Community want, then it could be legally binding.
Mr. Millham stated that the property owners on Sarhelm Road pay for the streetlights on Sarhelm Road. Because Sarhelm
Road is a thoroughfare road and others than the residents of Sarhelm Road use the streetlights; Mr. Millham feels
Sarhelm Road residents shouldn’t be the only ones paying for the streetlights.
Chairman Jones stated that a major benefit of streetlights is security to the area where the lights are installed.
Mr. Millham stated that just for the record, the residents did not want the streetlights.
Mr. John Carricato, 699 Knight Road – asked if there
is any progress on the posting of a speed limit on Knight Road.
Mr. Yost stated that it has been advertised for the first meeting in April to be adopted. You have to advertise
for at least seven full days prior to adoption.
Mr. Carricato stated that most of the traffic on Knight Road are residents from Lower Paxton and South Hanover
Townships going back and fourth. With the speed limit signs posted, the State Police will be able to make it safer
for the residents on Knight Road.
SUPERVISORS COMMENTS
Mr. Bailey – No comment.
Mr. Shatto stated that he felt some things have been accomplished at this meeting particularly in the area of the
roads. The Board knows in what direction the Township is going and is moving forward. The Board sat on this issue
too long and now is moving in the right direction.
Chairman Jones stated that he is very pleased with the attendance at the Township meetings and to see so many residents
coming forward to express their views on what is good for the Township. Chairman Jones encourages everyone to continue
coming forward to let the Board of Supervisors know the residents opinions. The resident’s participation in the
meetings is greatly appreciated.
ADJOURNMENT
The meeting was adjourned at 9:10 p.m. with a motion from Mr. Bailey and seconded by Mr. Shatto.
Respectfully Submitted,
Michael Bailey
Secretary/Treasurer
Transcribed by: P. Schildt
Secretary
WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112
MONDAY, APRIL 5, 1999
EXECUTIVE SESSION – 6:30 p.m.
REGULAR MEETING – 7:00 p.m.
1. CALL TO ORDER
Chairman Jones called the Regular meeting of the West Hanover Township Board of Supervisors to order at 7:00 p.m.
followed by the Pledge of Allegiance and Invocation led by Mr. Don Steinmeier.
2. ROLL CALL
Robert R. Jones
Neil R. Shatto, Jr.
Mike Bailey
Ken Gross
Earl Hoffman
3. PUBLIC COMMENT
Mr. Don Steinmeier, 11 N. Fairville Avenue – stated
that the Water and Sewer Authority is made of five members who are not ratepayers in the sewer district of this
Township. Mr. Steinmeier would like to see the Board of Supervisors appoint ratepayers to the Water and Sewer Authority
when vacancies occur. Mr. Steinmeier stated that at least 3 of the 5 members should be ratepayers.
Mr. Bob Garland, 8000 Rabbit Lane, (Water & Sewer
Authority) - stated that he has tried to get information to be able to conduct himself accordingly on the Water
& Sewer Authority. At first Mr. Garland verbally requested information and was told that he had to have Mr.
Young’s permission to obtain that information. Mr. Garland has made several verbal and written requests for information,
which is a matter of public record. Mr. Garland requested the Board of Supervisors use their Solicitor, Mr. Jon
Yost, to bring charges against the Water & Sewer Authority and Mr. Young for violation of the "Opening
Meeting, Open Records Sunshine Act" and the "Right To Know Act". Mr. Garland feels he has no other
alternative except to ask the Board of Supervisors for help.
Mr. Yost, Township Solicitor, stated that anything that is a matter of public record is to be made available for
inspection or to make copies by any citizen or resident of the Township. Mr. Yost would like Mr. Hoffman to speak
to Mr. Young of the Water & Sewer Authority to make the records of the Water & Sewer Authority available
and to demonstrate that there is nothing to hide particularly for a member of the authority.
Mr. Yost suggested that Mr. Hoffman or Mr. Gross speak to Mr. Young concerning this issue of opening the Water
and Sewer Authority records to the public and to do what the law requires. If there is no cooperation by the Water
and Sewer Authority by the next meeting of the Board of Supervisors, the Board can make the decision whether litigation
is necessary.
Mr. Hoffman stated that he would speak to Mr. Young personally concerning this issue.
Ms. Pat Cassel, 201 Oak Grove Road – inquired as to
why the Township is paying telephone bills for Fire Station #2, for Bill McCahan and for Fire Safety Equipment.
Mr. Shatto stated that the Fire Safety Equipment comes out of the Fire Police budget, and the telephone bills are
part of the responsibility of West Hanover Township for the fire protection services. The telephone bills have
been paid since the system was implemented through the county.
Ms. Cassel also inquired about the Pizza bill for a staff meeting.
Chairman Jones stated that the meeting was held at the Township building with three members from Fulton Bank and
employees of West Hanover Township, to discuss the options for the pension plan.
Ms. Michelle Cain, 6961 Sterling Road (President of
Westford Crossing Civic Association) stated that on Wednesday, April 7, 1999, at 7:00 p.m. an informational meeting
will be held for Country Manor, Westford Crossing and other residents affected by the proposed Yingst rezoning
changes. The meeting will be sponsored by Westford Crossing and held at the Township building.
4. APPROVAL OF MINUTES
Mr. Hoffman made a motion to approve the minutes of March 15, 1999 and Chairman Jones seconded the motion. The
motion passed with Mr. Bailey abstaining due to absence. The motion carried.
Mr. Shatto stated that the meeting of March 18, 1999 was held on Thursday not Monday. With that correction Mr.
Shatto made a motion to approve the minutes for Thursday, March 18, 1999 and seconded by Mr. Bailey. The motion
passed with Mr. Gross and Mr. Hoffman abstaining due to absence. The motion carried.
5.TREASURER’S REPORT
| General Fund Receipts for the month of March | $214,941.87 |
| Vouchers to be paid April 5, 1999 | $29,043.92 |
| Payroll for two weeks from 3/11/99 to 3/24/99 | Gross $17,904.61, Net: $12,897.00 |
| General Fund Balance | $110,334.87 |
| Liquid Fuels | $138,372.00 |
| General Fund CRIM Account | $177,723.00 |
WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112
MONDAY, APRIL 19, 1999
EXECUTIVE SESSION – 6:30 p.m.
REGULAR MEETING – 7:00 p.m.
1. CALL TO ORDER
Chairman Jones called the Regular meeting of the West Hanover Township Board of Supervisors to order at 7:00 p.m.
followed by the Pledge of Allegiance and Invocation led by Mr. Don Steinmeier.
2. ROLL CALL
Robert R. Jones
Neil R. Shatto, Jr.
Mike Bailey
Ken Gross
Earl Hoffman
3. PUBLIC COMMENT
Ms. Shirley MaCahan, 7230 Jonestown Road – stated
that the remarks and name calling at the last Board of Supervisors meeting were uncalled for and should have been
stopped by the Chairman.
Ms. Linda Turns, 8000 Rabbit Road – asked Mr. Hoffman
why the Water & Sewer Authority’s meeting was being held tonight at the school instead of on the designated
date of the third Tuesday of the month at the Township building. Mr. Hoffman had no answer. Mr. Hoffman stated
that the employees of the Water & Sewer Authority pay their own salaries and health insurance.
Mr. Don Steinmeier, 11 N. Fairville Avenue – stated
that he would like to attend both the Board of Supervisors meeting and the Water and Sewer Authority meeting but
could not because the meeting date was changed. Mr. Steinmeier again stated that a traffic signal is needed at
Route 22 and Manor Drive before a bad accident occurs. Mr. Steinmeier expressed that the Township Road crew was
doing a good job.
Ms. Michelle Cain, 6961 Sterling Road (President of
Westford Crossing Civic Association) stated that on Wednesday, April 7, 1999, at 7:00 p.m. an informational meeting
was held for Country Manor, Westford Crossing and other residents affected by the proposed Yingst rezoning changes.
The meeting was sponsored by Westford Crossing and held at the Township building. Ms. Cain stated that the Association
would like the private open space land to remain classified as private.
Mr. Richard Roberts, Althea Avenue Homebuilder, stated
that he would like to discuss several issues relating to the Water and Sewer Authority.
1. In October of 1996, there was a stormwater-related problem with the property at 7726 Althea Avenue where he
was building a house. Mr. Brian Jacobeen, the owner of the property directly behind 7726 Althea Avenue on Farmdale
Avenue, had installed a pipe directing stormwater from his property. The Water and Sewer Authority took responsibility
for the additional stormwater on the Jacobeen property because of the lateral installation. However, the Water
and Sewer Authority installed a pipe across Mr. Roberts property without his permission to solve the problem.
2. Prior to any construction, Mr. Roberts came to the Board of Supervisors and negotiated road specifications for
the improvement of Althea Avenue section that is private in order that the Board would accept the road for dedication
when all the homes have been constructed. The specifications were later changed to include stormwater underdrains.
The change cost him money.
3. He obtained building and sewer permits for two spec homes. In October of 1998, Mr. Roberts received bills from
the water and sewer authority for the homes. The homes have no plumbing. However, he was forced to pay a monthly
bill for the homes and they were not connected to sewer. Mr. Mark Salisbury, a Water and Sewer Authority employee,
stated at an Authority meeting that he contacted Hampden Township and Derry Township. Mr. Salisbury stated that
both Hampden Township and Derry Township start billing at the rough plumbing stage. Mr. Roberts stated that he
asked Mr. Salisbury whom he talked to at Hampden Township and Derry Township and he did not know. Therefore, Mr.
Roberts contacted Hampden Township and Derry Township and a number of other Townships regarding billing practices
and was informed that billing did not start until the house was connected to sewer. Attached is a copy of the list
of Townships he contacted the person he spoke to and their phone number for the record. He was then told by Mr.
Henry Young that, "It is the Law and they can bill as they see fit."
4. When Mr. Roberts originally received sewer permits for a number of homes on Althea Avenue he paid for T-connections
to be installed. The Water and Sewer Authority did not install the T-Connections thereby costing him $7,000. He
has spent in excess of $30,000 that he should have not had to spend. This is discouraging developing and increasing
costs of homes for consumers in West Hanover Township. He asked the Board of Supervisors to consider taking action
to correct these problems.
Ms. Beth Carricato, 699 Knight Road – thanked the
Board of Supervisors for the speed limit signs on Knight Road.
4. APPROVAL OF MINUTES
Mr. Hoffman made a motion to approve the minutes of April 5, 1999 and Mr. Shatto seconded the motion. The motion
carried unanimously.
5. TREASURER’S REPORT
| General Fund Balance as of April 1, 1999 | $110,334.87 | |
| Less Payroll (3/25/99 to 4/7/99) | Net $10,158.00 | Gross - $14,361.29 |
| Less Manuel Checks as of 4/16/99 | $7,762.40 | |
| Less Vouchers paid on 4/5/99 | $29,043.92 | |
| Less Vouchers for payment as of 4/16/99 | $10,900.63 | |
| Plus Deposits as of April 16, 1999 | $121,330.76 | |
| General Fund Balance as of 4/16/99 | $169,597.39 | |
| General Fund CRIM Account Balance 4/16/99 | $178,382.89 | |
| Liquid Fuels CRIM Account Balance 4/16/99 | $310,316.42 |
C. Manor Drive and Jonestown Road – Stop Sign
Ms. Hardman stated that the HRG Engineer is recommending that the bank be cut down to improve sight distance. Mr.
Shatto asked Mrs. Pinkerman if she would grant an easement to cut the bank? Mr. Shatto stated that since Mrs. Pinkerman
(the landowner) will not authorize an easement on her property than the issue is dead. Chairman Jones said this
should be removed from the agenda.
D. Fairville Avenue speed limit posting and Stop Sign at Sarhelm and Sterling Roads
Mr. Albert stated that he will be making a study this week and get LTAP to verify that the Township is meeting
all the requirements.
E. Vote on Richard Yingst rezoning of 25 Sarhelm Road
Mr. Yost recommended that the details of the agreement should be worked out before voting on this issue.
Mr. Bailey made a motion to table this issue until the Board of Supervisors meeting on May 3, 1999, Mr. Hoffman
seconded it. The motion passed unanimously.
F. Award Uniform Bids
Ms. Hardman stated that the lowest bid was Aramark with a 3-year cost of $15,210.60.
Mr. Gross made a motion for the 3-year contract with Aramark and seconded by Mr. Hoffman. The motion passed unanimously.
G. Insurance Policy for Township Equipment and Properties – Bid opening
Chairman Jones stated that five bids were received and asked Mr. Yost to review the bids to be discussed at a later
time in the meeting..
8. NEW BUSINESS
A. UGI
Chairman Jones stated that the UGI issue is tabled. UGI will be extending service to the new developments to the
south of Skyline View. Chairman Jones requested that UGI consider bringing the gas line through Skyline View to
give the residents the opportunity to hook up to the gas services. UGI has some questions before doing this. Chairman
Jones asked UGI to come to the Township meeting on June 7, 1999.
B. Resolution – Acceptance of right-of-way offered for dedication on two Robert Patterson Sub-division plans
Mr. Shatto made a motion to adopt Resolution 1999-11, which accepts the Right of Way offered to the Township for
dedication by Mr. Robert Patterson subdivision, Mr. Hoffman seconded it. The motion carried unanimously.
B. Release of McDonald’s portion of the letter of credit submitted for onsite improvements in the amount of $65,240.
Ms. Hardman stated the Township Engineer recommends that the Township retain $7,260.00 of the security for work
that remains to be completed on the project.
Mr. Shatto made a motion to release $65,240 from the original amount of $72,500 from the McDonald project Mr. Gross
seconded it. The motion passed unanimously.
9. OTHER BUSINESS THAT MAY COME BEFORE THE BOARD
None
10. PUBLIC COMMENT
Mr. John Suhr, 1232 Piketown Road – stated that the
road situation at the McDonald’s is very dangerous. Mr. Bailey suggested a letter be sent to PennDOT because of
this traffic situation and also the traffic coming off of Route 81 are not yielding to traffic, Mr. Bailey stated
that the yield signs should be changed to stop signs. Chairman Jones asked Ms. Hardman to send a letter to PennDOT
to look into the yield signs and the traffic patterns.
Mr. Bob Ziltz, 8040 Kiwanis Road – (Park & Recreation
Board) commented on the open space proposed by the Westford Crossing representative. Mr. Ziltz asked if there is
any agreement in effect that addresses the open space, is there a subdivision plan for that property? Chairman
Jones stated that at this time there is no subdivision proposed. Ms. Hardman stated that 20% is required for the
open space and then there is the additional recreation space required. Mr. Yost stated that the draft agreement
indicates that the determination will be made at the time of final plan approval as to whether it will be public
open space or whether it will be open space reserved for the Homeowners Association for their recreational use.
Mr. Richard Roberts, Althea Avenue HomeBuilder – stated
that Ms. Martin (Water & Sewer Authority) in sworn testimony before the local District Justice, that prior
to October 1998 Mr. Steve Mack (the past Township Manager) directed that sewer charges would not begin until a
Certificate of Occupancy was issued. Then the Chairman of the Sewer Authority stated that it should be charged
when the lateral is connected to the main. Mr. Roberts feels that the new rule on billing will deter development
because of the new construction in the township, the Board should address when the $40.00 a month fee for sewer
charges will be charged.
Mr. Robert Garland, 8000 Rabbit Lane – (Member of
the Water & Sewer Authority), stated that the Water & Sewer Authority should give to the Board of Supervisors
a financial statement on a weekly or monthly basis to see how the Authority is doing and copies of their meeting
minutes. Mr. Garland stated that the first three-month statement of 1999 for the Water & Sewer Authority showed
a budget of $605,000 and is now at least $14,000 over budget.
Mr. Bailey stated that since the Township is responsible for the loan to PENNVEST, the Board of Supervisors should
have a monthly statement. Chairman Jones asked Ms. Hardman to send a letter to the Water & Sewer Authority
for copies of their meeting minutes from the first of the year and financial statements.
Mr. Don Steinmier, 11 North Fairville – stated that
most of the banks in the area at one time had interest free money that was only to be loaned out to local governments
and municipalities. The Township may be able to get some of this money. Fulton Bank and every bank in the area
should have some of the tax free money. Chairman Jones stated that he would look into this as soon as possible.
Mr. Steinmeier also stated that Mr. Young of the Water & Sewer Authority is denying access to information that
is public information. Every taxpayer in the Township has the right to access information of the Water & Sewer
Authority. No one person can conceal information from the taxpayers. Before Mr. Young came to the Authority the
Township and the Authority worked together to solve Township problems.
Chairman Jones asked Mr. Yost to speak to Mr. Long, the Sewer Authority Solicitor, to relay the Right to Know law
to the Sewer Authority on granting this information. Mr. Garland stated that he has asked for all the names and
addresses of all the people on the Water & Sewer Authority to let them know that Mr. Garland is there to help
the people on the Water & Sewer Authority. Mr. Garland has been denied this information. Mr. Garland stated
that he is doing the best job he can as a Water & Sewer Authority member under the circumstances.
Mr. Raymond McClain, 7939 Rider Lane – stated that
Rider Lane is one of the worst roads in the Township. Mr. McClain stated that the Township has got to work on the
roads. What is the problem? What happened to the sewage capacity that was bought from Swatara Township in 1988.
The issues seem to be tabled from one meeting to the next.
11. SUPERVISORS COMMENTS
Mr. Yost, Township Solicitor –has completed the review of the insurance bids. Five bids were received as follows:
Enders Insurance $37,424, Byerly $33,297, addition $1 million-$33,690; Penn Co. $43,796, Murray $35,382, Gallagher
$42,015, Ms. Hardman was directed to review the bid proposals to determine if all the coverage’s were the same
as the existing coverage’s. Mr. Yost stated that each Board of Supervisors member could come to the Township office
and review the insurance bids to compare last year’s insurance bid against this years bid. Mr. Bailey moved to
award the bid to Byerly Insurance if all the coverages were the same as the existing coverages. Mr. Shatto seconded
the motion and the motion passed unanimously.
Mr. Albert, Roadmaster – stated that Piketown Road drainage is about 80% completed, the drainage pipe on Sleepy
Hollow Road will be worked on next and a small drainage problem on Piketown Road then heading to the south side.
Chairman Jones inquired as to the guardrail on Jonestown Road. Mr. Albert is waiting for information from PennDOT
for special equipment to drive the posts. The bids Mr. Albert received were for $5,200 and $6,400 dollars. Mr.
Gross asked Mr. Albert how many miles on Devonshire Road and Route 39 to Oak Grove Road? Mr. Albert stated it was
just over a mile.
Ms. Hardman, Acting Manager/Codes & Zoning – nothing to report
Mr. Bailey – no comments.
Mr. Shatto – stated that there is an area on the southeast side of the lower level in the Township building, which
has not generated any revenue for two years. Mr. Shatto proposed that the Township request bids from contractors
to do some remodeling and change the security system, so that the conference rooms could be used by the Township
residents. This should be undertaken so that revenue can be received on the space downstairs. The Township was
receiving rent of $700.00 per month for those rooms.
Chairman Jones – stated that the accounting program that was purchased last year for $16,000 and never used would
cost the Township another $3,000 to keep it. Chairman Jones stated that Grace, Reed and Kreider the Township’s
accounting firm would set up Quick Books Accounting System so that the accounting could be done in the office at
the Township building, instead of paying an accounting firm. The Quick Books program cost approximately $500.00
and a fee of about $500.00 to the accounting firm to set it up. Chairman Jones made a motion to purchase Quick
Books and Mr. Bailey seconded it. The motion passed with Mr. Gross opposing.
Chairman Jones asked Mr. Albert what was the status of public water installation for the Township building. Mr.
Albert stated that he is waiting for quotes to come in. Chairman Jones stated that Tyndale is suppose to send a
quote also.
12. ADJOURNMENT
The meeting was adjourned at 10:00 p.m. with a motion from Mr. Gross and seconded by Mr. Hoffman.
Respectfully Submitted,
Michael Bailey
Secretary/Treasurer
Transcribed by: P. Schildt
Secretary
WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112
MONDAY, MAY 3, 1999
EXECUTIVE SESSION – 6:15 p.m.
REGULAR MEETING – 7:00 p.m.
1. CALL TO ORDER
Chairman Jones called the Regular meeting of the West Hanover Township Board of Supervisors to order at 7:05 p.m.
followed by the Pledge of Allegiance and Invocation led by Mr. Robert Kimmel, who covers the Township meetings
in the Paxton Herald newspaper.
2. ROLL CALL
Robert R. Jones
Neil R. Shatto, Jr.
Mike Bailey
Ken Gross
Earl Hoffman
3. PUBLIC COMMENT
Mr. Jack Waldschmidt, 6962 New Oxford Road – stated
his support for the rezoning of the Rollason Tract. Mr. Waldschmidt questioned the ordinance concerning dumpster
enclosures in the Township. He asked that the enforcement officer check the townhouses in the Westford Crossing
area concerning the dumpster enclosure ordinance.
Mr. Bob Feathers, 7229 Linglestown Road – stated that
at the last Township meeting he inquired about a traffic impact study relating to a rezoning request for the Russell
development. Mr. Feathers was told it was not required for a zoning change. Mr. Feathers stated that he fears that
his land and his neighbor’s land will be taken by the State to correct traffic problems that will be incurred with
the Russell development. Mr. Feathers stated that more study needs to be done before the zoning is approved.
Ms. Kathy Pierich, 315 Nagle Court – stated that Waste
Management has combined the trash and recyclables into the trash truck. Ms. Pierich emphasized that the residents
were forced to pay for curbside recycling. Waste Management has not used separate trucks for the recyclables and
trash. Ms. Pierich has taken pictures and called Waste Management concerning the matter. Since Ms. Pierich has
sent the picture to Waste Management the recyclable truck has come around. She wanted the Board of Supervisors
to be aware of this situation. She gave the picture and letter to the Board for the Township’s records.
Chairman Jones asked Ms. Hardman to follow up with Waste Management to have this corrected.
4. 7:15 p.m. – Public Hearing-Zoning Amendment – Animal Services
Mr. Hoffman made a motion to approve the amendments to Article 10, Section 170-2B. and Article 11, Section 171-2B.,
Animal Uses, to add the permitted uses of Animal Kennel, Veterinary and Animal Services and Article 18 General
Regulations, Section 178-7.A.(1) add V and HH to the home occupation permitted uses and Section 178-24 add conditions
for Animal Kennel, Veterinary, and Animal Services located in the HH and V district. Mr. Bailey seconded the motion
and the motion passed unanimously.
3. PUBLIC COMMENTS (CONT.)
Mr. Don Steinmeier, 11 N. Fairville Avenue – stated that he has not experienced any problems with the recycling
truck that Waste Management provides on the North side of Route 22. Mr. Steinmeier stated that approximately eight
years ago the trash bill was $240.00 a year and it is now down to approximately $120.00 a year.
Chairman Jones stated that most residents did find a substantial reduction in their trash bills.
Mr. Steve Millard, 7400 Wells Drive – stated that
the Township Engineer did not recommend a stop sign at Manor and Jonestown because of PennDOT regulations, but
did recommend that the sight distance be improved on the Northwest corner.
Chairman Jones was told that the right-of-way on Jonestown Road was 33 feet. Chairman Jones asked Mr. Albert, Township
Roadmaster, to check from the center of the road to see how far the 16½’ right-of-way goes into the hill.
Mr. Robert Garland, 8000 Rabbit Lane – stated that
the Paxton Herald printed an advertisement that has Mr. Garland’s name on it. The ad indicates that Mr. Garland
was asking for some information from the Water & Sewer Authority and went to Ms. Hardman, Acting Township Manager
to obtain the information. Mr. Garland would not have had to ask Ms. Hardman to get the information for himself
if the Water & Sewer Authority Chairman had given this information to Mr. Garland; the ad also indicated that
Mr. Garland would have to pay a fee. Ms. Hardman requested this information for the Township from the Water &
Sewer Authority to be provided to Mr. Garland and that any copying charges were to be charged to the Township and
Mr. Garland would have paid back the Township. Mr. Garland stated that he still has not received this information
as requested.
5. APPROVAL OF MINUTES
Ms. Hardman pointed out an error on the 4/19/99 meeting minutes on page 5, paragraph 7, line 7 should be amended
to read "$27,000 but does not include". Mr. Bailey made a motion to approve the minutes of April 19,
1999 as amended and Mr. Shatto seconded the motion. The motion carried unanimously.
6. TREASURER’S REPORT
| General Fund Balance as of April 1, 1999 | $123,650.23 |
| Less Payroll (3/25/99 to 4/7/99) | Net $10,158.00 |
| Less Manuel Checks as of 4/16/99 | $7,762.40 |
| Less Vouchers paid on 4/5/99 | $29,043.92 |
| Less Vouchers paid on 4/16/99 | $10,829.51 |
| Plus Deposits on 4/16/99 | $121,330.76 |
| General Fund Balance as of 4/19/99 | $182,853.87 |
| Plus Deposits as of April 19, 1999 (transfer from Fire Hydrant Fund) |
$19,465.68 |
| Plus Deposits as of April 22, 1999 | $146,133.70 |
| Plus Deposits as of April 30, 1999 | $19,505.89 |
| Less Payroll (4/8/99 to 4/21/99) | Net $10,078.38 Gross - $15,424.75 |
| Less invoice Manuel check 4/28/99 | $460.09 |
| General Fund Balance as of 4/30/99 | $352,074.30 |
| Less invoices for approval 5/3/99 | $9,996.72 |
WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112
MONDAY, MAY 17, 1999
EXECUTIVE SESSION - 6:15 p.m.
REGULAR MEETING - 7:00 p.m.
1. CALL TO ORDER
Chairman Jones called the Regular meeting of the West Hanover Township Board of Supervisors to order at 7:00 p.m.
followed by the Pledge of Allegiance and Invocation led by Mr. Earl Hoffman.
2. ROLL CALL
Robert R. Jones
Neil R. Shatto, Jr.
Mike Bailey
Ken Gross
Earl Hoffman
3. PUBLIC COMMENT
None
4. APPROVAL OF MINUTES
The minutes of the regular meeting of May 3, 1999 were approved on a motion by Mr. Hoffman and seconded by Mr.
Bailey. The motion unanimously passed.
5. TREASURER'S REPORT
General Fund Balance as of May 1, 1999
$352,074.30
Less Payroll (4/22/99 to 5/7/99)
Net $9,008.01
Gross $12,650.38
Less Manual Checks as of 5/17/99
$7,038.30
Less Vouchers paid on 5/3/99
$9,997.32
Less Vouchers to be approved on 5/17/99
$29,592.65
Plus Deposits on 5/7/99
$18,314.41
General Fund Balance as of 5/17/99
$311,110.06
General Fund CRIM Account Balance 5/12/99
$178,826.00
Liquid Fuels CRIM Account Balance 5/12/99
$310,765.00
Mr. Hoffman made a motion to pay the vouchers and manual checks of 5/17/99, seconded by Mr. Bailey. The motion
passed unanimously.
Mr. Shatto made a motion to pay the payroll of 4/22/99 to 5/7/99, seconded by Mr. Gross. The motion passed unanimously.
6. PLANNING COMMISSION REPORTS AND PLANS:
A.Sagewicke Final Subdivision Plan-S. Clover Lane, - Developer: Gary Houck
Ms. Hardman presented the final plan for Phase 1 of Sagewicke which is 18 single-family dwellings with the construction
of the entrance off of South Clover Lane. Ms. Hardman stated there would be 10 Phases. After some discussion Mr.
Gross made a motion to approve the Sagewicke final subdivision plan #99.003 of Gary Houck, tax parcel #68-030-022
contingent upon:
· Execution of a security agreement for the financial security.
· Submission of financial security for on-site and off-site improvements.
· Execution of all applicable easements.
· Execution of an agreement for off-site improvements.
· Prior to plan recording, appropriate agreements with utilities are obtained.
· Corrections recommended by Township Engineer.
And direct the Planning Commission memorandum be incorporated into and made part of this motion. Mr. Hoffman seconded
the motion. The motion carried unanimously.
B. State Police Land Development Plan-Route 39 and Route 22, - Developer: Nickson Oyer
Ms. Hardman presented the final land development plan for the construction of a 98'x158' (31,190 square feet),
2 story building for the State Police Troop H headquarters. The approval must be conditioned upon the final approval
of the subdivision plan. The final subdivision plan will be on the June 7th Board agenda. The developer wants to
start construction as soon as possible. It is anticipated that a building permit can be issued no later than June
14, 1999.
Mr. Hoffman made a motion for Troop H Headquarters, PA State Police final land development plan #99.009, move that
the Board of Supervisors waive the West Hanover Township Subdivision and Land Development Ordinance for preliminary
plan requirements and plan scale and direct the Planning Commission memorandum be incorporated into and made part
of this motion. Mr. Gross seconded the motion and the motion passed unanimously.
Mr. Hoffman made a motion to approve the Troop H Headquarters, PA State Police land development plan #99.009, tax
parcel #68-035-066 contingent upon:
· Submission of financial security for on-site and off-site improvements.
· Submission of a security agreement for on-site and off-site improvements.
· Approval of the erosion and sedimentation control plan for Dauphin County Conservation District.
· Approval of the sewage module exemption by DEP.
· Verification of survey monuments and markers by the Township Engineer, or submit financial security.
· Approval of the final subdivision plan.
· Corrections recommended by Township Staff, Township Engineer, and Dauphin County Planning Commission.
And direct the Planning Commission memorandum be incorporated into and made part of this motion. Mr. Shatto seconded
the motion. The motion passed unanimously.
C. Cleveland Brothers Land Development Plan-Fairville Avenue, - Developer: Cleveland Brothers
Ms. Hardman stated that the developer wanted to construct a 218' x 244'/350' (672,100 square feet) one story, light
industrial building located across from Penn Diesel at 337 Fairville Avenue.
After some discussion Mr. Shatto made a motion for the Cleveland Brothers Equipment Company final land development
plan #99.004, I hereby move that the Board of Supervisors waive the West Hanover Township Subdivision and Land
Development Ordinance for preliminary plan requirements, original property description map, concrete monumentation
and direct the Planning Commission memorandum be incorporated into and made part of this motion. Mr. Bailey seconded
the motion. The motion passed unanimously.
Mr. Shatto made a second motion to approve the Cleveland Brothers Equipment Company land development plan #99,004,
tax parcel #68-024-014 contingent upon:
· Submission of financial security for on-site and off-site improvements.
· Submission of a security agreement for on-site and off-site improvements.
· Approval of the erosion and sedimentation control plan by Dauphin County Conservation District.
· Corrections recommended by Township Staff, Township Engineer, and Dauphin County Planning Commission.
And direct the Planning Commission memorandum be incorporated into and made part of this motion. Mr. Bailey seconded
this motion and the motion passed unanimously.
7.OLD BUSINESS
A. Water & Sewer Authority Issues:
Chairman Jones stated that at the Executive Session meeting tonight, there was some discussion concerning the equipment
that the Water & Sewer Authority is using. An agreement will be presented to the Water & Sewer Authority
that hopefully will bring this issue to an end where the Authority can purchase the equipment at a very reasonable
price and stop this bickering between the Sewer Authority and the Board of Supervisors. Chairman Jones and Mr.
Young have come to a mutual agreement where they are going to be working together for the good of the Township.
Mr. Young will be making an announcement tonight at the Water & Sewer Authority meeting that in the future
there will be a much better working relationship between the Township Supervisors and the Sewer Authority. The
Water & Sewer Authority will purchase a pickup truck, case loader and other equipment from the Township.
B. Reconstruction of Roads:
Mr. Albert, Roadmaster, introduced Mr. Walt Shellehamer a representative from PennDOT Liquid Fuels to answer any
questions the Board of Supervisors may have.
Mr. Shellehamer stated that Liquid Fuels monies could be spent for any maintenance, reconstruction, signs and anything
pertaining to the roadways. Also anything within the curb lines; storm sewer work, drainage type items, overlays
and basically anything to keep the roads up. Mr. Shellehamer stated that for every mile of turn back highway, the
state pays $2,500.00 a mile per year for road maintenance.
Mr. Shellehamer stated that funding is increased based on population and mileage of roads in the Township.
Mr. Shatto asked what the procedure is for using a percentage of Liquid Fuels to pay back a loan that is strictly
for maintenance or reconstruction of roads.
Mr. Shellehamer stated that first the Township would have to make application through Department of Community &
Economic Development (DCED) for approval to borrow money in excess of $50,000 or 30% of your borrowing base, whichever
is less. After all the paper work is filled out with DCED and approval has been granted, then the Township could
borrow money and may repay that out of the Liquid Fuel allocations. Mr. Shellehamer recommended that the Township
should not plan on using all their Liquid Fuels allocations to pay back a loan. Mr. Shatto said the Board was planning
to use a portion of the Liquid Fuels to pay on the loan.
Mr. Shellehamer stated that first an application must be filled out with DCED before borrowing any money. The contact
person at DCED is Bernadette Barattni, (717) 720-7309. Secondly, the loan must be exclusively for highway maintenance
purposes, thirdly all proposed projects must have prior approval from PennDOT. Then a project would be written
with the general scope of the work to be preformed. Each year a completion report must be sent in to PennDOT with
the amount of money that was paid off on the loan. The project would be ongoing until the loan is paid off. Mr.
Shellehamer left a copy of Liquid Fuels Allocation Act 655, also known as PUB-9 at PennDOT.
C. Fairville Avenue speed limit posting
Mr. Albert stated that a speed limit study has been done on Fairville Avenue. Mr. Albert attended a seminar in
Danville, PA with LTAP and was instructed on how to do a speed study. An Accident Summary Report is required as
part of the speed limit study. Mr. Albert completed the speed study but wants to wait for the Accident Summary
Report before reporting to the Board of Supervisors. That will give the Board a better idea as to what has happened
to that road in the past three years. The Accident Summary Report has been applied for and Mr. Albert is just waiting
for the information to come back from PennDOT.
Mr. Albert has also done a speed limit study on Sleepy Hollow Road and is waiting for an Accident Summary Report
from PennDOT.
Mr. Albert reported the figures to repair 1,700 feet of Rider Road. Mr. Albert has obtained a project number and
approval from PennDOT for Rider Road. The project is in two parts; overlay and extensive drainage work. The cost
of the drainage work done by the Township would be $20,550.00 and the paving done by a contractor would be $77,000.
To subcontract the drainage work would cost more because of engineering costs to write the specifications and solicitor
costs to review bids. For the Township to do the paving it would cost $19,488.00 plus rental of a paver. To re-establish
a sub-grade will cost $3,600 to be done by the Township. If the Township staff does the work, it will cost approximately
$43,638.00, total which includes drainage work, reconstruction of sub-grade and overlay. This does not include
the rental of a paver.
Mr. Albert stated that Lower Paxton Township is purchasing a new paver and will be selling their old paver. Mr.
Albert stated that the price of the old paver is $6,000, however, there is some minor repairs that will be needed
that would cost approximately $4,000 to $5,000 to make the paver become a dependable, reliable piece of equipment.
Mr. Yost stated that the Township can buy equipment from other municipalities without bidding as long as the price
is fair. Mr. Shellehamer of PennDOT stated that used equipment could be purchased with Liquid Fuels money as long
as it's within 20% of the total Liquid Fuels allocation.
Mr. Hoffman stated that the paver should be appraised before making a purchasing commitment.
Chairman Jones stated that Mr. Albert should let Mr. Farling of Lower Paxton Township know that West Hanover would
like someone to look at their used paver to appraise the value.
Mr. Albert suggested to the Board of Supervisors that the Township rent a roller for the time that paving is being
done this year.
Mr. Albert stated that Mr. Schuler on Jonestown Road has a drainage problem. Mr. Bill Hess former Township Manager
had promised to do the repairs on Mr. Schuler's driveway which would cost $1,000.00 for materials and two days
labor. Mr. Hoffman made a motion to repair Mr. Schuler's driveway. Mr. Shatto seconded the motion. The motion passed
unanimously.
Mr. Albert stated that last year there was a problem with the roadside mowing. Some damage was done to a house
in a residential area when the mowing equipment threw a piece of wood through the window. Now that roadside mowing
is starting for this year Mr. Albert asked the Board for their suggestion on how to trim the banks within residential
developments.
Mr. Albert stated that the only solutions are to use the powerful equipment or have the residents trim the banks
around their homes. Mr. Gross suggested that the road crew should look over area to be mowed before starting and
pick up any obstructions.
Chairman Jones would like Mr. Albert to show him the areas that are a problem with roadside mowing.
D. Sarhelm and Sterling Roads - Request for a 4-way stop sign by Darren Foreman
Mr. Albert stated that an Accident Summary Report is also required and has also been requested from PennDOT.
E. Insurance bid award
Ms. Hardman stated that the insurance bids were awarded at the April 19, 1999, meeting of the Board of Supervisors.
The motion was that the bid be awarded to the lowest bidder. The lowest bid was to be reviewed to determine if
bid equaled or exceeded the current insurance coverages and deductibles. If the lowest bidder did not have the
bid correct, the second lowest bidder would receive the bid.
The lowest bidder was Byerly Incorporated. After review of the bid with Byerly it was determined that Workers Compensation
for the volunteer fire department was not included in the bid and the deductible for public officials liability
was not the same. Therefore, the bid went to Murray Insurance Associates, Inc. Murray currently insures the Township.
Therefore, there was no change in insurance companies.
F. Renewal of Cable Television Franchise Agreement
Ms. Hardman prepared a memo on how much the Township has received in franchise payments and how many subscribers
are in West Hanover Township. The Township receives 5% of the Franchise fees and there are 2,264 subscribers.
Mr. Yost stated that the contract is not an exclusive franchise. Technically some other cable company could come
into the Township and provide other cable service. But if the contract is not renewed the cable company does not
have to give the Township the Franchise fee money.
Mr. Shatto made a motion to approve an agreement for 5-years and Mr. Bailey seconded the motion. The motion passed
unanimously.
Chairman Jones asked Ms. Hardman to write a letter to the Cable Company that the Township has approved the agreement
for 5-years.
G. Proposals-Water Line into Township Building
Ms. Hardman stated that the Township received only two proposals for the work to install the water line into the
Township Building. This will need to be tabled till the next meeting on June 7, 1999 for a third proposal.
H. TABLED public Hearing on 6/7 - Road Abandonment Petition - Portion of Carlson Road
I. TABLED 6/7 - Bid Proposal - Offer to buy of a portion of land owned by the Township on Jonestown Road.
J. TABLED 6/7 UGI
8. NEW BUSINESS
A. Codification of Township codes.
Ms. Hardman received a proposal from General Code Publishers who the Township has been working with for a number
of years to get the Township codes codified. Ms. Hardman stated that Codification has not been budgeted for 1999,
but should be done as soon as possible. Codification would eliminate the possibility of mistakes when ordinances
are passed and keep all ordinances up to date. Most Townships have codification. Money should be transferred from
another budget item to fund the project. A $7,000 refund was received for insurance premiums due to over billing.
The cost of Codification is $6,400.00 plus shipping and handling.
Mr. Yost stated that a provision in the agreement states that if the Township does not do certain things by a certain
date that the Township would be charged $300.00 a month for each month. Sort of like a penalty provision.
Chairman Jones asked Ms. Hardman to check if General Code Publishers would approve this without that particular
provision in it.
Mr. Bailey made a motion to proceed with the codification and transfer the money from the insurance refund, Mr.
Shatto seconded the motion and the motion passed unanimously.
Chairman Jones asked how long it would take to be completed. Ms. Hardman stated that it could be done this year.
9. OTHER BUSINESS THAT MAY COME BEFORE THE BOARD
10. REPORTS
Mr. Yost, Township Solicitor -Nothing new to report other than the process of preparing for the Motorcycle appeal.
Township Engineer Not present.
Mr. Albert, Roadmaster - Presented his report earlier under reconstruction of the roads.
Ms. Hardman, Acting Manager/Codes & Zoning - Presented her report with insurance, and codification.
11. PUBLIC COMMENT
Mr. Mike Smith, Fairville & Sunset
Mr. Smith requested a stop sign at the corner Fairville & Sunset. There are a lot of children in the area and
it is becoming very dangerous because of the traffic coming off of Route 22. The speed limit is posted at 25 mph
on the street now. Mr. Smith stated that 20% to 25% of the people never even stop for the stop sign.
Chairman Jones requested Mr. Albert to make a speed limit study at this location for the next meeting. Chairman
Jones also requested Ms. Hardman to let the State Police know of the speeding along Fairville Avenue and failure
to stop at the stop sign. Mr. Smith stated that the rush hours are the worst times.
Mr. Don Steinmeier, 11 North Fairville
Mr. Steinmeier stated that Cable TV is going out and satellite dishes (wireless)
are coming in. Back in the early 1980's, most of West Hanover was not wired for cable TV and to insure that most
of the Township would be wired, the Township had to give the Cable Company an extension of 10 years on their agreement.
Mr. Axel Walsen, 7714 Farmdale Avenue
Mr. Walsen agrees with Mr. Steinmeier on the expansion of the satellite dishes, because of technology to download
information from the Internet through the satellite dish at ten times the rate of the fastest modem that is available.
Because of that technology, it is possible, technically to make long distance calls all over the world and be rated
at a local call rate. Satellite dish will be expanding, especially when the public understands what kind of advantages
they will have.
12.SUPERVISORS COMMENTS
Mr. Bailey - Nothing to report
Mr. Shatto - Nothing else to report.
Mr. Hoffman - No report.
Mr. Gross - Nothing to report.
Chairman Jones - questioned as to what happened to the Township and Directory map? Ms. Hardman just received a
directory and map for a final, final proof and returned it the same day she received it.
Chairman Jones stated that Ms. Hardman has been working on job descriptions for all the employees in the Township
and a Policy Manual. Chairman Jones would like it to be completed this year. Chairman Jones stated that a representative
from the UGI would be at the next Board meeting to answer questions. Those who are interested in gas hook ups should
try to attend this meeting.
13. ADJOURNMENT
The meeting was adjourned at 8:35 p.m. with a motion from Mr. Hoffman and seconded by Mr. Bailey.
Respectfully Submitted,
Michael Bailey
Secretary/Treasurer
Transcribed by: P. Schildt
Assistant Secretary/Treasurer
WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112
MONDAY, JUNE 7, 1999
EXECUTIVE SESSION - 6:15 p.m.
REGULAR MEETING - 7:00 p.m.
1. CALL TO ORDER
Chairman Jones called the Regular meeting of the West Hanover Township Board of Supervisors to order at 7:00 p.m.
followed by the Pledge of Allegiance and Invocation led by Mr. Earl Hoffman.
2. ROLL CALL
Robert R. Jones, Chairman
Neil R. Shatto, Jr.
Ken Gross
Earl Hoffman
Chairman Jones announced an executive session was held tonight at 6:15 p.m. till 7:00 p.m. regarding personnel
matters.
3. PUBLIC COMMENT
None
4. APPROVAL OF MINUTES
The minutes of the regular meeting of May 17, 1999 were approved on a motion by Mr. Hoffman and seconded by Mr.
Gross. The motion unanimously passed.
5. 7:15 p.m. - Public Hearing: Road Abandonment Petition - Portion of Carlson Road
Chairman Jones opened the public hearing at 7:15 p.m. The Court Reporter was in attendance to record minutes of
the hearing which are attached to and made part of these minutes.
Motion #1
Mr. Hoffman moved, seconded by Mr. Gross to hereby move that the Board of Supervisors of West Hanover Township
approve request #1999.1 of Nickson Oyer, to vacate a portion of Carlson Road (T-467) located along Allentown Boulevard
in West Hanover Township. The motion unanimously passed.
Motion #2
Mr. Gross moved, seconded by Mr. Hoffman to adopt the ordinance to vacate a portion of Carlson Road (T-467) located
along Allentown Boulevard in West Hanover Township. The motion unanimously passed.
6. TREASURER'S REPORT
| General Fund Balance as of May 1, 1999 | $353,651.86 |
| Less Payroll (4/22/99 to 5/7/99) | Net $9,008.01 Gross $12,650.38 |
| Less Payroll (5/6/99 to 5/19/99) | Net $9,892.33 Gross $13,817.39 |
| Less Manual Checks as of 5/31/99 | $7,513.33 |
| Less Vouchers paid on 5/3/99 | $9,997.32 |
| Less Vouchers paid on 5/17/99 | $29,592.65 |
| Plus Deposits on 5/7/99 | $18,314.41 |
| Plus Deposits on 5/17/99 | $13,302.54 |
| Plus Deposits on 5/27/99 | $20,316.00 |
| General Fund Balance as of 5/31/99 | $332,013.74 |
| General Fund Balance as of June 1, 1999 | $332,013.74 |
| Less Payroll (5/20/99 to 6/2/99) | Net $8,867.12 Gross $12,469.20 |
| Less Vouchers to be paid 6/7/99 | $46,308.30 |
| General Fund Balance as of 6/7/99 | $273,236.24 |
| General Fund CRIM Account Balance 5/31/99 | $179,166.00 |
| Liquid Fuels CRIM Account Balance 5/31/99 | $311,448.00 |
WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112
MONDAY, JUNE 21, 1999
REGULAR MEETING - 7:00 p.m.
1. CALL TO ORDER
Chairman Jones called the Regular meeting of the West Hanover Township Board of Supervisors to order at 7:00 p.m.
followed by the Pledge of Allegiance and Invocation led by Mr. Earl Hoffman.
2. ROLL CALL
Robert R. Jones, Chairman
Neil R. Shatto, Jr.
Ken Gross
Earl Hoffman
Michael Bailey
3. PUBLIC COMMENT
Mr. Dan Rossi, 228 Sarhelm Road - inquired about the
area being developed along Sarhelm Road, is that open area being considered for public park access as opposed to
being owned by the Home Owners Association in that area.
Ms. Hardman stated that at this time it has not been decided.
4. APPROVAL OF MINUTES
The minutes of the regular meeting of June 7, 1999 were approved on a motion by Mr. Shatto and seconded by Mr.
Hoffman with Mr. Bailey abstaining. The motion unanimously passed.
5. 7:15 p.m. - Public Hearing: Michael Thomas, Conditional use - 1105 N. Fairville Avenue
Chairman Jones opened the public hearing at 7:15 p.m. The Court Reporter was in attendance to record minutes of
the hearing which are attached to and made part of these minutes.
Motion #1
Mr. Gross moved, seconded by Mr. Hoffman that the Board of Supervisors approve the conditional use request of Michael
Thomas to construct a single family dwelling on the property located at 1105 N. Fairville Avenue in a Conservation
District based on the fact that all conditions of the ordinance have been met and also that the first 50 feet of
the driveway be macadamed one year from the date of Certificate of Occupancy. The motion unanimously passed.
6. TREASURER'S REPORT
| General Fund Balance as of June 1, 1999 | $332,013.74 |
| Stopped Payment Check 6/1/99 (PASI ck. #22562) | $783.69 |
| Plus Deposits on 6/11/99 | $5,686.82 |
| Plus Deposits on 6/18/99 | $118,774.20 |
| Less Payroll (5/20/99 to 6/2/99) | Net $8,867.12 Gross $12,469.20 |
| Less Vouchers paid on 6/7/99 | $46,192.10 |
| Less Payroll (6/3/99 to 6/16/99) | Net $11,637.09 Gross $16,021.35 |
| Less Manual Checks as of 6/18/99 | $9,668.21 |
| Less Vouchers to be paid 6/18/99 | $27,009.57 |
| General Fund Balance as of 6/18/99 | $345,898.02 |
| General Fund CRIM Account Balance 6/18/99 | $179,309.00 |
| Liquid Fuels CRIM Account Balance 6/18/99 | $311,535.00 |
WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112
MONDAY, JULY 6, 1999
REGULAR MEETING - 7:00 p.m.
1.CALL TO ORDER
Chairman Jones called the Regular meeting of the West Hanover Township Board of Supervisors to order at 7:00 p.m.
followed by the Pledge of Allegiance and Invocation led by Mrs. Gloria Zimmerman.
2. ROLL CALL
Robert R. Jones, Chairman
Neil R. Shatto, Jr., Vice-Chairman
Ken Gross, Supervisor
Earl Hoffman, Supervisor
Michael Bailey, Supervisor was not present
3.PUBLIC COMMENT
Mr. Gary Kauffman, 1268 Piketown Road - inquired about
the drainage problem in his area. The pipe that was installed at the church two years ago has created a water problem
on Mr. Kauffman's property that he did not have before. Mr. Kauffman stated that the Township has created this
problem. Now the Township wants to channel the water into a 30" pipe, Mr. Kauffman feels that this will cause
a disaster with his home. Mr. Kauffman's property is located between Miller's and Doctor Gordon's.
Chairman Jones stated that a report would be given later in the meeting from the Roadmaster, Mr. Albert, concerning
this issue.
Mr. Raymond McClain, Jr., 7939 Rider Lane - Mr. McClain
questioned the bill from Pennsylvania American Water Company for water service to Skyline View in the amount of
$1,051.00.
Chairman Jones stated that this is for fire hydrants in the Skyline View development.
Mr. McClain stated that he is paying additional money on his tax bill for the fire hydrant which is a couple of
feet from his home and he has received a reduction on his insurance policy. Mr. McClain wanted to know if the residents
of Skyline View were paying for fire hydrants.
Chairman Jones stated that residents within 780 feet of a fire hydrant are taxed accordingly.
Mr. Shatto stated that this is a Second Class Township Ordinance State Code regulation.
Mr. Gross stated that when you inform your insurance company that a fire hydrant has been installed the rate droppage
should cover the extra tax expense. But there seems to be some discrepancy on footage between the state code and
the insurance companies.
Mr. McClain also requested something be done at the intersection of Route 39 and Route 22 red light. He stated
that it is almost impossible to make a left hand turn at the light on Route 22 coming from Hershey or to make a
left-hand turn going to Grantville coming from I-81.
Chairman Jones asked Ms. Hardman to write a letter to the State Police or PennDOT concerning this dangerous situation
and the Township would like the problem looked into.
Mr. Richard Roberts, Builder & Developer on Althea
Avenue - stated that he approached the Board of Supervisors last year when a change occurred under the billing
procedures by the West Hanover Water & Sewer Authority. The change was that the Sewer Authority reinterpreted
how they were going to bill the monthly sewer charge. The charge would begin at the rough-in connection not the
final occupancy issuance. Mr. Roberts was the only individual who was back charged for a couple of spec homes that
were not completed at that time and as a result Mr. Roberts has pending litigation with the Sewer Authority. The
Sewer Authority has denied issuing Mr. Roberts personally any sewer permits. The reason given from Mr. Young via
Mrs. Martin is because of pending litigation. Mr. Roberts needs help and guidance from the Board of Supervisors
with this situation.
Mr. Yost stated that the Sewer Authority is a separate legal entity, they operate the system and they own the system.
The Board of Supervisors does not have the power to overrule what the Sewer Authority does. Mr. Roberts is doing
all that he can do and is exercising his legal rights.
Mr. Roberts stated that his dilemma is that he cannot get a sewer permit in his name to build a house in the Althea
Avenue development in which he owns. He stated that for this reason the Sewer Authority is putting him out-of-business.
Mr. Yost stated that Mr. Roberts is doing all that can be done though litigation. Mr. Robert's attorney could seek
an injunction to mandate that the Sewer Authority issue Mr. Roberts sewer permits. Mr. Roberts stated that all
the money that was settled on is going into escrow pending the outcome of litigation. Mr. Yost stated that the
only power the Board has over the Sewer Authority is to appoint the members to the Authority when vacancies occur.
There is another procedure in the Second Class Township Code to remove people if they are not performing their
functions.
Mr. Roberts also stated that the Sewer Authority installed a drain line on Lot #510 next to Mr. Jacobeen's property
without Mr. Roberts permission, so there is also a trespass issue. Mr. Roberts has incurred expenses and has asked
for the records as to the contractor and date that work was done in writing two months ago, verbally again four
weeks ago from the Sewer Authority. Mr. Roberts has been denied that information.
Mr. Yost stated that Mr. Roberts should use his attorney to obtain the documents. The Board of Supervisors does
not have the legal ability to overrule the Water & Sewer Authority.
Mr. Roberts stated that he thought that the Board of Supervisor meetings were setup so that when problems like
his occur the issues are resolved among each other without getting involved into litigation, which to a business
person and the Township, is costly. But Mr. Roberts stated that he doesn't see those types of actions being taken.
Mr. Roberts has also made this same appeal to the Water & Sewer Authority
Mr. Henry Young, Chairman of the Water & Sewer
Authority - Mr. Young stated that Mr. Roberts is claiming things in a manor that are advantageous to his position.
1.) Mr. Roberts is the only builder in this Township who has any complaint with the rules and regulations of the
Sewer Authority with building homes. 2.) Mr. Roberts states that he is about out-of-business, but last week the
Sewer Authority received (6) Pa One Call system requests that he is breaking ground on six different locations
to build six more buildings. Mr. Young stated that Mr. Roberts owed the Sewer Authority $8,000.00. At that time
the Sewer Authority issued Mr. Roberts written notice that he would get no more sewer permits or do any constructing
until that money was paid, the money was then paid. Mr. Yingst, Mr. Houck, Dermody and anyone else who is building
has no problem with this, they follow the law the way it is (the law was written in 1995). The Sewer Authority
treats everyone the same including Mr. Roberts. Mr. Young stated that this is the first time he heard that Mr.
Roberts was denied request for information concerning putting the sewer line between Mr. Robert's property and
someone else's. Mr. Roberts is entitled to any of that information.
Mr. Young stated that everyone abides by the law but Mr. Roberts wants it different. Mr. Young stated that he did
not cause Mr. Roberts to take this issue to County Court, that was Mr. Roberts wish. It is Mr. Young's obligation
to fight on behalf of the users of the sewer system.
Mr. Young stated that the other builders understand that the minute they hook-up to the sewer their building must
pay $40.00 a month minimum.
Mr. Roberts asked Mr. Young if he would issue him a sewer permit? Mr. Young replied no, not as long as Mr. Roberts
owes the Sewer Authority money.
Chairman Jones asked Mr. Young what Mr. Roberts has to do to get a permit. Mr. Young stated that Mr. Roberts has
to pay what he owes. Mr. Roberts stated that all the money he owes is being held in escrow with Attorney's Shoemaker,
Williams pending the outcome of this litigation.
Chairman Jones stated that this situation must be resolved. Mr. Young does not know how to solve this situation.
He feels that it is up to Mr. Roberts. The Authority, in 1995 passed these laws including Resolution 1995-A-49,
and was in effect prior to Mr. Young coming to the Sewer Authority.
Mr. Don Steinmeier, 11 N. Fairville Avenue - Mr. Steinmeier
stated that PennDOT has to be contacted in order to get the turning lanes on Route 39 eventually established on
the north-south directional. Traffic is being backed up in the morning and late afternoon.
Mr. Steinmeier stated that the Water & Sewer Authority and Mr. Roberts have to get together and try to resolve
these problems. Mr. Steinmeier does not feel the Township should get involved over a $1,800.00 legal suit and doesn't
see why the Water & Sewer Authority wants to spend thousands of taxpayers dollars to chase $1,800.00, this
could be resolved without going through litigation.
Chairman Jones stated that the problem is the interpretation of when "Hook-Up" is. The District Justice
ruled that hook-up is when the lateral is hooked up to the sewer line. Mr. Steinmeier wonders if the new builders
on the block are aware of that situation.
Mr. Young stated that the number of law suits that the Authority has instituted and prosecuted over the last five
months, none of them ever cost as much as was collected and doesn't intend that to be the case with Mr. Roberts.
Mr. Steve Millard, 7400 Wells Drive - Mr. Millard
stated that PennDOT suggested the Township take care of the sight distance problems at Manor Drive and Jonestown
Road. Mr. Albert stated that PennDOT recommended a sight improvement by cutting back one of the banks. Chairman
Jones asked that the width of the right-of-way be checked.
Mr. Millard commented on the ongoing sewer problem with Mr. Roberts and the interpretation on connection to be
when the connection goes into the house. That is not the way Mr. Steve Mack, past Township Manager, interpreted
the resolution. That was only Mr. Young's interpretation. Chairman Jones asked if that is in the public record
where he interpreted it that way. Mr. Millard stated that this was stated at Mr. Robert's trial. Mrs. Gail Martin
testified to this, this was her order when Mr. Mack was here, that she was to bill after the Certificate of Occupancy
was issued.
Mr. Millard has not seen any Water & Sewer Authority minutes where votes for lawsuits were requested from the
Authority. This is totally Mr. Young against these plaintiffs. Mr. Young stated that other builders have no problems
with the connections, but that is not what Mr. Millard heard.
Mr. Young stated that the Authority's operating resolutions were amended some eight months ago, on a motion by
Mr. Doug Bader and seconded by Mr. Huebner, to give the operating authority the right to use any means under the
law to collect from people who do not pay. It was amended that way so the Authority did not have to wait 30 days
to go back and institute an action against someone who owed money. Mr. Young has talked to the other builders and
not once have the other builders initiated a conversation relative to this situation.
This was the law that was put in by the last Board of Supervisors and no one had any problems with it until that
Board went out and the new Board came in. A Judge in the minor Judiciary has ruled that the Authority's interpretation
is correct.
Mr. Roberts provided the Water and Sewer Authority and the Board of Supervisors a phone survey with names of the
surrounding communities including Hampton and Derry Townships, and West Hanover is the only Township that charges
at that rough-in. Mr. Roberts is being billed on homes that were built prior to the change in interpretation of
the law and he has a problem with that.
Mr. Lawrence Givers, 8025 Yellowstone Drive - stated
that he purchased a lot at the corner of Lawrence Drive and Doris Court and there is no sewer lateral in the lot.
He already paid for a sewer permit $2,150.00. Because there is no lateral on the lot, he may have to incur the
cost of cutting the street to put the sewer lateral in. Mr. Givers inquired as to why the lateral was not put in
and is there any assistance the Township can give him?
Chairman Jones stated that when the main sewer line was put in, each vacant lot owner had the option of paying
$600.00 up front and having a sewer lateral put in. If it wasn't put in that was up to the owner of the lot and
the Township Board has no control over this. This was and is a Sewer Authority issue.
Mr. Yost stated that this should have been disclosed to Mr. Givers by the seller whether there was sewer service
readily available if a sewer lateral was installed, if there was public water or if a private well was needed.
Mr. Roberts suggested that the Sewer Authority notify individuals whether a T-connection has been installed. In
the event a T-connection has not been installed the lateral line cost is only part of the cost that will be incurred
by these future homeowners of the Township. To cut into the main line will increase the cost. Mr. Roberts asked
if he paid for T's to be put in and they weren't put in who would he see on that? Chairman Jones stated that he
would need to discuss it with the Water & Sewer Authority. Mr. Roberts asked if he should seek reimbursement
for the cost of installing the T-connection.
Mr. Yost stated that the Board should not be involved. Individuals should go to their attorney's, because the Board
of Supervisors does not have the ability to help.
4. APPROVAL OF MINUTES
The minutes of the regular meeting of June 21, 1999 were approved on a motion by Mr. Shatto and seconded by Mr.
Hoffman. The motion unanimously passed.
The approval of the minutes for the workshop meeting of June 23 1999 were tabled until the July 19, 1999 Board
of Supervisors meeting because there were only three members at the meeting and those three were not in attendance
to vote.
5. 7:15PM PUBLIC HEARING: Article 16 - Wetland Protection Overlay District
Chairman Jones opened the public hearing at 7:18 p.m. The Court Reporter was in attendance to record minutes of
the hearing which are attached to and made part of these minutes.
Motion #1
Mr. Shatto moved, seconded by Mr. Hoffman that the Board of Supervisors of West Hanover Township approve the amendments
to Article 16, Section 176-5, Wetland Protection Overlay District, to allow wetland mitigation in accordance with
the procedures and approval of the Pennsylvania Department of Environmental Protection. The motion unanimously
passed.
6. TREASURER'S REPORT
| General Fund Balance as of June 1, 1999 | $333,658.62 |
| Stopped Payment Check 6/1/99 (PASI ck. #22562) | $783.69 |
| Plus Deposits on 6/11/99 | $5,686.82 |
| Plus Deposits on 6/18/99 | $118,774.20 |
| Less Payroll (5/20/99 to 6/2/99) | Net $8,867.12 Gross $12,469.20 |
| Less Payroll (6/3/99 to 6/16/99) | Net $11,637.09 Gross $16,021.35 |
| Less Vouchers paid on 6/7/99 | $46,192.10 |
| Less Vouchers to be paid 6/18/99 | $27,009.57 |
| Less Manual Checks as of 6/18/99 | $9,668.21 |
| General Fund Balance as of 6/18/99 | $346,359.53 |
| General Fund Balance for July1, 1999 | $346,359.53 |
| Deposit on 7/2/99 | $29,737.37 |
| Less Payroll (6/17/99 to 6/30/99) | Net $8,610.71 Gross $12,107.62 |
| Less Vouchers to be approved 7/6/99 | $36,342.13 |
| General Fund Balance for 7/6/99 | $327,647.15 |
| General Fund CRIM Account Balance 7/6/99 | $179,298.52 |
| Liquid Fuels CRIM Account Balance 7/6/99 | $312,013.85 |
WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112
MONDAY, JULY 19, 1999
REGULAR MEETING - 7:00 p.m.
1. CALL TO ORDER
Chairman Jones called the Regular meeting of the West Hanover Township Board of Supervisors to order at 7:00 p.m.
followed by the Pledge of Allegiance and Invocation led by Mrs. Gloria Zimmerman.
2. ROLL CALL
Robert R. Jones, Chairman
Michael Bailey, Supervisor
Ken Gross, Supervisor
Earl Hoffman, Supervisor
Neil R. Shatto, Jr., Vice-Chairman, was not present
3. PUBLIC COMMENT
None
4. APPROVAL OF MINUTES
Motion:
The minutes of the regular meeting of July 6, 1999 were approved on a motion by Mr. Hoffman and seconded by Mr.
Gross. The motion passed and Mr. Bailey abstaining due to his absence at this meeting.
The approval of the minutes for the workshop meeting of June 23, 1999 were tabled until the August 2, 1999 Board
of Supervisors meeting because there were only three members at the June 23, 1999 meeting and those three were
not in attendance tonight to vote.
5. Tabled until August 2, 1999 - Public Hearing - Article 6 - Leonard S. and Tasey Y. Leitzell Conditional Use.
To construct a house on Timber Lane south of East Appalachian Trail.
Tabled until August 16, 1999 - Public Hearing - Zoning Amendment: Article 19 - Development Standards.
6. TREASURER'S REPORT (· Need Approved)
| General Fund Balance as of 7/1/99 | $346,359.53 |
| Deposit on 7/2/99 | $29,737.37 |
| Deposit on 7/16/99 | $14,761.87 |
| Voided Check #22640 (J&K Signs) | $1,134.20 |
| Less Payroll (6/17/99 to 6/30/99) | Net $8,610.71 Gross $12,107.62 |
| · Less Payroll (7/1/99 to 7/14/99) | Net $8,759.36 Gross $11,993.27 |
| Less Vouchers approved 7/6/99 | $36,342.13 |
| · Less Vouchers to be approved 7/19/99 | $22,255.71 |
| General Fund Balance as of 7/16/99 | $309,294.24 |
| General Fund CRIM Account Balance 7/16/99 | $179,678.21 |
| Liquid Fuels CRIM Account Balance 7/16/99 | $312,573.55 |
| Total Invoices that could be paid with Liquid Fuels money as of 7/16/99 | $57,703.53 |
WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112
MONDAY, AUGUST 2, 1999
REGULAR MEETING - 7:00 p.m.
EXECUTIVE SESSION 6:30 p.m.
1. CALL TO ORDER
Chairman Jones called the Regular meeting of the West Hanover Township Board of Supervisors to order at 7:00 p.m.
followed by the Pledge of Allegiance and Invocation led by Mr. Robert Kimmel.
Chairman Jones announced that a short Executive Session was held at 6:30 p.m.
2. ROLL CALL
Robert R. Jones, Chairman
Neil R. Shatto, Jr., Vice-Chairman
Michael Bailey, Supervisor
Ken Gross, Supervisor
Earl Hoffman, Supervisor
3. PUBLIC COMMENT
Chairman Jones stated that two special guests were in attendance, Mr. Frank Duscheck and his brother Mr. William
Duscheck. They are working on the Citizen Merit Badge for the Boy Scouts of America and Frank is also working on
his Communications Badge. Chairman Jones thanked them for attending the meeting.
Mr. Bill Gaffey, 417 Bolton Drive - Mr. Gaffey asked
Mr. Yost, the Township Solicitor, how members of a political body like the Planning Commission can be replaced?
Mr. Yost stated that there is a procedure in the Municipality's Planning Code for removal of members of the Planning
Commission for malfeasance, misfeasance or nonfeasance. The Board of Supervisors can give the individual 15-days
written notice and the members can request a hearing to give an opportunity to protect their interest.
Mr. Bill McCahan, 7230 Jonestown Road - Mr. McCahan
stated that the Cable TV franchise fee is not a tax on the Cable Company, but a pass through. Subscribers pay this
fee in the monthly bill that they receive from the Cable Company as a Franchise Fee. Chairman Jones stated that
the Board of Supervisors is not negotiating the amount of the money but the term of the lease. Ms. Hardman, Acting
Township Manager, stated that a representative from the Cable Company would not be attending the meeting tonight
but would attend the first meeting in September. Chairman Jones stated to Mr. McCahan that this would be taken
into consideration.
Mr. Steve Millard, 7400 Wells Drive - Mr. Millard
had three issues to discuss in regards to the Dermody project. (1) Rumor is that the sprinkler system is not the
same as the one told to the residents, (2) that Route 39 improvements will not be completed on time. Mr. Millard's
concern is if the road is not completed when Dermody becomes operational, and instead of going through the Truck
Stop area they'll make a left and go west on Linglestown Road. Chairman Jones stated that the Township is looking
at the entire project and there is no timetable as to when the work will begin. The next step is to have the engineering
study done and get their suggestions as to what should be done. The projected operational date for the Dermody
Project is May or June of 2000. Mr. Millard stated his third issue is that there are some very large rocks or shale
on the Dermody property and that blasting may be needed to get through the heavy rock. Mr. Millard asked Mr. Yost
if something could be put aside, such as a bond for the residents in this area, so if there were damage to their
homes because of blasting the residents wouldn't have to file a law suit. Mr. Yost stated that the Township has
no provision in its ordinances to require a bond for blasting. Anytime there is blasting they would have to meet
State regulations and Mr. Yost is not familiar if the State requires any bonding. Mr. Yost doesn't feel that this
is the solution to the damage aspect.
Mr. Bob Kimmel, property off Piketown Road - Mr. Kimmel
explained what is necessary to be done to make the computers at the Township building work for Y2K. He stated that
in the computer there is a device called a C-moss that originally was scheduled to carry a two-digit year which
is the problem because that device does not recognize a four-digit year. To update that and make the computer work
is a small amount of software that costs about $29.95 that can be introduced to the computer and correct the problem.
Most accounting software has been programmed for the last two years to recognize the four-digit date. It's not
likely that a major software change is needed. Mr. Kimmel offered his services at no cost to help the Township
decide what should be done to correct the problem.
Chairman Jones stated that another problem is that the server is too small.
Mr. Ed Martin, 7943 Red Top Road - Mr. Martin stated
that a section of Red Top Road floods every year and would like the problem corrected by putting new culvert pipe
on his side of the road. Mr. Martin doesn't feel this will correct the problem, but will help it. If Mr. Martin
is allowed to open that side of the road he would like the Fire Department to come in and pressure out the mud
that is in the pipe. Mr. Martin feels that if he replaces the pipes on his side of the road it will help the flooding
problem.
Mr. Shatto asked Mr. Martin if the pipe he wants cleaned is the Township pipe that runs under the road. Mr. Martin
replied yes, that by cleaning out the mud from the pipe under the road that the mud would not filter down into
his new pipe and block it up right away. Mr. Martin asked the Board to authorize him to install new pipe on his
side of the road. It was stated that Red Top Road is a state road.
Mr. Yost stated that PennDOT should approve it if it is a PennDOT highway.
Mr. Hoffman stated that normally you can go to the Fire Department explain the problem and give a donation for
their efforts and they will normally do this type of request. Mr. Martin stated that he planted 26 white pine trees
back off the property line, he questioned if there is a set back for shrubbery and trees from the property line?
Ms. Hardman stated that there are none.
4. APPROVAL OF MINUTES
Motion:
The minutes of the regular meeting of July 19, 1999 were approved on a motion by Mr. Hoffman and seconded by Mr.
Gross. The motion passed with Mr. Shatto abstaining due to his absence at this meeting.
Motion:
The minutes for the workshop meeting of June 23, 1999 were approved on a motion by Mr. Bailey and seconded by Mr.
Shatto. The motion passed with Mr. Hoffman and Mr. Gross abstaining due to their absence from this meeting.
5. Public Hearing, 7:15 p.m. - Conditional Use Request #1999.02, Leonard S. and Tasey Y. Leitzell 7637 Timber Lane,
Tax Parcel #68-007-106.
Motion:
Mr. Hoffman moved, and seconded by Mr. Shatto to approve a conditional use request #1999.02 of Leonard S. and Tasey
Y. Leitzell in order to construct a single family dwelling on a vacant lot located at 7637 Timber Lane, Tax Parcel
#68-007-106 in the Conservation zoning district. The motion passed unanimously.
Public Hearing, Zoning Amendment Article 19 - Development Standards tabled until the August 16, 1999 meeting.
6. TREASURER'S REPORT (· Need Approved)
| General Fund Balance as of 7/1/99 | $348,964.60 |
| Deposit on 7/2/99 | $29,737.37 |
| Deposit on 7/16/99 | $14,761.87 |
| Deposit on 7/31/99 | $85,406.51 |
| Voided Check #22640 (J&K Signs) | $1,134.20 |
| Voided Check #22716 (Tyson Fence) | $768.00 |
| Less Payroll (6/17/99 to 6/30/99) | Net $8,610.71, Gross - $12,107.62 |
| Less Payroll (7/1/99 to 7/14/99) | Net $8,759.36 Gross - $11,993.27 |
| Less Payroll (7/15/99 to 7/28/99) | Net $9,583.23 Gross - $13,725.86 |
| Less Vouchers approved 7/6/99 | $36,342.13 |
| Less Vouchers approved 7/19/99 | $22,255.71 |
| Less Vouchers to be approved 7/31/99 | $22,814.04 |
| General Fund Balance as of 7/31/99 | $361,533.92 |
| General Fund CRIM Account Balance 7/31/99 | $180,280.00 |
| Liquid Fuels CRIM Account Balance 7/31/99 | $313,783.00 |
| Total Invoices that could be paid with Liquid Fuels money as of 7/31/99 | $59,407.44 |
WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112
MONDAY, AUGUST 16, 1999
REGULAR MEETING - 7:00 p.m.
1. CALL TO ORDER
Vice Chairman Shatto called the Regular meeting of the West Hanover Township Board of Supervisors to order at 7:00
p.m. followed by the Pledge of Allegiance and Invocation led by Mr. Don Steinmeier.
2. ROLL CALL
Neil R. Shatto, Jr., Vice-Chairman
Ken Gross, Supervisor
Earl Hoffman, Supervisor
Robert R. Jones, Chairman-not present
Michael Bailey, Supervisor-not present
3. PUBLIC COMMENT
Mr. Dwight Simmons, 7920 Rider Lane - inquired how
the drainage would lay in relation to the sewer system. Mr. Albert, Roadmaster, stated that on the west side of
Route 39 there is no storm water drainage, it is all on the east side of Route 39. Mr. Simmons inquired as to whether
a new road would be put in and Vice Chairman Shatto stated that there are no plans for a new road this fall, that
there was discussion to make necessary repairs so that it could be plowed this winter. Mr. Simmons concern is that
there needs to be terraces from storm drain along side of the road, so that water will not run into the front yards.
4. APPROVAL OF MINUTES
Motion:
The minutes of the regular meeting of July 19, 1999 were approved on a motion by Mr. Hoffman and seconded by Mr.
Gross. The motion passed unanimously.
5. PUBLIC HEARING, 7:15 p.m. -
Zoning Amendment: Article 19-for Development Standards
Transcript of Public Hearing attached.
Since a majority vote could not be reached, the Zoning Amendment: Article 19 for Development Standards, was tabled
until the next Board of Supervisors meeting on September 7, 1999.
6. TREASURER'S REPORT (· Need Approved)
| General Fund Balance as of 8/1/99 | $361,533.92 |
| Deposit on 8/10/99 | $43,979.81 |
| Payroll (7/29/99 to 8/11/99) | Net $9,085.31 Gross - $12,734.98 |
| Vouchers to be approved 8/16/99 | $23,915.46 |
| General Fund Balance as of 8/16/99 | $368,863.29 |
| General Fund CRIM Account Balance 8/16/99 | $180,632.00 |
| Liquid Fuels CRIM Account Balance 8/16/99 | $314,485.00 |
| Total Invoices that could be paid with Liquid Fuels money as of 8/16/99 |
$62,989.76 |
EXECUTIVE SESSION - 5:30 p.m.
REGULAR MEETING - 7:00 p.m.
1. CALL TO ORDER
Chairman Jones called the Regular meeting of the West Hanover Township Board of Supervisors to order at 7:00 p.m.
followed by the Pledge of Allegiance and Invocation led by Mr. Earl Hoffman.
2. ROLL CALL
Robert R. Jones, Chairman
Neil R. Shatto, Jr., Vice-Chairman
Ken Gross, Supervisor
Earl Hoffman, Supervisor
Michael Bailey, Supervisor-not present
3. PUBLIC COMMENT
Mr. Steve Millard, 7400 Wells Drive - Mr. Millard
is concerned with the layout of the sewer lines on the Millstone Preliminary subdivision drawings. Mr. Millard
doesn't see how the proposed Rustrum development or the surrounding neighbors can tie into this. Mr. Millard stated
that the Township needs a full time Manager to watch over these types of activities. Mr. Millard spoke with Mr.
Mike Rimer and he is available and capable of handling this position.
Mrs. Gloria Zimmerman, 7805 Brindle Lane - Mrs. Zimmerman
agreed with Mr. Millard that Mr. Rimer would make an excellent choice as Township Manager. Mrs. Zimmerman asked
if the Board has been in touch with PennDot concerning the cost of the overlay on the Dermody project. Chairman
Jones stated he has not but the estimates from the Engineer were $240,000 to $250,000 to correct the over vertical.
Mrs. Zimmerman asked that attention be given to this problem before Dermody starts construction.
Mrs. Zimmerman stated that at the last Board meeting Mr. Millard brought up the issue of blasting at the Dermody
project. Mrs. Zimmerman asked if there is to be any blasting. Ms. Hardman, Codes & Zoning Administrator stated
that this is not known until Dermody submits their building application form. Mrs. Zimmerman stated she researched
blasting techniques and it can be done safely.
4. APPROVAL OF MINUTES
Motion:
The minutes of the regular meeting of August 16, 1999 were approved on a motion by Mr. Hoffman and seconded by
Mr. Gross. The motion passed with Chairman Jones abstaining due to absence at this meeting.
5. TREASURER'S REPORT (· Need Approved)
| General Fund Balance as of August 1, 1999 | $383,736.79 |
| Deposit on 8/10/99 | $43,979.81 |
| Transferred from Fire Hydrant Fund 8/17/99 | $7,595.16 |
| Deposit on 8/27/99 | $12,088.14 |
| Payroll (7/29/99 to 8/11/99) | Net $9,085.31, Gross $12,734.98 |
| Payroll (8/12/99 to 8/25/99) | Net $9,413.41, Gross $13,294.40 |
| Vouchers approved 8/2/99 | $22,508.98 |
| Vouchers to be approved 8/16/99 | $23,915.46 |
| Manual Checks (Overpayment from Tax Collector) | $7,595.16 |
| General Fund Balance as of 8/27/99 | $367,350.92 |
| Vouchers to be approved 9/7/99 | $27,709.46 |
| General Fund Balance as of 9/7/99 | $339,641.46 |
| General Fund CRIM Account Balance 8/27/99 | $181,041.87 |
| Liquid Fuels CRIM Account Balance 8/27/99 | $314,459.29 |
| Total Invoices that could be paid with Liquid Fuels money as of 8/27/99 | $80,525.87 |
B. Budget-2000 Draft.
Chairman Jones stated that Ms. Hardman submitted a draft of the proposed 2000 budget. Mr. Shatto stated that a
workshop for the budget is needed. The date of September 13, 1999 has been selected for the workshop at 7:00 p.m.
C. Request for pedestrian path on Short Street
Chairman Jones asked Mr. Steinmeier who owns the part of Short Street between Althea Avenue and Avondale Terrace.
Mr. Steinmeier stated that this portion was abandoned since 1981 or 1982. Chairman Jones stated that the Township
does not own this portion of Short Street. Mr. Hoffman stated that the Township has no say as to what can be done
with this portion of the street.
Chairman Jones stated that a request from homeowners at 7733 Althea Avenue and 7731 Althea Avenue have requested
the installation of a pedestrian path and fix the culvert. Mr. Yost stated that the research hasn't turned up that
this portion of Short Street was vacated. This should be checked out because it could have been missed. No action
can be taken until ownership has been established. Mr. Yost stated that the minutes and the resolutions should
be checked.
9. OTHER BUSINESS THAT MAY COME BEFORE THE BOARD
Nothing
10. REPORTS
Mr. Yost, Township Solicitor - No additional report.
Mr. Brulo, Township Engineer - Not present.
Mr. Albert, Roadmaster - Mr. Albert stated that he has ordered the winter salt and should be in by the middle of
October, anti skid will be in stock within the next two weeks. The equipment is inspected and is just a matter
of transferring over to snow removal. Mr. Albert will be starting on Rider Lane as soon as he receives clearance.
Chairman Jones stated that this would be Mr. Albert's last Township meeting. Mr. Albert has been with the Township
for just about five years. With Mr. Albert leaving this will be a major loss for the Township. Chairman Jones thanked
Mr. Albert for his years of service and wished him good luck with his future endeavors.
Ms. Hardman, Acting Manager/Codes & Zoning - Nothing to add.
11. PUBLIC COMMENT
Mrs. Gloria Zimmerman, 7805 Bridle Lane - Mrs. Zimmerman
stated that Mr. Albert put together a presentation back in March or April for road repairs with each phase of road
improvements. If this money would have been looked into in March and the money could have been received in April,
whether all the money was used for road repairs it could have been invested at more than 4% interest. Mrs. Zimmerman
stated that if Mr. Albert were given more direction with the road repairs he wouldn't have received so many negative
comments.
Mr. John Carricato, 6999 Knight Road - Mr. Carricato
stated that people in the Township have a choice as to whether they want cable TV or not.
Mr. Carricato also mentioned the concern by some of the possibility of something going wrong when blasting. There
is always a need for oversight in projects like this to protect the Township citizens.
12. SUPERVISORS COMMENTS
Mr. Bailey - Not present.
Mr. Shatto - Mr. Shatto stated that the annual Dauphin County Convention will be held Thursday, October 7, 1999
in Halifax. Mr. Shatto and Mr. Gross will be attending this convention.
Mr. Hoffman - No report.
Mr. Gross - Nothing to report.
Chairman Jones - Chairman Jones asked Ms. Hardman where the Township is with the Dermody project now that they
are all approved and the project for Route 39 is in the Township's lap. Ms. Hardman stated that the plans have
not been recorded as yet. The plan must meet the conditions of approval. When all the conditions have been met
such as submission of financial securities the plans can be recorded and the Township can move forward with road
improvements. It was estimated that the entire corridor road project would take two years. The engineering firm,
Delta Group, had proposed going to PennDot to get a grant and lobby the Legislature for funds. Once the grant was
received, the engineering work would be put out to bid. Ms. Hardman stated that if a grant was received it would
be a 80/20 matching grant.
Chairman Jones stated that the Board has been tabling the funding for the road improvements for long enough. The
Board needs to get some definite plans as to what roads are to be fixed. Time has run out for most of the roads
to be done this year. Some action should be taken and borrow more money than is needed for right now and re-invest
it.
Mrs. Gloria Zimmerman announced that Senator Piccola would be at the Township building on September 18, 1999 at
10:00 a.m. All residents are encouraged to come out to meet him.
13. ADJOURNMENT
The meeting was adjourned at 9:12 p.m. with a motion from Mr. Hoffman and seconded by Mr. Gross.
Respectfully Submitted,
Michael Bailey
Secretary/Treasurer
Transcribed by: P. Schildt
Assistant Secretary/Treasurer
MONDAY, SEPTEMBER 13, 1999
EXECUTIVE SESSION - 6:00 p.m.
REGULAR MEETING - 7:00 p.m.
1. CALL TO ORDER
Chairman Jones called the Workshop meeting of the West Hanover Township Board of Supervisors to order at 7:05 p.m.
2. ROLL CALL
Robert R. Jones, Chairman
Neil R. Shatto, Jr., Vice-Chairman
Ken Gross, Supervisor
Earl Hoffman, Supervisor
Michael Bailey, Supervisor-not present
3. OTHER BUSINESS:
A. Larry Hoffman requested a display case within the Township Building for Lyons Club plaques. The Board authorized
Mr. Hoffman to put a display case in the Township Building. Mr. Hoffman agreed that if it became a problem for
any reason he would remove it.
B. Tom Stuckey, Fish and Boat Commission requested to rent an office in the Lower Level. All he needs is a desk
and could pay $200.00 per month. The Board authorized leasing Mr. Stuckey the front office that is currently being
used by the Senior Citizen Van Group.
4. DRAFT BUDGET FOR 2000
· Line Item #321.800 Cable Television Franchise change to $36,000
· Line Item #354.040 DER Reimbursements and #421.130 SEO Remuneration should be deleted and the procedure
to allow the SEO to collect the fees by passing a resolution.
· Line Item #361.310 WSA Reimbursement for Twp Services change to $10,000 and expenditures: Water and Sewer
Authority Operation and Maintenance change to $10,000.00
· Line Item #362.410 Building permit change to $65,000
· Line Item #362.420 Electrical Permits change to $4,000.
· Line Item #362.440 Sewage related and #362.441 Module related - delete
· Line Item #362.470 Road Occupancy Permits keep at $5,000
· Delete Ticket Sales
· Line Item #382.170 Advertising change to $6,000
· Tax Collector, Line Item #403.100 Tax Collector Commission 7,000, #403.300 Other Services and Charges
$1,650, #403.302 CDEIT Assessment $8,000 and #403.350 Insurance and Bonding $90
· Line Item #412.500 Ambulance/Rescue Contribution, Grant and Subsidies $4,000.
· For next meeting, determine what posting is being made in Line Item #380.100 Miscellaneous Revenue-General.
· For next meeting, determine what posting is being made for Administration, Line Items #405.320 Communication,
#405.340 Advertising, #405.342 Printing, #405.360 Newsletter.
· Line Item #400.111 Road Inspection - determine if the payment is $25 or $50 per inspection.
5. ADJOURNMENT
The meeting was adjourned at 8:05 p.m. with a motion from Mr. Hoffman and seconded by Mr. Gross.
Respectfully Submitted,
Michael Bailey
Secretary/Treasurer
Transcribed by: J. Hardman
WEST HANOVER TOWNSHIP BOARD OF SUPERVISORS
7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112
MONDAY, SEPTEMBER 20, 1999
EXECUTIVE SESSION - 6:00 p.m.
REGULAR MEETING - 7:00 p.m.
1. CALL TO ORDER
Chairman Jones called the Regular meeting of the West Hanover Township Board of Supervisors to order at 7:00 p.m.
followed by the Pledge of Allegiance and Invocation led by Mr. Don Steinmeier.
2. ROLL CALL
Robert R. Jones, Chairman
Neil R. Shatto, Jr., Vice-Chairman
Ken Gross, Supervisor
Earl Hoffman, Supervisor
Michael Bailey, Supervisor
3. PUBLIC COMMENT
Mrs. Ruth Shields, 837 Pheasant Road - commended the
West Hanover Fire Company for the fine job that they did during Hurricane Floyd with distributing free water, cutting
trees, keeping the roads open and keeping the Township as safe as it could.
Mrs. Pinkerman, 1368 Piketown Road - stated that she
is pleased with the change in Roadmaster for the road crew in West Hanover Township. Mrs. Pinkerman congratulated
Harold Harmon on his new position as Roadmaster. Mrs. Pinkerman stated that Mr. Harmon was out checking the Township
roads after the storm in his own vehicle for debris.
Mr. Bill McCahan, 7230 Jonestown Road - stated that
Mr. Albert (the former Roadmaster) is a very fine person and feels that Mrs. Pinkerman's remarks are out of line
and an insult.
Mr. Don Steinmeier, 11 N. Fairville Avenue - stated
that Mr. Albert has done a great service for the community and it is an insult when they have done their job and
be put down by a resident of the Township.
Mr. Steve Millard, 7400 Wells Drive - stated that
he has the same feelings as Mr. McCahan and Mr. Steinmeier as far as Mr. Albert is concerned. Mr. Millard stated
that Mrs. Pinkerman is out of line with her comments of Mr. Albert.
Mr. Millard asked if anyone has approached Swatara Township about buying back the capacity? Mr. Jones stated that
he spoke with Swatara Township and they are not interested in buying it back. Mr. Millard asked Mr. Yost, Township
Solicitor, what would be the possibility of West Hanover Township taking Swatara Township to court for paying improvements
when West Hanover Township has no need for the capacity. Mr. Yost stated that litigation should not be discussed
in an open forum but states that a judge probably would not think that West Hanover Township is a victim. The sewer
capacity may turn out to be an asset and West Hanover Township may get a substantial amount of money back. Mr.
Jones questioned whether other Townships were using West Hanover Township's capacity but was told this is not true.
Mrs. Gloria Zimmerman, 7805 Bridle Lane - stated that
Senator Piccola was at the Township Building on Saturday, September 17th and the questions from the crowd dealt
with the roads. The over-verticals and lanes at the truckstops that have now been turned into turning lanes, straight
lanes and where the yield come off south of I-81 were discussed. It was stated that if you get a project on the
twelve-year plan you must continue to remind the state officials. Chairman Jones recommended that a study should
be done on Route 39 from Lower Paxton Township down to Hershey Park Drive, especially the area around the truckstops.
Because this is a state highway it should not be the Township's responsibility. Also, Mrs. Zimmerman stated that
the building was not open for this meeting but the residents and Senator Piccola met at the flagpole.
4. APPROVAL OF MINUTES
Motion:
The minutes of the regular meeting of September 7, 1999 were approved on a motion by Mr. Shatto and seconded by
Mr. Gross. The motion passed with Mr. Bailey abstaining due to absence at this meeting.
Motion:
The minutes of the workshop meeting of September 13, 1999 were approved on a motion by Mr. Gross and seconded by
Mr. Hoffman. The motion passed with Mr. Bailey abstaining due to absence at this meeting.
5. PUBLIC HEARING - (Transcript of Public Hearing attached.)
1999 BOCA Building Code,
1998 International One and Two Family Dwelling Code,
1999 BOCA Fire Prevention Code,
1997 International Plumbing Code,
1998 International Property Maintenance Code
Motion:
Mr. Shatto moved, seconded by Mr. Bailey that the BOCA National Building Code, Fourteen Edition, 1999 as published
by the Building Officials and Code Administrators International, Inc. be and is hereby adopted as the Building
Code of the Township of West Hanover in the State of Pennsylvania; for the control of buildings and structures
as herein provided. As amended and supplement by the proposed ordinance which is part of the packet. The motion
carried unanimously.
Mr. Yost suggested that unless there is going to be additional amendments that the motion includes adoption of
the other four codes.
Motion
Mr. Shatto moved, seconded by Mr. Bailey that the 1998 International One and Two Family Dwelling Code, the 1977
International Plumbing Code, the 1999 BOCA National Fire Prevention Code and the 1998 International Property Maintenance
Code as amended and supplemented by the proposed ordinances that are part of the packet. The motion carried unanimously.
6. TREASURER'S REPORT (· Need Approved)
| General Fund Balance as of September 1, 1999 | $360,483.32 | |
| Deposit on 9/10/99 | $28,558.10 | |
| Deposit on 9/17/99 | $97,182.06 | |
| Payroll (8/23/99 to 9/10/99) | Net - $8,910.41 | Gross - $12,512.45 |
| Vouchers approved 9/7/99 | $27,709.46 | |
| Vouchers to be approved 9/20/99 | $41,807.52 | |
| General Fund Balance as of 9/20/99 | $404,194.05 | |
| General Fund CRIM Account Balance 9/20/99 | $181,293.25 | |
| uid Fuels CRIM Account Balance 9/20/99 | $315,543.57 | |
| Total Invoices that could be paid with Liquid Fuels money as of 9/20/99 | $91,766.04 | ($223,777.53) |
7171 ALLENTOWN BOULEVARD, HARRISBURG, PA 17112
MONDAY, OCTOBER 4, 1999
EXECUTIVE SESSION - 6:30 p.m.
REGULAR MEETING - 7:00 p.m.
1. CALL TO ORDER
Chairman Jones called the Regular meeting of the West Hanover Township Board of Supervisors to order at 7:00 p.m.
followed by the Pledge of Allegiance and Invocation led by Mr. Earl Hoffman.
2.ROLL CALL
Robert R. Jones, Chairman
Neil R. Shatto, Jr., Vice-Chairman
Ken Gross, Supervisor
Earl Hoffman, Supervisor
Michael Bailey, Supervisor
Chairman Jones announced an executive session of the Board was held at 6:30 p.m. prior to tonight's meeting.
3.PUBLIC COMMENT
None.
4. APPROVAL OF MINUTES
Chairman Jones stated that due to the Secretary's illness no minutes are presented for approval and the treasurers
report is not quite complete.
5.PUBLIC HEARING
None
6.TREASURER'S REPORT (· Need Approved)
| General Fund Balance as of September 1, 1999 | $360,483.32 | |
| Deposit on 9/10/99 | $28,558.10 | |
| Deposit on 9/17/99 | $97,182.06 | |
| Check Returned 9/27/99(ck #22832 - Careworks) | $82.10 | |
| Payroll (8/23/99 to 9/10/99) | Net $8,910.41 | Gross $12,512.45 |
| Payroll (9/11/99 to 9/22/99) | Net $13,486.41 | Gross $19,277.88 |
| Vouchers to be approved 9/7/99 | $27,709.46 | |
| Vouchers approved 9/20/99 | $41,807.52 | |
| General Fund Balance as of 9/30/99 | $384,998.27 | |
| General Fund Balance as of October 1, 1999 | $384,998.27 | |
| Deposit on 10/1/99 (Fireman's Relief Assoc. Check) | $29,967.25 | |
| Vouchers to be approved 10/4/99 | $44,249.55 | |
| General Fund Balance as of October 4, 1999 | $370,715.97 | |
| Total Invoices that could be paid with Liquid Fuels money as of 10/4/99 | $111,331.92 |
E. Fire Department Issues
Ms. Hardman reminded the Board of the issues which remain to be resolved regarding the Fire Company; 1) The 25%
escrow of fire tax money, 2) Should the Township charge the Fire Company tax collector commission or administration
fees for collecting delinquent taxes. Ms. Hardman stated she did some research on Mr. Hoffman's behalf regarding
how other townships handle fire tax. A memo was included in the Boards packet, which Ms. Hardman summarized - East
Hanover sets up a checking account just for the fire funds and writes out a check to the fire company charging
a 5% fee for commission and administration. Middle Paxton has no fire tax, just hydrant fees. Lower Paxton and
South Hanover have not yet responded.
Mr. Gross asked if the Fire Company wants the 25% escrow back. Ms. Hardman stated the Fire Company no longer wants
the Township to hold any fire company money.
Mr. Shatto explained that in 1980 - 1981 there was a decision of the Board of Supervisors to withhold 25% of the
fire tax money because it was the first time the tax was collected and the Board was concerned as to how the money
would be managed. This was agreed to by the Fire Company at that time, however since the Fire Company has shown
they are capable of handling their own money, it is time to release the whole amount.
Motion
Mr. Gross moved, seconded by Mr. Shatto, to release all funds to the Fire Company and set a policy for future release.
The motion passed unanimously.
The issue regarding delinquent taxes will be discussed at the next regular meeting. Chairman Jones asked for an
accurate figure to be provided on what is owed for the back taxes.
F. Beaver Creek Tree Removal
Chairman Jones stated per the memo in the Board packet, no permits or permission is required to remove the dead
trees and debris from Beaver Creek. Chairman Jones commented that he thinks the owner should be approached before
the trees are removed and asked Mr. Yost for the proper way to proceed.
Mr. Yost suggested getting the property owners approval before the trees are removed since it is not an emergency
situation.
Mr. Gross stated the trees should be removed before winter to prevent problems with flooding and ice which occurred
in prior years.
Mr. Harman agreed to contact the owners and obtain approval to proceed with the removal of the dead trees from
the creek. Mr. Harman stated he would have a report for the Board at the next meeting.
9.NEW BUSINESS
A. McDonald's Partial Security Release
Chairman Jones explained a memo was received from the Township Engineer recommending that the partial security
being held for improvements be released to the McDonald's Corporation.
Mr. Hoffman moved, seconded by Mr. Shatto, for a security release in the amount of $10,000.00 to McDonald's Corporation.
The motion passed unanimously.
B. Subdivision/Land Development Ordinance Amendment
Ms. Hardman stated that a motion from the Board is required to send the proposed amendment regarding pipe material
to the West Hanover Township Planning Commission and Dauphin County Planning Commission for review and recommendation
and to set a date for a public hearing. Ms. Hardman reminded the Board of the waiver requested by Gary Houck for
the Sagewicke Development regarding the covering material of the pipe dealing with stormwater management. The amendment
has been drafted and recommended by the Township Engineer.
Motion
Mr. Hoffman moved, seconded by Mr. Gross, to forward the proposed amendment for pipe material to the West Hanover
Township Planning Commission and Dauphin County Planning Commission for review and recommendations and to set a
public hearing date of November 15, 1999 at 7:15 p.m. The motion passed unanimously.
C. Waiver Zoning Hearing Board Fees and Land Development Fees for Fire Department
Ms. Hardman stated that the Fire Company is planning to construct an addition to the firehouse located at 1296
Piketown Road. This property is located in the Conservation Zoning District which requires a 50' front and rear
yard and 40' side yards. The Fire Department will need to request a variance from the rear yard and right side
yard setback requirement. After the variance is granted a land development plan will be required before building
can begin. Both these procedures require fees, which the Fire Company has asked to be waived.
Motion
Mr. Gross moved, seconded by Mr. Hoffman, to waive the Zoning Hearing Board fees and the Land Development fees
for the West Hanover Fire Company in order to construct an addition to the firehouse located at 1296 Piketown Road
in the Conservation Zoning District. The motion passed unanimously.
D. Blue Mountain Building Stone Company
Ms. Hardman stated Mr. Miller is in attendance. Mr. Miller is the new owner of the property formally owned by the
Plant Doctor at 80 S. Hershey Road. Ms. Hardman explained to the Board that the business was opened without the
necessary permits. Permits were applied for on September 27, 1999, however there are a number of code violations
that need to be corrected such as paving the parking lot, screening, and connection to public sewer. Mr. Miller
has obtained his sewer permit and has asked to be able to stay open for business and work with the Township in
correcting the violations. They cannot connect to public sewer until the sewer line has been installed in Cassel
Avenue, the existing holding tank is being used in the meantime. Ms. Hardman stated that the law is that if the
ownership changes they cannot continue using the holding tank but must connect to public sewer.
Mr. Shatto stated that it is his understanding that there is always a stipulation in the Ordinance that states
connect to public sewer when available or when the line is available. Mr. Shatto asked if this was something that
was overlooked. Ms. Hardman stated that it is in the original agreement that when ownership changes they must connect
to public sewer. Ms. Hardman added that Mr. Miller has applied for a use and sign permit and they have been in
contact with the Water and Sewer Authority. Ms. Hardman asked for permission to go ahead and issue the Zoning Permit
based on Mr. Miller's cooperation with the Township in correcting the violations.
Mr. Shatto asked when the sewer line would be available. Ms. Hardman stated it should be available soon since the
water lines are in and work has begun on the sewer lines.
Mr. Hoffman stated he was told that the new owners were not going to remove the existing holding tank. Ms. Hardman
stated there are two choices,